Department of Defence Tender by Border Road Organisation (GEM/2025/B/6182637)
Custom Bid for Services - REPAIR OR OVERHAULING OF ENGINE ASSY EPA 20 7 POINT 5 KVA GEN SET MAKE P
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Tender Title:
Custom Bid for Services - REPAIR OR OVERHAULING OF ENGINE ASSY EPA 20 7 POINT 5 KVA GEN SET MAKE PRAKASH SRL NO E 936018
Tender Reference Number:
GEM/2025/B/6182637
Issuing Authority/Department:
Department of Defence, Ministry of Defence
Scope of Work and Objectives
This tender is part of a crucial initiative aimed at securing expert services for the repair or overhauling of engine assemblies used in EPA 20 7 Point 5 KVA generator sets, particularly those manufactured by Prakash. The primary objective is to enhance the operational efficiency and life cycle of these generator sets, ensuring they meet stringent performance standards required for military applications. Suppliers are expected to deliver a full assessment, undertake the necessary repair processes, and ensure that the engine assemblies are restored to a high degree of operational excellence.
Eligibility Criteria
To qualify for this tender, vendors must demonstrate comprehensive expertise in engine assembly repair and overhaul. Key eligibility requirements include:
- Being a registered legal entity within the relevant jurisdiction.
- Previous experience in conducting similar repair services, verifying competence through documented case studies or client references.
- Adequate resources and personnel with the requisite technical expertise.
Technical Requirements
The technical requirements for submitting bids include:
- Submission of detailed service descriptions that accurately outline the methodologies and practices employed in the repair or overhaul of diesel engines.
- Evidence of compliance with industry standards and performance metrics, which ensures that the repaired engines meet operational specifications.
- Capability to provide a warranty for all repair services, guaranteeing durability and satisfaction.
Financial Requirements
All participating bidders must provide a clear breakdown of costs associated with the repair services, including:
- Detailed pricing structure reflecting labor, materials, and any ancillary costs.
- Comprehensive payment terms that outline the conditions under which funds will be released.
Document Submission Details
Bid documents must be submitted in a timely and precise manner as follows:
- Bidders should submit their proposals through the designated online portal, ensuring all required documents are included in the submission.
- Ensure that documents maintain a mandatory format as specified, facilitating seamless evaluation.
Special Provisions
This tender invites provisions aimed at enhancing participation from Micro, Small, and Medium Enterprises (MSEs). Additional adaptations may include easing entry barriers and offering streamlined processes to support startups in their bids. These initiatives are designed to foster competition and innovation in the defense service sector.
Evaluation Process
The evaluation of bids will follow a structured approach to ensure that all submissions are assessed based on:
- Compliance with the technical requirements.
- Financial viability and price competitiveness.
- Past performance and credibility of the bidding vendor in similar projects.
Delivery Locations
Bidders must detail the potential delivery locations relevant to the services offered, ensuring they can accommodate the logistical demands for delivering the repaired engine assemblies effectively.
Contact Information
While specific contact details may vary, the tender documents encourage interested bidders to engage proactively through the official channels provided to clarify any queries related to submission or technical specifications. All inquiries should maintain a professional tone to reflect committed engagement in the tendering process.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
7 DocumentsDocuments Required from Seller
- Experience Criteria
- Certificate (Requested in ATC)
- OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with a proven track record of successful repairs or overhauls of diesel engine assemblies. Bidders must submit relevant documentation indicating past project experience and possess the necessary technical capabilities. Evidence of compliance with applicable industry standards is also essential. Additionally, vendors must demonstrate they have adequate infrastructure and personnel to meet the project’s demands effectively.
To maintain quality and safety, bidders are required to adhere strictly to given technical specifications, which encompass compliant materials, methods, and tools employed in the repair of the engine assemblies. They must demonstrate understanding of the operational metrics and provide warranties that validate the durability and reliability of their repair work. Adherence to industry standards for engine performance should be diligently outlined in their proposals.
Bidders should outline their payment terms comprehensively within their proposals. Acceptable payment terms typically involve a structured plan that includes deposits, milestone payments upon project completion, and conditions for final payments. All financial requirements must be transparent, detailing the complete pricing structure related to labor, materials, and associated costs to ensure clarity in financial dealings.
Bids must be submitted electronically via the specified online portal, ensuring that all required documents are in the correct format to facilitate evaluation. Key documents often include technical proposals, financial breakdowns, and certifications. Suppliers should ensure completeness and adherence to tender requirements to avoid disqualification or delays in the evaluation process.
MSEs are provided with specific benefits to promote inclusion in national defense contracts. This includes potential concessions in compliance and procedural requirements, simplified application processes, and support in fulfilling tender qualifications. Additionally, compliance with ‘Make in India’ policies and local content rules are often structured to boost local enterprises’ participation in government tenders.
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