Procurement of Musical PA System along with Accessories for Music Room at Sainik School Chhingchhip
Tender Reference Number: GEM/2025/B/6116157
Issuing Authority: Department of Defence, Ministry of Defence
The Department of Defence is inviting tenders for the procurement of a Musical PA System along with a variety of accessories designated for a music room at Sainik School Chhingchhip. This initiative aims to enhance the musical training and activities at the school by providing high-quality audio equipment that meets specific educational needs.
Scope of Work and Objectives
The scope of this procurement includes the supply of diverse audio equipment, which encompasses:
- Sub woofers
- Power amplifiers
- Main speakers
- Mixers
- Condenser microphones
- Electric cables for sound systems
- Various jacks and connectors
The objective of this undertaking is to furnish the school with a comprehensive and reliable sound system that supports various learning and performance activities in the music realm, thus fostering a fruitful educational environment.
Eligibility Criteria
To participate in this tender, bidders must fulfill the following eligibility requirements:
- Be a registered entity with appropriate licenses in audio technology and equipment supply.
- Demonstrate previous experience in delivering similar audiovisual projects.
- Submit necessary certificates and compliance documentation as specified in the tender documents.
Technical Requirements
The equipment provided must adhere to the following technical specifications:
- All audio products should meet industry quality and safety standards to ensure optimal performance and longevity.
- Products must be capable of seamless integration with existing sound systems at the Sainik School.
- Warranty details and after-sales service information must be included in the proposal.
Financial Requirements
Bidders must provide a financial proposal that includes:
- A complete breakdown of costs associated with the procurement of the sound system and its accessories.
- Details on payment terms, including any stipulations regarding Earnest Money Deposit (EMD) and performance security.
Document Submission Details
Participants are required to submit their bids and necessary documents online. All submissions must be completed in compliance with the outlined submission method by the specified deadline.
Special Provisions
Special attention will be given to Micro, Small, and Medium Enterprises (MSEs) and startups. Eligible organizations can benefit from proponent-friendly terms aimed at easing participation and promoting healthy competition.
Evaluation Process
The evaluation of bids will be based on:
- Compliance with technical specifications
- Pricing
- Previous experience and reputation in the industry
All submissions will undergo a thorough evaluation to ensure the best outcomes for the project's goal.
Delivery Locations
The successful bidder will be required to deliver the equipment to Sainik School Chhingchhip. Detailed instructions regarding delivery logistics will be provided upon notification of the contract award.
Contact Information
For inquiries related to this tender, please refer to the official channels provided in the tender documents and adhere to the instructions for effective communication.
By participating in this procurement process, bidders contribute to the enhancement of educational infrastructure and play a pivotal role in shaping the future of students in music education.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with the relevant licenses and demonstrating experience in supplying audio equipment similar to a PA system. Bidders need to provide necessary certificates stating compliance with industry regulations and standards.
Bidders must supply certificates that prove their compliance with quality standards and safety regulations specific to audio equipment. Essential documents may include registration certificates, GST compliance, and product certification affirming adherence to technical specifications.
The submission process involves uploading all required documents and the financial proposal through the designated online tender platform. Bidders should ensure that their submissions are complete and comply with the outlined formats to avoid disqualification.
Bidders are required to submit an Earnest Money Deposit (EMD) to ensure commitment to the bid. A detailed explanation of this and performance security requirements will be included in the tender documents, outlining the financial obligations necessary for the awarded contract.
Yes, there are special provisions for Micro, Small, and Medium Enterprises (MSEs) that promote inclusivity and support their participation. These may include exemptions from certain eligibility criteria or financial benefits under the ‘Make in India’ initiative, which encourages local production and procurement.
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