Tender Title: Supply of Stationery Items
Tender Reference Number: GEM/2025/B/6165292
Issuing Authority: Department of Defence, Ministry of Defence
The tender invites bids for the supply of stationery items, including but not limited to Speed Post Envelopes (Large), Rollerball Pens (V3), and Gel Pens (V3). This procurement aims to fulfill the stationery requirements for various departments under the Ministry of Defence, ensuring sustained operations and administrative functionality.
Scope of Work and Objectives
Bidders are required to supply a total quantity of 1,045 stationery items that include:
- Speed Post Envelopes (Large): Designed for secure mailing.
- Rollerball Pens (V3): Providing smooth writing performance.
- Gel Pens (V3): Offering vibrant ink and precision for documentation.
The primary objective of this tender is to ensure timely provision of high-quality products that can withstand operational demands and meet the diverse needs across departments.
Eligibility Criteria
To participate, bidders must:
- Be a legally registered entity.
- Provide proof of previous supply experience in similar goods.
- Comply with financial and technical requisites as outlined in the tender documents.
Technical Requirements
Bidders must adhere to specified technical standards for all items:
- Speed Post Envelopes must meet postal standards for size and durability.
- Rollerball and Gel Pens should conform to quality standards ensuring ink consistency and longevity.
Financial Requirements
Bidders should prepare to demonstrate financial stability through:
- Submission of recent financial statements.
- Compliance with any minimum turnover requirements as specified in the tender documents.
Document Submission Details
All bidding documents and supporting materials must be submitted electronically through the designated portal. Bidders are advised to maintain compliance with formatting requirements outlined in the tender documentation to ensure proper evaluation.
Special Provisions
Micro, Small, and Medium Enterprises (MSEs) may be eligible for benefits such as:
- Relaxed qualification criteria.
- Possible preference in the evaluation process to support local business development.
Additionally, startup companies can access benefits geared towards fostering growth and innovation, ensuring a level playing field in the bidding process.
Evaluation Process
The evaluation will consider:
- Compliance with technical specifications.
- Competitive pricing.
- Credibility and past performance record of suppliers.
Bids will be scored based on a weighted matrix accommodating both price and qualitative aspects to ensure value-for-money procurement.
Delivery Locations
Successful bidders will be expected to deliver supplies to various designated locations, contingent upon directives provided post-contract award.
Contact Information
For more details regarding the tender specifications or submission processes, interested parties can refer to the official procurement portal or contact the Department of Defence.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
7 DocumentsDocuments Required from Seller
- Experience Criteria *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, demonstrating prior experience in supplying similar products, and fulfilling any relevant financial stability criteria. Bidders must also adhere to the technical specifications outlined in the tender documentation. It’s essential to provide proper documentation verifying registration and previous supply experiences.
For the registration process, bidders need to submit several documents, including:
- Business registration certificate.
- Tax identification number or GST registration.
- Previous supply orders as proof of capability.
- Financial documents highlighting the bidder’s turnover for the past few assessment years. All documents must comply with the formats specified within the tender documentation.
Bidders must submit an Earnest Money Deposit (EMD) as part of their bid. The deposit amount may vary depending on the total value of products being supplied. This amount ensures bid validity and is refundable upon the completion of the bidding process for unsuccessful bidders. The EMD will be forfeited if the selected bidder fails to enter into the contract.
All submissions for the stationery items tender must be made electronically through the corresponding online portal. Bidders should adhere strictly to the specified timelines for submission to avoid disqualification, as late entries will not be considered.
Yes, the tender includes specific provisions to benefit Micro, Small, and Medium Enterprises (MSEs) and startups. These provisions may entail relaxed qualification criteria and potential support in terms of evaluation preferences. This aims to promote inclusivity and support local businesses’ growth in the procurement process while aligning with national policies.
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