Issuing Authority - Department of Defence - Border Road Organisation

Photostat paper A3 size 75 GSM Brand or JK Red or Century,Photostat paper A4 size 75 GSM Brand or J

Goods
Qty:8,933
EST Bid: ₹5.4 Lakh

Tender Timeline

Tender Issue
June 4, 2025 at 9:43 AM

Issuing Authority

The tender for the supply of stationary products is issued by the Department of Defence, under the Ministry of Defence. This department is dedicated to acquiring and ensuring the availability of essential office supplies for smooth operations within the defense sector.

Scope of Work and Objectives

This tender aims to procure a substantial quantity of various stationary items, which include but are not limited to:

  • Photostat paper in A3 and A4 sizes, 75 GSM from brands such as JK Red or Century.
  • Transparent plastic cover sheets for binding, pencils, erasers, sharpness, clips, and various types of tape and envelopes.
  • Ensuring quality delivery of these items is paramount to support operational efficiency within the Department of Defence.

Eligibility Criteria

To participate in this tender, bidders must meet specific eligibility criteria which typically include:

  • Being a registered entity with legal documentation.
  • Having prior experience in supplying similar stationary products.
  • Compliance with relevant local and national regulations.
  • Demonstration of capacity to deliver the specified quantity (8933 units).

Technical Requirements

The tender encompasses detailed technical specifications for each type of product listed in the tender documentation. Bidders should ensure:

  • Compliance with specified quality standards for each item, especially for paper grades and size requirements.
  • Certifications demonstrating the quality of the products.
  • Availability of samples upon request.

Financial Requirements

Bidders are required to submit a financial proposal that outlines their pricing structure, including any applicable taxes. Key aspects include:

  • Offer competitive pricing aligned with market standards.
  • Provide a detailed breakdown of costs which must reflect quality and compliance with tender specifications.

Document Submission Details

Bidders must prepare and submit their documentation electronically. Required documentation includes:

  • Completed bid forms
  • Compliance certificates
  • Financial proposals
  • Any other supporting documents as specified in the tender.

All submissions should follow the prescribed formats as outlined in the tender documents to ensure compliance.

Special Provisions

Support for MSEs/Startups

The tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) as well as startups, offering potential special considerations during the evaluation process. Applicants from these categories may benefit from additional provisions designed to foster local business engagement.

Evaluation Process

The evaluation of bids will be conducted based on several parameters including:

  • Compliance with technical specifications.
  • Competitive pricing.
  • Past performance and reliability of bidders.

The selection will prioritize those submissions that not only meet the criteria but also offer additional value in terms of quality and service.

Delivery Locations

Successful bidders will be required to deliver the stationary supplies to designated locations specified by the Department of Defence. The detailed delivery locations will be communicated once the bidding process is concluded.

Contact Information

For any queries related to the tender, bidders are encouraged to contact the official department representatives via the contact details available in the official tender documentation.

Tender BOQ Items

62 Items
1.

Photostat paper A3 size 75 GSM Brand or JK Red or Century

Qty:141
Unit:ream
30
2.

Photostat paper A4 size 75 GSM Brand or JK Red or Century

Qty:900
Unit:ream
30
3.

Photostat paper FS oblic legal size 75 GSM Brand or JK Red or Century

Qty:240
Unit:ream
30
4.

Transparent plastic cover sheet for spiral binding A4 size

Qty:12
Unit:pkt
30
5.

Transparent plastic cover sheet for spiral binding FS size

Qty:5
Unit:pkt
30
6.

Pencil HB Make Natraj

Qty:89
Unit:pkt
30
7.

Eraser

Qty:16
Unit:pkt
30
8.

Sharpner

Qty:40
Unit:nos
30
9.

Jemes clip pkt of 100 Nos

Qty:36
Unit:pkt
30
10.

Binder clip Different size

Qty:70
Unit:nos
30
11.

All Pin T type

Qty:110
Unit:pkt
30
12.

Drawing pencil HB

Qty:30
Unit:pkt
30
13.

Pilot pen V5 Blue

Qty:50
Unit:nos
30
14.

Pilot pen V7 Blue

Qty:96
Unit:nos
30
15.

Pilot penV7 Red

Qty:17
Unit:nos
30
16.

Pilot pen V7 Green

Qty:6
Unit:nos
30
17.

Refill Reynolds 0.5 blue

Qty:100
Unit:nos
30
18.

Refil and gel blue

Qty:90
Unit:nos
30
19.

White correction fluid pen

Qty:30
Unit:nos
30
20.

Stamp pad large

Qty:26
Unit:nos
30
21.

Stamp pad ink blue

Qty:12
Unit:bottle
30
22.

Sticky pad flag

Qty:60
Unit:nos
30
23.

Cello Tape2 inch width 25 mtr

Qty:20
Unit:nos
30
24.

Cello Tape1 inch width 25 mtr

Qty:26
Unit:nos
30
25.

Cello Tape0.5 inch width 25 mtr

Qty:28
Unit:nos
30
26.

Envelope Size 16inch x 12 inch with cloth inner

Qty:2260
Unit:nos
30
27.

Envelope Size 10 inch x 13 inch with cloth inner

Qty:130
Unit:nos
30
28.

Envelope Size 6 inch x 9 inch

Qty:1900
Unit:nos
30
29.

Envelope Size 9 inch x 12 inch oblic large size

Envelope Size 9inch x 12 inch oblic large size

Qty:765
Unit:nos
30
30.

Envelope Size 9 inch x 4 inch

Qty:600
Unit:nos
30
31.

Envelope SE4

Qty:100
Unit:nos
30
32.

Gum tube 30 Gm Make kores oblic camel oblic Vamigum

Qty:40
Unit:tube
30
33.

Gum bottle 750 ml

Qty:27
Unit:bottle
30
34.

Quick fix

Qty:10
Unit:tube
30
35.

Paper cutter big size

Qty:6
Unit:nos
30
36.

Paper cutter blade big size

Qty:9
Unit:pkt
30
37.

Chart paper white

Qty:100
Unit:nos
30
38.

Chart paper plastic coated

Qty:100
Unit:nos
30
39.

Drawing board clips

Qty:20
Unit:pkt
30
40.

ink bottle for fountain pen blue and black

Qty:10
Unit:nos
30
41.

Drawing sheet coloured blue pink yellow red and green

Qty:30
Unit:nos
30
42.

D pin notice board

Qty:20
Unit:pkt
30
43.

Spiral roll different size

Qty:30
Unit:nos
30
44.

Lamination plastic

Qty:50
Unit:nos
30
45.

Steel Scale 30 cm

Qty:20
Unit:nos
30
46.

Edge binding tape d oblic colour red blue black green and yellow

Qty:60
Unit:roll
30
47.

Sponge damper

Qty:30
Unit:nos
30
48.

Duster cotton cloth

Qty:36
Unit:nos
30
49.

Colour flag sticky small

Qty:30
Unit:nos
30
50.

Colour flag sticky large

Qty:30
Unit:nos
30
51.

CD marker

Qty:19
Unit:nos
30
52.

GBC opaque back cover all colour A4 size 100 sheet per pack

Qty:1
Unit:pkt
30
53.

Photo glossy paper A4 size 50 Nos per pkt

Qty:9
Unit:pkt
30
54.

Stapler pin 23 oblic 17 02 nos per pkt

Qty:5
Unit:pkt
30
55.

Stapler pin 23 oblic 13

Qty:5
Unit:pkt
30
56.

Stapler pin 23 oblic 8

Qty:5
Unit:pkt
30
57.

Stapler heavy duty for punching 200 pages

Qty:1
Unit:nos
30
58.

Wrapping paper for gift 30 Nos per pkt

Qty:4
Unit:pkt
30
59.

Informatin folder 20 leaves

Qty:20
Unit:pkt
30
60.

JK excel super white bond paper A4 size 100 GSM 500 sheet per pkt

Qty:1
Unit:pkt
30
61.

Envelope Size 4 inch x 6 inch

Qty:100
Unit:nos
30
62.

Envelope Size 5 inch x 7 inch

Qty:100
Unit:nos
30

General Information

Item Category
Photostat paper A3 size 75 GSM Brand or JK Red or Century , Photostat paper A4 size 75 GSM Brand or JK Red or Century , Photostat paper FS oblic legal size 75 GSM Brand or JK Red or Century , Transparent plastic cover sheet for spiral binding A4 size , Transparent plastic cover sheet for spiral binding FS size , Pencil HB Make Natraj , Eraser , Sharpner , Jemes clip pkt of 100 Nos , Binder clip Different size , All Pin T type , Drawing pencil HB , Pilot pen V5 Blue , Pilot pen V7 Blue , Pilot penV7 Red , Pilot pen V7 Green , Refill Reynolds 0.5 blue , Refil and gel blue , White correction fluid pen , Stamp pad large , Stamp pad ink blue , Sticky pad flag , Cello Tape2 inch width 25 mtr , Cello Tape1 inch width 25 mtr , Cello Tape0.5 inch width 25 mtr , Envelope Size 16inch x 12 inch with cloth inner , Envelope Size 10 inch x 13 inch with cloth inner , Envelope Size 6 inch x 9 inch , Envelope Size 9 inch x 12 inch oblic large size , Envelope Size 9 inch x 4 inch , Envelope SE4 , Gum tube 30 Gm Make kores oblic camel oblic Vamigum , Gum bottle 750 ml , Quick fix , Paper cutter big size , Paper cutter blade big size , Chart paper white , Chart paper plastic coated , Drawing board clips , ink bottle for fountain pen blue and black , Drawing sheet coloured blue pink yellow red and green , D pin notice board , Spiral roll different size , Lamination plastic , Steel Scale 30 cm , Edge binding tape d oblic colour red blue black green and yellow , Sponge damper , Duster cotton cloth , Colour flag sticky small , Colour flag sticky large , CD marker , GBC opaque back cover all colour A4 size 100 sheet per pack , Photo glossy paper A4 size 50 Nos per pkt , Stapler pin 23 oblic 17 02 nos per pkt , Stapler pin 23 oblic 13 , Stapler pin 23 oblic 8 , Stapler heavy duty for punching 200 pages , Wrapping paper for gift 30 Nos per pkt , Informatin folder 20 leaves , JK excel super white bond paper A4 size 100 GSM 500 sheet per pkt , Envelope Size 4 inch x 6 inch , Envelope Size 5 inch x 7 inch
Ministry Name
Ministry of Defence
Department Name
Department of Defence
Organisation Name
Border Road Organisation

Financial Information

Estimated Bid Value
₹5,35,467.00
OEM Average Turnover
₹21.00 Lakh (s)
Minimum Turnover
₹3.00 Lakh (s)
Bid Offer Validity
60 (Days)
Past Performance
20 %
Arbitration Clause
No
Mediation Clause
No

Evaluation and Technical Information

Evaluation Method
Total value wise evaluation
Inspection Required
Yes
Technical Clarifications Time
2 Days

Tender Documents

5 Documents
GeM-Bidding-7924993.pdfMain Document
BOQ DocumentBOQ BOQ
BOQ DocumentBOQ BOQ
Buyer uploaded ATC documentATC ATC
GEM General Terms and Conditions DocumentGEM_GENERAL_TERMS_AND_CONDITIONS

Documents Required from Seller

  • Experience Criteria
  • Past Performance
  • Bidder Turnover
  • Certificate (Requested in ATC)
  • OEM Annual Turnover
  • Additional Doc 1 (Requested in ATC)
  • Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
  • the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

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Frequently Asked Questions

The eligibility requirements include being a registered entity capable of demonstrating prior experience in supplying stationary products. Participants must comply with local and national regulations, ensuring that they can deliver the total quantity of 8933 units specified in the tender.

To be eligible for bid inclusion, it is essential to submit compliance certificates that demonstrate adherence to quality standards. Furthermore, certifications verifying registration as a reliable supplier in the applicable sector are mandatory, supporting claims of capacity and experience.

Bidders must outline their performance security commitments within their financial proposals. Typically, a percentage of the bid amount designated for performance security may be required, ensuring that successful bidders adhere to their commitments under the terms of the tender.

All required documentation should be submitted in electronic formats specified within the tender details. Typically, accepted formats may include PDF, Word documents, and Excel sheets, ensuring clarity and professionalism in submission.

The evaluation process involves a detailed examination of submitted bids against set criteria, including compliance with technical specifications, pricing competitiveness, and past performance records. All evaluations are conducted thoroughly to select bidders who demonstrate the best fit with the tender requirements and value addition potential.

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