Tender Title: LUBRICANTS
Reference Number: 359fd9325
Issuing Authority: Department of Defence, Ministry of Defence
This tender is issued for the supply of various lubricants, including but not limited to Servo Pride 15W40, Servo System HLP 46, Servo Hydrex TH 46, and several more specialized lubricant products. The overall objective is to procure high-quality lubricants suitable for defense applications, ensuring operational efficiency and machinery longevity in defense-related equipment.
Scope of Work and Objectives
The scope encompasses the supply of a total of 12,572 liters of different types of lubricants categorized specifically under the following:
- Servo Pride 15W40
- Servo System HLP 46
- Servo Hydrex TH 46
- Servo Hydrex System HLP 68
- Servo Grease WB
- Servo Gem RR3
- Servo Gear Super 80W90
- Servo Gear Axie 85W140
- Transmission Oil C4 SAE 30 Grade Oil
- Servo DOT 4 Brake Fluid
- Servo NLGI-2
- Servo SAE 10W Hyd Oil
- Adblue AUS-32
Each product must meet the specific quality and technical requirements as outlined in the tender documents, thereby contributing to the overall performance and effectiveness of equipment in military operations.
Eligibility Criteria
Eligible bidders must be registered entities that comply with all government procurement regulations. They should demonstrate experience in supplying similar products and must adhere to the established quality standards applicable within the defense sector.
Technical Requirements
Proposed products should meet the following technical specifications:
- Ensure compliance with relevant national and international quality standards.
- Products must maintain operational performance across varying environmental conditions.
- Documentation proving compliance with quality standards must be provided.
Financial Requirements
Bidders must submit a bid that includes their proposed prices along with tax details. The evaluation will also consider the competitiveness of the pricing structure presented.
Document Submission Details
All bids must be submitted electronically through the designated procurement platform before the stipulated deadline. It is crucial that bidders provide all necessary documentation, including certificates of compliance, in the required format.
Special Provisions
Micro, Small, and Medium Enterprises (MSEs) will be given consideration during the evaluation process, providing an avenue for fostering growth within smaller businesses. Startups also have the opportunity to participate, promoting innovation and competitiveness.
Evaluation Process
Bids will be evaluated based on the technical specifications, price proposals, and the overall alignment of products with the required quality standards. This transparent evaluation process ensures that the best quality and cost-effective solution is selected.
Delivery Locations
Successful bidders will be required to deliver the lubricants to designated military locations as specified upon contract award.
Contact Information
For any inquiries or additional information, bidders should refer to the main department’s contact details available on the official procurement portal.
Tender BOQ Items
13 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity that complies with government procurement regulations. Interested bidders should have prior experience in supplying lubricants or similar products, demonstrating their capability to meet the specifications required by the Department of Defence.
The technical specifications for lubricants include adherence to relevant national and international quality standards. It’s essential for each product to maintain reliable performance under various environmental conditions. Documentation proving compliance with these standards must also be submitted with the bid.
Bidders must ensure that their proposals include a comprehensive pricing structure. This includes clear representations of the pricing, applicable taxes, and any other financial terms relevant to the bid. A competitive pricing strategy will significantly influence the evaluation and selection process.
Bids should be submitted electronically through the designated procurement platform specified in the tender documents. It is crucial to follow the submission instructions carefully and provide all necessary documentation in the required formats to ensure the bid is considered valid.
Micro, Small, and Medium Enterprises (MSEs) are eligible for special consideration during the evaluation process. This provision is aimed at promoting inclusivity and providing growth opportunities within the defense supply chain, enabling MSEs to compete on similar grounds with larger corporations.
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