Spare Parts for Hot Mix Plant Wilson

WMLOC-406 1-5-06 Belt Conveyor 24500X500X 4PLY,WMLOC-406 1-5-12 Reduction Gear Box D13 1,WMLOC-406

Goods
Qty:63

Tender Timeline

Tender Issue
May 28, 2025 at 9:39 AM

Tender Title: Spare Parts for Hot Mix Plant Wilson

Tender Reference Number: 2dd81aea
Issuing Authority: Department of Defence, Ministry of Defence

Scope of Work and Objectives

The purpose of this tender is to procure essential spare parts for the Wilson hot mix plant. This includes a variety of components such as belt conveyors, reduction gear boxes, pedestal bearings, carrying rollers, return rollers, and V belts, among others. The goal is to ensure the operational efficiency and reliability of the hot mix plant, thereby supporting ongoing and future construction activities under the Department of Defence. The total quantity required for each component is 63 units, ensuring sufficient stock for maintenance and operational demands.

Eligibility Criteria

To qualify for participation in this tender, bidders must meet specific eligibility criteria, including being a registered entity capable of delivering the required components. Suppliers must demonstrate prior experience in supplying similar spare parts and maintain compliance with industry standards. A thorough verification of credentials will be conducted to ensure that only eligible suppliers are considered.

Technical Requirements

Bidders are required to provide a detailed technical proposal that aligns with the specified components listed in the tender documentation. This includes meeting the quality standards for each spare part, ensuring that all items are manufactured in accordance with the relevant international and national standards. Technical specifications must be clear to facilitate evaluation.

Financial Requirements

All bidders must submit a comprehensive financial proposal along with their technical documentation. This includes the detailed pricing of each component and the total financial outlay for the delivery of spare parts. Documentation proving financial stability may be requested to assess the capability of the bidder to complete the contract effectively.

Document Submission Details

Documents must be submitted in the prescribed format clearly outlined in the tender documentation. This typically includes technical proposals, financial quotes, and compliance certificates. It is essential that all submissions adhere strictly to the guidelines provided to avoid disqualification.

Special Provisions

This tender includes provisions for Micro, Small, and Medium Enterprises (MSEs) to promote inclusivity in the supply chain. Registered startups may also benefit from incentives aimed at fostering growth within nascent businesses, thereby encouraging participation from a diverse range of suppliers.

Evaluation Process

The evaluation will follow a structured process:

  1. Technical Evaluation: Initially, a thorough review of the technical proposals to ensure compliance with the required specifications.
  2. Financial Evaluation: Subsequent assessment of the financial bids to determine cost-effectiveness.
  3. Final Selection: A combined score based on technical merits and financial viability will be used to select the preferred vendor.

Delivery Locations

The delivery of spare parts will be directed to specified locations designated by the Department of Defence, ensuring that all components are available for immediate use upon delivery.

Contact Information

For further inquiries regarding this tender, interested suppliers may contact the Department of Defence through the official channels stated in the tender documentation.

Tender BOQ Items

13 Items
1.

WMLOC-406 1-5-06 Belt Conveyor 24500X500X 4PLY

Belt Conveyor 24500X500X 4PLY

Qty:1
Unit:nos
30
2.

WMLOC-406 1-5-12 Reduction Gear Box D13 1

Reduction Gear Box D131

Qty:1
Unit:nos
30
3.

WMLOC-406 1-5-04 Take up Pedestal Bearing T-210

Take up Pedestal Bearing T-210

Qty:2
Unit:nos
30
4.

WMLOC-406 1-5-05 Pedestal Bearing P-210

Pedestal Bearing P-210

Qty:4
Unit:nos
30
5.

WMLOC-406 1-5-07 Carrying Roller 89X180

Carrying Roller 89X180

Qty:20
Unit:nos
30
6.

WMLOC-406 1-5-08 Return Roller 89X530

Return Roller 89X530

Qty:7
Unit:nos
30
7.

WMLOC-406 1-5-09 V Belt B-54

V Belt B-54

Qty:6
Unit:nos
30
8.

WMFBC-406 1-1-19 V Belt B-52

V Belt B-52

Qty:2
Unit:nos
30
9.

WMFBC-406 1-1-15 Pedestal Bearing P-209

Pedestal Bearing P-209

Qty:10
Unit:nos
30
10.

WMFBC-406 1-1-16 Take up Pedestal Bearing T-209

Take up Pedestal Bearing T-209

Qty:4
Unit:nos
30
11.

WMAPCU-406 1-18-06 V Belt C-76

V Belt C-76

Qty:3
Unit:nos
30
12.

WMSC-4061-3-13 Roller Head

Roller Head

Qty:1
Unit:nos
30
13.

WMDB-406 1-12-05 Nozzle 17.5 and 21.5

Nozzle 17.5 and 21.5

Qty:2
Unit:nos
30

General Information

Item Category
WMLOC-406 1-5-06 Belt Conveyor 24500X500X 4PLY , WMLOC-406 1-5-12 Reduction Gear Box D13 1 , WMLOC-406 1-5-04 Take up Pedestal Bearing T-210 , WMLOC-406 1-5-05 Pedestal Bearing P-210 , WMLOC-406 1-5-07 Carrying Roller 89X180 , WMLOC-406 1-5-08 Return Roller 89X530 , WMLOC-406 1-5-09 V Belt B-54 , WMFBC-406 1-1-19 V Belt B-52 , WMFBC-406 1-1-15 Pedestal Bearing P-209 , WMFBC- 406 1-1-16 Take up Pedestal Bearing T-209 , WMAPCU-406 1-18-06 V Belt C-76 , WMSC-4061-3-13 Roller Head , WMDB- 406 1-12-05 Nozzle 17.5 and 21.5
Ministry Name
Ministry of Defence
Department Name
Department of Defence
Organisation Name
Border Road Organisation

Financial Information

Bid Offer Validity
180 (Days)
Arbitration Clause
No
Mediation Clause
No

Evaluation and Technical Information

Evaluation Method
Total value wise evaluation
Inspection Required
Yes

Tender Documents

4 Documents
GeM-Bidding-7896620.pdfMain Document
BOQ DocumentBOQ BOQ
BOQ DocumentBOQ BOQ
GEM General Terms and Conditions DocumentGEM_GENERAL_TERMS_AND_CONDITIONS

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Frequently Asked Questions

Bidder submissions must include comprehensive technical specifications for each of the required parts, such as belt conveyors and gear boxes. Each component must meet national and international quality standards to ensure operational reliability and efficiency in the hot mix plant.

Bidders are typically required to submit an Earnest Money Deposit (EMD) as part of their financial proposal. This ensures serious consideration and commitment to the terms of the tender, which will be refunded upon the final award of the tender or unsuccessful bids.

The evaluation and selection process will involve a two-tier approach: initial technical assessment to ensure specifications are met, followed by a financial review to determine cost-effectiveness. The combined score will then guide the final selection of the successful bidder.

MSEs can benefit from special provisions outlined in the tender aimed at promoting participation by smaller businesses. This may include relaxed eligibility criteria, assistance in submission, and preferential evaluation standards, contributing to a more inclusive procurement environment.

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