Tender Title: Panel Air Conditioner

Tender Reference Number: GEM/2025/B/6093833

Issuing Authority/Department:

The tender has been issued by the Department of Defence Production under the Ministry of Defence.

Scope of Work and Objectives:

The primary objective of this tender is to procure six units of Panel Air Conditioners. The selected bidders will be expected to provide high-quality equipment that meets specified technical standards and quality benchmarks. The air conditioners will be utilized for cooling requirements in various defense facilities, maintaining optimal operational conditions.

Eligibility Criteria:

To ensure competitive bidding, potential suppliers must meet specific eligibility criteria. The requirements include being a legally registered entity in India and having prior experience in supplying air conditioning equipment to government departments or defense sectors. Submissions from new entrants that meet the basic eligibility standards will be reviewed if they can demonstrate relevant technical capability.

Technical Requirements:

Bidders must provide Panel Air Conditioners that conform to the latest industry standards regarding energy efficiency, cooling capacity, and durability. Additionally, products should comply with the specified thermal and electrical safety standards. Bidders are required to submit detailed product specifications and technical documentation as part of their proposal.

Financial Requirements:

Bidders must demonstrate financial stability and provide documents such as bank statements, balance sheets, and credit ratings. There may also be a requirement for a Performance Security to ensure compliance with the terms of the contract once awarded.

Document Submission Details:

All required documents must be submitted electronically through the specified e-procurement platform. Bidders should ensure that their submissions include all the necessary forms and certificates, failing which their bids may be considered incomplete.

Special Provisions:

Micro, Small, and Medium Enterprises (MSEs) are encouraged to participate in this tender. Special provisions might be in place to enhance their competitiveness, including bid price preference and reduced eligibility criteria. Startups will also be provided with additional consideration under government policies aimed to boost innovation and local production.

Evaluation Process:

Bids will be evaluated based on a two-step process:

1. Technical Evaluation – Assessing the compliance of the proposal with the technical specifications and requirements.
2. Financial Evaluation – Analyzing the cost proposals from bidders to determine the best value option for the Ministry of Defence.

Delivery Locations:

Successful bidders will be required to deliver the Panel Air Conditioners to designated sites as specified by the Department of Defence Production. All logistics and costs associated with shipping and installation will be borne by the bidder.

Contact Information:

For further details regarding this tender, bidders can reach out directly to the issuing department through the contact information provided on the e-procurement platform. Key inquiries can involve eligibility clarifications, technical specifications, or bidding processes without any misleading information.

Conclusion:

This tender presents an excellent opportunity for companies specializing in HVAC solutions to engage with the government sector, particularly within the defense domain. All interested parties are encouraged to thoroughly review the tender documents, assess their compliance, and submit their bids accordingly.

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