Issuing Authority
The tender GEM/2025/B/6137997 is issued by the Ministry of Defence, specifically under the Department of Defence.
Scope of Work and Objectives
The primary objective of this tender is to procure essential office supplies including Binder Clips (V2), Exam Pads (V2), Laminating Film Rolls, and Glue Sticks (V2). A total quantity of 1,045 units for each of the categories is required to support various operational needs within the Ministry. Suppliers must ensure the timely delivery of these items to designated locations as outlined in the tender documentation.
Eligibility Criteria
To qualify for the tender, bidders must be registered entities capable of supplying the required goods. The qualifications include adherence to industry standards, prior experience in supplying educational or office materials, and compliance with any mandatory regulations set forth by the Ministry of Defence.
Technical Requirements
Bidders must provide products that meet the following technical specifications:
- Binder Clips (V2): Must be durable, rust-resistant, and available in various sizes.
- Exam Pads (V2): Should contain high-quality paper, ensuring a smooth writing experience.
- Laminating Film Rolls: Should be compatible with standard laminating machines and provide reliable protection against wear and tear.
- Glue Sticks (V2): Must be non-toxic, quick-drying, and capable of securing various materials effectively.
Financial Requirements
Bidders are required to possess sound financial standing to fulfill the obligations of the contract. Financial statements may need to be submitted for review. Each bid must include pricing for the total quantity specified for each item, ensuring that costs align with budget constraints set by the Ministry.
Document Submission Details
All required documents must be submitted electronically through the governed portal. Bidders should ensure all submissions are complete and adhere to the specified format, which typically includes technical proposals, financial quotes, and proofs of eligibility.
Special Provisions
Micro, Small, and Medium Enterprises (MSEs) will be given preference as part of government initiatives to promote local businesses. Furthermore, there are specific provisions in place to support startups, encouraging their participation in the government procurement process.
Evaluation Process
The evaluation will be based on a holistic review of the bids submitted, which will cover technical compliance, financial viability, and overall value for money. The Ministry of Defence aims to select bidders who can demonstrate reliability and quality in their offerings while ensuring competitive pricing.
Delivery Locations
The items will need to be delivered to specified locations within the jurisdiction of the Ministry of Defence. Exact addresses will be provided following the tender selection process.
Contact Information
For inquiries regarding the tender, interested parties are encouraged to reach out using the contact details specified within the tender documentation. It is advisable to consult the document for the most accurate and up-to-date contact information.
This tender reflects the commitment of the Ministry of Defence towards enhancing operational capacities through reliable and quality supplies. Interested bidders are encouraged to prepare their submissions carefully, adhering to all outlined requirements for a successful bid.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
7 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity capable of supplying the required goods specified in the tender. Prospective bidders must demonstrate prior experience in similar contracts and compliance with the regulations set forth by the Ministry of Defence. Furthermore, financial stability is crucial, as bidders may be required to submit financial documents demonstrating their capacity to fulfill the order.
To participate effectively, bidders must possess valid business registration and tax compliance certificates. Certificates validating the quality assurance standards of the products offered, as well as any relevant trade licenses, should also be submitted. Compliance with health and safety regulations regarding the materials, especially for products such as glue sticks, is often mandated.
Bidders must register on the designated government procurement portal to participate in the GEM/2025/B/6137997 tender. The registration process typically involves creating an account, providing business credentials, and agreeing to the terms of participation. It is crucial to ensure that all information is accurate to avoid issues during the evaluation phase.
Bids must be submitted in specific formats specified in the tender documentation. Generally, PDF is the preferred format for technical and financial proposals, as it ensures document integrity. Other formats might include Excel for pricing sheets. It is essential that all documents adhere to the guidelines provided to ensure they are processed efficiently.
Bidders should ensure that their submissions are complete and address all the technical specifications and financial requirements detailed in the tender. A transparent pricing structure, highlighting any discounts or terms for bulk orders, should be included. Understanding past evaluation criteria, such as quality standards and testing requirements, can also assist in crafting a competitive proposal. Providing strong references or case studies that reflect similar past successes can further bolster a bid’s profile.
These responses aim to provide clarity on tender participation, ensuring interested parties can approach their application effectively.
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