Tender Title: Replacement of Audio Visual System

Reference Number: GEM/2025/B/6089095

Issuing Authority: Department of Health and Family Welfare
Ministry: Ministry of Health and Family Welfare

Scope of Work and Objectives

This tender is aimed at acquiring a comprehensive replacement of the Audio-Visual (AV) system. The objective is to revamp the existing AV infrastructure to enhance the quality of multimedia presentations and ensure seamless communication within the department. The equipment required includes but is not limited to:

• 5200 Lumen LCD Projector
• 60 Watt box speakers
• 600 W Power Amplifier
• Handheld and Lapel wireless microphones
• A range of audio and visual accessories and media equipment

The project entails the supply and installation of these devices, along with necessary testing, commissioning, and maintenance services.

Eligibility Criteria

Interested parties must meet the following eligibility requirements:

• Must be a registered entity with valid business licenses.
• Relevant experience in the supply and installation of audio-visual systems is preferred.
• Must provide references from previous clients where similar services were rendered.

Technical Requirements

Proposals should incorporate detailed technical specifications for all equipment being supplied. This includes:

• Compliance to international standards in audio-visual technology.
• Details on warranties and after-sales service.
• Capability to provide training for departmental staff on the use of new AV systems.

Financial Requirements

Bidders are expected to submit a comprehensive financial proposal that includes:

• Itemized costs for all equipment and services.
• Taxes and additional fees if applicable.
• Clearly defined payment terms and conditions.

Document Submission Details

All proposals must be submitted electronically through the designated portal. Documents required include:

• Company profile including registration certificates.
• Past performance certificates or client references.
• Technical and financial proposals in the specified formats.

Special Provisions

Micro, Small, and Medium Enterprises (MSEs) will benefit from special provisions, which include:

• Relaxed criteria for eligibility.
• Opportunities for joint ventures or collaborations with larger firms if necessary.

Evaluation Process

Bids will be evaluated based on:

• Compliance with technical specifications and requirements.
• Cost-effectiveness and value for money.
• Supplier's experience and past performance.

Delivery Locations

Suppliers should note that the equipment will be required at designated locations as specified by the Department of Health and Family Welfare upon finalization of the contract.

Contact Information

For further inquiries, interested bidders can reach out to the issuing authority through the official communication channels provided in the tender documentation.

Additional Information

All prospective bidders are encouraged to familiarize themselves with the tender objectives and requirements. Failure to adhere to submission guidelines may result in disqualification. The Department is committed to transparency and fair evaluation during the tender process.