Scope of Work and Objectives - Department of Defence
FIRE ALARMS SYSTEM WITH ACCESSORY
Tender Timeline
The 78ec3731 tender, issued by the Department of Defence under the Ministry of Defence, seeks qualified suppliers for the procurement of high-quality fire alarm systems with accessories. This tender encourages robust participation from both established and new providers in the market, with a focus on enhancing the safety and reliability of fire emergency measures within various environments.
Scope of Work and Objectives
The primary objective of this tender is to acquire advanced fire alarm systems that are integral for ensuring safety across numerous installations. The successful bidder is required to provide a comprehensive solution that includes:
- High-performance fire alarm systems.
- Relevant accessories compatible with the primary systems.
- Training and support for installation and maintenance.
Eligibility Criteria
For participation in this tender, bidders must:
- Be a registered entity with relevant industry experience.
- Demonstrate previous experience in supplying fire safety systems or related technologies.
Technical Requirements
Bidders must adhere to the following technical specifications:
- Compliance with the latest quality standards for fire safety equipment.
- Products must meet specified performance and durability criteria as aligned with industry regulations.
Financial Requirements
Bidders should be prepared to provide documentation that reflects their financial stability, including:
- Recent financial statements.
- Evidence of capability to fulfill the procurement requirements.
Document Submission Details
All proposals must be submitted electronically via the designated platform, including all necessary documentation and supporting evidence as specified in the tender guidelines. It is vital to ensure that all submissions adhere to the required formats, as improper submission could lead to disqualification.
Special Provisions
This tender holds specific provisions for Micro, Small, and Medium Enterprises (MSEs) and startups, promoting their participation through possible incentives and relaxed criteria aimed at fostering local businesses. Additionally, compliance with the 'Make in India' initiative will be encouraged, ensuring preference is given to locally manufactured products.
Evaluation Process
Proposals will undergo a rigorous evaluation process, wherein submissions will be reviewed based on several criteria including price competitiveness, compliance with technical specifications, and the demonstrated ability to meet project deadlines. The evaluation will prioritize those bidders who offer the best mix of quality, reliability, and value.
Delivery Locations
The fire alarm systems and accessories must be delivered to specified locations as per the terms outlined within the tender documents. Bidders should ensure they have the logistical capability to meet these delivery requirements efficiently.
Contact Information
For any inquiries regarding this tender, participants are advised to refer to the official communication channels provided by the Department of Defence. Ensure to follow all submission guidelines and utilize the correct procedures for clarifications.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, demonstrating relevant experience in providing fire alarm systems, and having a sound track record in the industry. Interested bidders must meet these prerequisites to participate effectively in the tender process.
The technical specifications for the fire alarm systems encompass compliance with national safety standards and performance parameters set for fire safety equipment. Bidders must ensure their products exhibit reliable functionality under various conditions, and documents verifying compliance should accompany proposals.
All submissions must be made electronically through the designated platform. The accepted document formats typically include PDF and other specified file types as listed in the tender guidelines. Bidders should ensure that all required documents are complete and accurately formatted to avoid disqualification.
The payment terms for this tender will generally be outlined in the tender documentation, including specific instructions on the EMD. Bidders are required to submit an EMD as part of their proposal, ensuring sufficient proof of investment to secure competitive consideration.
Micro, Small, and Medium Enterprises (MSEs) benefit significantly from this tender due to special provisions that enhance their participation. These benefits include relaxed financial criteria, incentives for local manufacturing, and preferential treatment in the evaluation process. This initiative aims to empower smaller businesses and promote local industry while ensuring quality compliance.
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