Scope of Work and Objectives - Department of Defence

Non skid ceramic vitrified tiles size 300x300 Make Kajaria_Somany,Lime unslacked,Distemper White Pa

Cachar, Assam
Goods
Qty:4,954
EMD: ₹99,500

Tender Timeline

Tender Issue
May 22, 2025 at 4:04 PM

The Department of Defence, under the Ministry of Defence, is inviting bids for the supply of various construction and maintenance materials. This tender, referenced as 158f3ea0, focuses on the procurement of high-quality items essential for maintaining and upgrading government facilities. Interested bidders are encouraged to submit proposals that meet the detailed specifications outlined in this document.

Scope of Work and Objectives

The primary objective of this tender is to procure a diverse range of construction materials, including but not limited to:

  • Non-skid ceramic vitrified tiles (size 300x300) from manufacturers such as Kajaria and Somany.
  • Lime unslacked, Distemper White Pale cream from brands like Asian, Nerolac, J and N, and Shalimar.
  • A variety of hinges and door handles, including Butt hinges (sizes ranging from 3 to 8 inches, galvanized) and Aluminum or Brass door handles (sizes ranging from 8 to 12 inches).
  • Paint products like enamel white in 4 liters pack and French polish.
  • Water storage solutions including 1000 liters and 2000 liters capacity tanks from SINTEX and Aqua Safe.
  • Plumbing fixtures such as chrome steel bib cocks of various dimensions and UPVC pipes.

Eligibility Criteria

Bidders must be a registered business entity, capable of supplying the specified materials. Compliance with relevant industry standards and certificates for each product must be provided. Specific qualifications related to the manufacturing and sourcing process may be required to ensure product quality.

Technical Requirements

Bid submissions must align with specified technical standards, which include:

  • ISO certifications denoting compliance with quality management systems.
  • Test reports that validate the durability and performance of supplied materials, especially tiles and plumbing fixtures.
  • Product samples may be requested by the Department to verify quality before final acceptance.

Financial Requirements

Bidders need to submit their financial proposals, including pricing details for each item listed in the tender. Competitive pricing strategies will be evaluated. It's crucial to demonstrate financial stability and capacity to fulfill the order volume, which totals approximately 4954 items.

Document Submission Details

All tender submissions must be completed electronically. Bidders must ensure that all required documentation is collected and submitted in the prescribed formats, as outlined in the tender guidelines. Late submissions will not be considered.

Special Provisions

Micro, Small, and Medium Enterprises (MSEs) are encouraged to participate due to specific provisions aimed at enhancing their competitiveness. Startups may also benefit from favorable evaluation criteria. Provisions aligned with the 'Make in India' initiative and local content rules will be favorably regarded, fostering local procurement practices.

Evaluation Process

The evaluation will be based on a two-phase assessment:

  1. Technical evaluation of credentials and compliance with tender specifications.
  2. Financial assessment based on submitted price proposals, considering value for money and adherence to quality standards.

Delivery Locations

Bidders should specify delivery points which will primarily be government locations as designated at the time of the tender award.

Contact Information

For clarification or further information, bidders may refer to the official contact channels provided in the tender documentation. All inquiries should ensure clear communication lines for addressing any questions regarding bids.

Bidders are urged to prepare and submit their proposals carefully, ensuring all specifications are exactly met to stand the best chance to secure this tender.

Tender BOQ Items

80 Items
1.

Non skid ceramic vitrified tiles size 300x300 Make Kajaria_Somany

Qty:245
Unit:nos
45
2.

Lime unslacked

Qty:700
Unit:kg
45
3.

Distemper White Pale cream Make Asian_Nerolac_J and N_Shalimar_Berger

Qty:700
Unit:kg
45
4.

Butt hinges 3 inch Galvanized

Qty:100
Unit:nos
45
5.

Butt hinges 4 inch Galvanized

Qty:100
Unit:nos
45
6.

Butt hinges 5 inch Galvanized

Qty:100
Unit:nos
45
7.

Butt hinges 6 inch Galvanized

Qty:100
Unit:nos
45
8.

Butt hinges 8 inch brass Galvanized

Qty:108
Unit:nos
45
9.

Aluminum door handles 8 inch complete

Qty:100
Unit:nos
45
10.

Brass door handles 10 inch complete

Qty:100
Unit:nos
45
11.

Aluminum door handles 12 inch complete

Qty:104
Unit:nos
45
12.

Paint enamel white in 4 ltrs pack Make Asian_Nerolac_J and N_Shalimar_Berger

Qty:16
Unit:ltrs
45
13.

French polish

Qty:60
Unit:ltrs
45
14.

Water storage tanks 1000 ltrs Capacity Make SINTEX_Ashirwad_Padmawati_Aqua Safe

Qty:2
Unit:nos
45
15.

Polyethylene water tanks 2000 ltrs ltrs Capacity Make SINTEX_Ashirwad_Padmawati_Aqua Safe

Qty:4
Unit:nos
45
16.

Bib cock crome steel 15 mm dia long body Make Jaquar_Pristine_Hindware_Jindal_Ceramic_Prayag

Qty:20
Unit:nos
45
17.

Bib cock crome steel 25 mm dia long body Make Jaquar_Pristine_Hindware_Jindal_Ceramic_Prayag

Qty:20
Unit:nos
45
18.

Long body faucet bib cock crome steel 15 mm dia long body Make Jaquar_Pristine_Hindware_Jindal_Ceramic_Prayag

Qty:20
Unit:nos
45
19.

S and F UPVC dia 75 mm SWR pipes dia 100 mm 6 mtr long single socketed in any length with rubber ring joints laid in trenches or in floors 75 mm

Qty:15
Unit:nos
45
20.

S and F UPVC SWR pipes single socketed in any length with rubber ring joints laid in trenches or in floors 110 mm

Qty:20
Unit:nos
45
21.

S and F UPVC SWR bends any radius 75 mm

Qty:15
Unit:nos
45
22.

S and F U PVC SWR bends any radius 100 mm

Qty:20
Unit:nos
45
23.

S and F UPVC SWR branch piece single single Y equal or unequal 75 mm

Qty:5
Unit:nos
45
24.

S and F UPVC SWR branch piece single single Y equal or unequal 100 mm

Qty:5
Unit:nos
45
25.

S and F UPVC SWR branch piece double double Y equal or unequal 75 mm

Qty:3
Unit:nos
45
26.

S and F UPVC SWR branch piece double double Y equal or unequal 100 mm

Qty:3
Unit:nos
45
27.

S and F UPVC SWR junction single single T equal or unequal 75 mm

Qty:4
Unit:nos
45
28.

S and F UPVC SWR junction single single T equal or unequal 100 mm

Qty:4
Unit:nos
45
29.

S and F UPVC SWR junction double double T equal or unequal 75 mm

Qty:7
Unit:nos
45
30.

S and F UPVC SWR junction double double T equal or unequal 100 mm

Qty:7
Unit:nos
45
31.

S and F UPVC SWR couplers 75 mm

Qty:5
Unit:nos
45
32.

S and F UPVC SWR couplers 110 mm

Qty:5
Unit:nos
45
33.

S and F UPVC SWR reducers 75 mm to 110 mm

Qty:5
Unit:nos
45
34.

S and F UPVC SWR vent cowl 75 mm

Qty:3
Unit:nos
45
35.

S and F UPVC SWR vent cowl 110 mm

Qty:4
Unit:nos
45
36.

S and F UPVC SWR P trap 125 by 110 mm

Qty:3
Unit:nos
45
37.

S and F UPVC SWR P trap 110 by 110 mm

Qty:3
Unit:nos
45
38.

S and F UPVC SWR S trap 125 by 110 mm

Qty:3
Unit:nos
45
39.

S and F UPVC SWR S trap 100 by 100 mm

Qty:3
Unit:nos
45
40.

S and F 110mm UPVC SWR WC connector with lip ring

Qty:3
Unit:nos
45
41.

UPVC SWR multi floor trap with grating including jointing with solvent cement 75 mm

Qty:6
Unit:nos
45
42.

UPVC SWR gully trap 125 by 110 mm

Qty:3
Unit:nos
45
43.

Wash basins Padestal pattern vitreous China flat back or angle back type standard size with waste pipe make CERA_HIND WARE_JAQUAR_Nexa_Bathware_Amashen

Qty:3
Unit:nos
45
44.

Soap dish standard size fixed to plugs with chromium plated brass screws

Qty:10
Unit:nos
45
45.

Modular switch 1 way 6A 1 module make Havells_SSK_Legrand Britzy_Orril_Hosper

Qty:180
Unit:nos
45
46.

Modular switch 1 way 16A 1 module make Havells_SSK_Legrand Britzy_Orril_Hosper

Qty:180
Unit:nos
45
47.

Modular switch 2 way 10A 1 module make Havells_SSK_Legrand Britzy_Orril_Hosper

Qty:100
Unit:nos
45
48.

Modular Bell push 6A 1 module make Havells_SSK_Legrand Britzy_Orril_Hosper

Qty:15
Unit:nos
45
49.

Bell AC 230 volts single pole make Havells_SSK_Legrand Britzy_Orril_Hosper

Qty:15
Unit:nos
45
50.

Socket 6A_2 by 3 pin combined 2 module make Havells_SSK_Legrand Britzy_Orril_Hosper

Qty:50
Unit:nos
45
51.

Socket 6A by 16A_2 by 3 pin combined 2 module make Havells_SSK_Legrand Britzy_Orril_Hosper

Qty:30
Unit:nos
45
52.

Fan step regulator 120w 2 module make Havells_SSK_Legrand Britzy_Orril_Hosper

Qty:30
Unit:nos
45
53.

White cover plate with frame 1 module make Havells_SSK_Legrand Britzy_Orril_Hosper

Qty:70
Unit:nos
45
54.

White cover plate with frame 2 module make Havells_SSK_Legrand Britzy_Orril_Hosper

Qty:45
Unit:nos
45
55.

White cover plate with frame 3 module make Havells_SSK_Legrand Britzy_Orril_Hosper

Qty:50
Unit:nos
45
56.

White cover plate with frame 4 module make Havells_SSK_Legrand Britzy_Orril_Hosper

Qty:25
Unit:nos
45
57.

White cover plate with frame 6 module make Havells_SSK_Legrand Britzy_Orril_Hosper

Qty:25
Unit:nos
45
58.

White cover plate with frame 8 module make Havells_SSK_Legrand Britzy_Orril_Hosper

Qty:30
Unit:nos
45
59.

Metal flush box half module make Havells_SSK_Legrand Britzy_Orril_Hosper

Qty:100
Unit:nos
45
60.

Metal flush box 3 module make Havells_SSK_Legrand Britzy_Orril_Hosper

Qty:50
Unit:nos
45
61.

Metal flush box 4 module make Havells_SSK_Legrand Britzy_Orril_Hosper

Qty:25
Unit:nos
45
62.

Metal flush box 5 module make Havells_SSK_Legrand Britzy_Orril_Hosper

Qty:25
Unit:nos
45
63.

Metal flush box 6 module make Havells_SSK_Legrand Britzy_Orril_Hosper

Qty:25
Unit:nos
45
64.

Socket outlet 3 pin_15 Amp_flush type make Havells_SSK_Legrand Britzy_Orril_Hosper

Qty:75
Unit:nos
45
65.

Socket outlet 3 pin_5A flush type make Havells_SSK_Legrand Britzy_Orril_Hosper

Qty:75
Unit:nos
45
66.

Switch socket outlet multipurpose 3 pin_15 amp and one pin_5 amp controlled by one switch make Havells_SSK_Legrand Britzy_Orril_Hosper

Qty:75
Unit:nos
45
67.

MCCB Double pole_30mA 6A Make Havels_Anchor_SSK

Qty:70
Unit:nos
45
68.

MCCB Double pole_100mA 63A Make Havels_Anchor_SSK

Qty:100
Unit:nos
45
69.

Isolator four pole 415V 63A

Qty:5
Unit:nos
45
70.

Ceiling Fan Make Bajaj_Havels_Usha

Qty:10
Unit:nos
45
71.

Exhaust fan Make Bajaj_Havels_Usha

Qty:8
Unit:nos
45
72.

PVC Conduit

Qty:500
Unit:mtr
45
73.

Electric copper wire 1x1.0 sg mm roll 100 mtr Make Havells_Anchor_Poly cab Green_Plaza

Qty:10
Unit:roll
45
74.

Electric copper wire 2x2.5 sg mm roll 100 mtr Make Havells_Anchor_Poly cab Green_Plaza

Qty:10
Unit:roll
45
75.

Electric copper wire 1x1.5 sg mm roll 100 mtr Make Havells_Anchor_Poly cab Green_Plaza

Qty:10
Unit:roll
45
76.

Electric copper wire 2x4.0 sg mm roll 100 mtr Make Havells_Anchor_Poly cab Green_Plaza

Qty:10
Unit:roll
45
77.

Electric copper wire 1x2.5 sg mm roll 100 mtr Make Havells_Anchor_Poly cab Green_Plaza

Qty:10
Unit:roll
45
78.

Electric copper wire 2x6.0 sg mm roll 100 mtr Make Havells_Anchor_Poly cab Green_Plaza

Qty:10
Unit:roll
45
79.

Electric copper wire 1x4.5 sg mm roll 100 mtr Make Havells_Anchor_Poly cab Green_Plaza

Qty:10
Unit:roll
45
80.

Junction boxes_1 to 4 way_40 MM

Qty:130
Unit:nos
45

General Information

Ministry Name
Ministry of Defence
Department Name
Department of Defence
Organisation Name
Border Road Organisation
State
Assam
City
Cachar

Financial Information

EMD Amount
₹99,500.00
Bid Offer Validity
60 (Days)
Past Performance
30 %
Arbitration Clause
No
Mediation Clause
No

Evaluation and Technical Information

Evaluation Method
Total value wise evaluation
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Inspection Required
Yes
Technical Clarifications Time
2 Days

Tender Documents

4 Documents
GeM-Bidding-7876199.pdfMain Document
BOQ DocumentBOQ BOQ
BOQ DocumentBOQ BOQ
GEM General Terms and Conditions DocumentGEM_GENERAL_TERMS_AND_CONDITIONS

Documents Required from Seller

  • Experience Criteria
  • Past Performance
  • Bidder Turnover
  • Certificate (Requested in ATC)
  • OEM Authorization Certificate
  • Additional Doc 1 (Requested in ATC)
  • Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
  • the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

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Frequently Asked Questions

The eligibility requirements include being a registered entity with a valid business license. Bidders must submit relevant certificates such as quality management certifications (ISO) and product-specific compliance documents. Additionally, prior experience in supplying similar products to government agencies or large corporations can enhance eligibility.

Bidders are required to submit several certificates including:

  • ISO certification demonstrating quality management compliance.
  • Product test reports verifying durability and performance.
  • Tax compliance documents to confirm lawful business operations. These certificates are vital for ensuring that the products offered meet regulatory and quality standards.

Bidders must complete their registration on the designated tendering portal. All required documents should be gathered in electronic format, ensuring that they adhere to the specified guidelines. Submissions must be made through the online platform, and bidders are advised to verify that all documents are correct and complete before submitting to avoid disqualification.

Payment terms will generally be defined post-award, ranging from advance payments to milestone-based payments upon delivery. Bidders may also be required to furnish a Performance Security as part of financial compliance, typically based on a percentage of the contract value, ensuring that all contract obligations can be met satisfactorily.

MSEs enjoy several benefits under this tender, including:

  • Quotas and price preference during the evaluation process.
  • Simplified documentation requirements for participation.
  • Exposure to opportunities aligning with the ‘Make in India’ initiatives, fostering an environment conducive to local manufacturing and procurement. This encourages the participation of smaller enterprises in larger government contracts, enhancing their growth and contribution to the economy.

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