The Tender GEM/2025/B/6129611 is officially issued by the Department of Defence Production, under the aegis of the Ministry of Defence. This tender focuses on the procurement of Quartz Powder, which plays a crucial role in various applications within the defence sector.
Scope of Work and Objectives
The objective of this tender is to acquire a total of 6000 quantities of Quartz Powder that meet specified technical standards suitable for use in defence applications. Potential bidders should ensure that their offerings align with the stringent quality and performance requirements outlined by the Department. The procurement process seeks reliable suppliers capable of delivering exact quantities within the stipulated timelines.
Eligibility Criteria
To be considered eligible for this tender, bidders must be registered entities with relevant business licenses. The entities must demonstrate prior experience in supplying materials to defence or related sectors. Compliance with local regulations and quality standards is mandatory, ensuring that suppliers are capable of maintaining the reliability needed for defence manufacturing.
Technical Requirements
Bidders are required to specify the technical characteristics of the Quartz Powder being offered, including but not limited to:
- Purity levels
- Particle size distribution
- Chemical composition The specifications should conform to the standards set by the Department of Defence Production to ensure optimal performance in intended applications.
Financial Requirements
Financial stability is paramount for bidders. Tender participants must provide financial statements that showcase their ability to meet contract obligations. It is essential for bidders to outline their pricing structures clearly, inclusive of all applicable taxes and charges. Bidders must also deposit an Earnest Money Deposit (EMD), the details of which will be specified within the tender documents.
Document Submission Details
Bidders must prepare their proposals in the required formats as specified in the tender document. Submissions should be made through the appropriate channels outlined by the Department, accompanied by all required documentation, including eligibility proof, technical specifications, and financial details. Bidders are advised to ensure that all documents are complete and precise to avoid disqualification.
Special Provisions
This tender includes provisions that favor Micro, Small and Medium Enterprises (MSEs) and startups, designed to promote their engagement in government contracts. Eligible MSEs may benefit from exemptions related to certain regulatory compliance and document requirements, thereby encouraging their participation in defence procurement.
Evaluation Process
The evaluation of bids will follow a defined process that considers both technical and financial aspects. Bidders will be assessed based on their compliance with the technical specifications and eligibility criteria, as well as their overall pricing strategy and past performance in similar contracts.
Delivery Locations
Materials will be collected at designated locations specified in the contract. Bidders must outline their logistics capabilities to ensure timely delivery of the Quartz Powder, adhering to the procurement schedule outlined by the Department of Defence Production.
Contact Information
While specific contact details are not provided, potential bidders are encouraged to consult the official tender announcements for any clarifications or inquiries regarding the tender specifications.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with relevant licenses, as well as demonstrable experience in supplying materials to the defence or similar sectors. Bidders must also comply with all local regulations and quality standards required by the Department of Defence Production. This ensures that only qualified suppliers can participate in the procurement process.
Bidders must submit several key documents with their proposals for the tender. These typically include proof of registration, technical specifications of the Quartz Powder, financial statements showcasing stability, and the Earnest Money Deposit (EMD). Ensuring that all documents are complete and accurate is crucial to avoid any disqualifications or delays in the evaluation process.
The evaluation and selection process is structured to assess both the technical capabilities and financial proposals from bidders. Each bid will be reviewed based on the compliance with the specified technical criteria, previous track record in similar projects, and pricing strategy. The Committee from the Department of Defence Production will provide a fair assessment to select the most suitable supplier.
Regarding the payment terms, bidders should specify their proposed payment structure within their submission. Common payment practices may include upfront payments, milestone payments, or upon delivery. Compliance with the financial stipulations outlined in the tender document will be mandatory to ensure that transactions are completed smoothly.
Yes, this tender includes provisions favorable to Micro, Small, and Medium Enterprises (MSEs), promoting their participation. MSEs may enjoy exemptions from some regulatory paperwork and receive preferential treatment in the evaluation process, which is designed to encourage their involvement in government contracts and bolster local entrepreneurship in defence procurement.
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