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Tender Title: Custom Bid for Services - HAL FMD GR-07 25 26 Service Work Contract for Distributing Drinking Water
Reference Number: GEM/2025/B/6159048
Issuing Authority: Department of Defence Production, Ministry of Defence
The Department of Defence Production under the Ministry of Defence is inviting bids for a comprehensive service contract aimed at distributing drinking water to residences across various townships. This tender entails critical water management responsibilities, primarily focused on the delivery and maintenance of drinking water services at HAL Estate.
Scope of Work and Objectives
The core objective of the tender is to provide reliable and efficient drinking water distribution services as well as perform associated maintenance works, ensuring optimal management of water resources in all townships. The successful bidder will be responsible for:
- Ensuring timely delivery of potable water to all designated residences.
- Regular maintenance and management of water supply systems.
- Addressing any water-related issues promptly to maintain uninterrupted service.
Eligibility Criteria
Bidders must meet specific eligibility criteria to participate in this tender. These include, but may not be limited to:
- Being a registered entity with the requisite licenses and certifications.
- Demonstrating prior experience and competence in similar service contracts.
- Financial stability and capability to support the contract demands.
Technical Requirements
Bidders should provide detailed descriptions of the planned technical approach, outlining how they will fulfill the tender's objectives. This includes:
- Compliance with standards for drinking water quality.
- Proven systems and methodologies for efficient water distribution.
- Documentation showcasing technical capabilities and past performance in similar contracts.
Financial Requirements
Prospective bidders must ensure they meet the financial criteria set forth. This may involve:
- Submission of a financial statement and proof of turnover.
- Details about the pricing structure and overall cost proposal for the service contract.
Document Submission Details
All required documents should be submitted electronically in accordance with the specified formats. Ensure that all submissions adhere to the guidelines to avoid disqualification. Specific submission instructions and formats will be enumerated in the bid documentation.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups, providing them with a fair opportunity to compete. The contract may include provisions that facilitate their participation while adhering to government policies such as 'Make in India'.
Evaluation Process
Bids will undergo a comprehensive evaluation process focusing on various factors including technical capability, financial viability, and compliance with the tender specifications. The evaluation criteria will be clearly defined in the tender documents to ensure transparency.
Delivery Locations
The service is expected to be delivered across several townships within the HAL Estate, ensuring all residential areas receive a consistent and reliable supply of drinking water.
Contact Information
For additional inquiries, interested bidders may contact the Department of Defence Production. It is recommended to follow the official communication channels provided in the tender documentation.
This tender represents an important investment in essential services and provides an opportunity for qualified bidders to contribute towards sustainable water management in critical areas. Participation in this tender not only represents potential revenue growth for selected contractors but also aligns with the nation's commitment to improving essential public services.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
13 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for this tender include being a legally registered entity, possessing the necessary licenses and certifications relevant to water management services, and demonstrating a proven track record of successful completion of similar projects. Participants must also showcase financial stability that can support the execution of the contract provisions.
Bidders must adhere to stringent technical specifications, particularly those related to the quality of drinking water distributed. Compliance with local regulations and standards for water safety and management is paramount. Documentation demonstrating past experience with full compliance in previous contracts will strengthen a bidder’s position.
The Earnest Money Deposit (EMD) should be submitted in the specified format as outlined in the tender documentation. It serves as a security for the bid proposal and ensures serious participation. The EMD will be refunded to bidders who do not win the contract, while detailed conditions for EMD forfeiture may be provided in the tender specifics.
Payment terms will be outlined within the tender documentation, typically including milestones based on delivery and performance benchmarks achieved throughout the contract duration. Bidders are encouraged to review these terms carefully to understand the financial management associated with the contract.
Yes, the tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups, offering various incentives and relaxed qualifying criteria to ensure inclusivity. These provisions align with the government’s policies aimed at bolstering small businesses and are designed to foster competitive opportunities for emerging enterprises within the tendering process.
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