Department of Commerce Tender by Tea Board (GEM/2025/B/6148290)
Event or Seminar or Workshop or Exhibition or Expo Management Service - National; Theme Based Event
Tender Timeline
Tender Title: Event or Seminar or Workshop or Exhibition or Expo Management Service
Reference Number: GEM/2025/B/6148290
Issuing Authority/Department: Department of Commerce, Ministry of Commerce and Industry
Scope of Work and Objectives
The objective of this tender is to procure comprehensive management services for various events, seminars, workshops, exhibitions, or expos at a national level. Event Management Services will include the complete conceptualization and planning, coordination, staffing, IT-related work, marketing, promotion, participation arrangements, venue development, and post-event evaluation. The successful vendor will be responsible for delivering a high-quality experience while ensuring adherence to all logistical and operational specifications.
Eligibility Criteria
To be eligible for this tender, bidders must be a registered entity capable of providing event management services. They should have a proven track record in organizing similar events at a national level and should comply with all legal and regulatory requirements. Special provisions for Micro, Small, and Medium Enterprises (MSEs) and startups are available, promoting inclusivity and encouraging participation from smaller industry players.
Technical Requirements
Bidders must adhere to specific technical standards, including but not limited to:
- Proven expertise in conceptualizing and executing national-level events.
- Capability to provide IT infrastructure support for events.
- Qualifications and experience of key personnel involved in event management.
- Strategies for effective marketing and promotion of the events.
Financial Requirements
Bidders must submit financial documents that demonstrate their stability and ability to undertake this project. This includes an Earnest Money Deposit (EMD) to secure the bid. Additionally, successful bidders may be required to provide performance security upon award of the contract to ensure compliance with all contractual obligations.
Document Submission Details
Bidders must ensure all relevant documents are submitted electronically in the accepted formats prescribed in the tender documents. Compliance with submission requirements is critical to avoid disqualification.
Special Provisions
This tender includes beneficial provisions for Micro, Small, and Medium Enterprises (MSEs) and startups, encouraging their active participation and support in promoting local entrepreneurship. Compliance with the 'Make in India' policy is also encouraged, providing an opportunity for local suppliers to thrive.
Evaluation Process
Bids will be evaluated based on criteria such as technical capability, experience, financial stability, and pricing. A thorough scoring system will assess each bid to ensure transparency and fairness in the selection process. Notifications regarding outcomes will be sent to all participants, ensuring proper communication.
Delivery Locations
Services will be deployed nationally across designated event sites, details of which will be provided upon final selection and award of the contract.
Contact Information
Further queries should be directed to the Department of Commerce, relating to the tender scope, requirements, and submission process.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, with a proven track record in providing comprehensive event management services. Bidders should also comply with all relevant legal and regulatory standards. In particular, special provisions for MSEs and startups aim to encourage diverse participation, making it crucial for interested parties to emphasize their qualifications and experience in similar projects during the application process.
Bidders must possess substantial technical specifications that demonstrate their capability in organizing large-scale events. This entails providing details regarding the technical approach for event conceptualization and execution, including IT infrastructure support and marketing strategies. Key personnel involved in the projects should possess appropriate qualifications, and the plans must align with current quality standards while meeting the evaluation criteria outlined in the tender documents.
The payment terms are designed to ensure that funds are disbursed upon satisfactory completion of milestones throughout the event management process. Bidders must be prepared to provide performance security, typically a percentage of the total contract value, to ensure compliance with all accepted terms and conditions after the award is granted.
Submissions must be made electronically in the formats specified within the tender documentation. It is imperative for all bidders to adhere strictly to submission guidelines to avoid disqualification. This includes ensuring that the documentation is complete, accurate, and submitted by the stipulated closing date.
The tender includes various benefits specifically targeting Micro, Small, and Medium Enterprises (MSEs), such as reduced financial documentation requisites, and prioritized evaluation criteria that encourage participation from relatively smaller entities. Startups have a unique opportunity to leverage this tender to gain access to national-level events, supporting their growth while complying with the ‘Make in India’ initiative.
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