Tender Title: Procurement of POL
Reference Number: 1fdee89ce
Issuing Authority: Department of Defence, Ministry of Defence
The Procurement of POL is an essential procurement process initiated by the Department of Defence under the Ministry of Defence. This tender aims to source high-quality lubricants and fluids necessary to ensure optimal functioning and maintenance of vehicles and machinery utilized in defense operations.
Scope of Work and Objectives
This procurement initiative encompasses the supply of various critical products including, but not limited to, Gear Oil SAE 30, Hydraulic Oil 68, DA Engine Coolant Glaysanth Protected Plus G48, Backend Bearing Oil Shell Omala HD 220, and Grease CS460 High Temperature Marine Grease. The objective is to ensure a consistent supply of these products to maintain operational readiness and performance standards across various defense platforms.
Eligibility Criteria
To be eligible to participate in the tender, bidders must meet the following criteria:
- Registration as a business entity with a valid GST number.
- Compliance with all local and national regulations pertaining to tendering processes.
- Proven experience in supplying similar products or services to governmental and defense organizations.
Technical Requirements
Bidders are expected to provide complete technical specifications for all products as outlined in the Bill of Quantities (BOQ). Products must meet or exceed specified quality standards, and any certifications related to those standards must be included.
Financial Requirements
Bidders must provide detailed financial documentation including pricing per unit, total cost calculations, and any applicable taxes. An Earnest Money Deposit (EMD) might be applicable as part of the submission.
Document Submission Details
All bidders are required to submit their proposals electronically through the designated procurement platform. It is imperative to ensure that all documents are submitted in PDF format to maintain consistency and ease of review.
Special Provisions
Micro, Small, and Medium Enterprises (MSEs) may be eligible for certain benefits and concessions during the evaluation and selection process. Startups may also find supportive advantages to encourage inclusive participation.
Evaluation Process
The evaluation will consider various factors including technical compliance, quality assurance, and cost-effectiveness. Bids will be assessed against a set of published criteria to ensure transparency and fairness in selection.
Delivery Locations
Delivery of products must be executed to designated locations as specified within the tender documentation, ensuring timely distribution for operational needs.
Contact Information
For more information regarding the tender, interested parties may reach out to the Department of Defence via the appropriate channels outlined in the official communication associated with the tender.
This Procurement of POL tender represents a critical opportunity for suppliers to engage with the defense sector, ensuring that essential materials are available to maintain the integrity and performance of our armed services.
Tender BOQ Items
5 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered business entity, adherence to local tendering regulations, and prior experience in supplying similar products to governmental or defense organizations. Documentation proving compliance must be provided at the time of submission.
The products must adhere to specified technical specifications as outlined in the Bill of Quantities (BOQ). All bidders are required to submit certifications that demonstrate compliance with established quality standards relevant to each product type.
Bidders are typically required to furnish an Earnest Money Deposit (EMD) as part of their submission. This serves to ensure serious participation and can vary based on the total value of the bid. Detailed requirements for the EMD will be outlined in the procurement documentation.
Proposals must be submitted electronically through the designated procurement portal. It’s essential to utilize accepted document formats such as PDF to ensure all materials are preserved correctly for evaluation.
Micro, Small, and Medium Enterprises (MSEs) may be granted specific benefits such as price relaxation during the evaluation process or reduced performance security requirements. Aiming to bolster MSE participation aligns with the government’s initiatives to foster small business growth and innovation.
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