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Department of Panchayati Raj Tender by Ahmednagar District Panchayats (GEM/2024/B/5695014)

Solar power pack with Solar panel

Department of Panchayati Raj Tender by Ahmednagar District Panchayats (GEM/2024/B/5695014)

Tender Timeline

Tender Issue
December 11, 2024 at 8:01 PM
Corrigendum
December 17, 2024 at 03:09 PM
Bid Extended to December 23, 2026 at 09:00 PM

Tender Title: Supply of Solar Power Pack with Solar Panel

Reference Number: GEM/2024/B/5695014

Issuing Authority: Department of Panchayati Raj
Organisation Name: Ahmednagar District Panchayats
Location: Maharashtra

Scope of Work and Objectives

The primary objective of this tender is to solicit bids for the supply of a Solar Power Pack with Solar Panel. The project aims to enhance energy accessibility in rural areas by providing sustainable solar energy solutions. The contract will encompass the provision of one complete solar power pack, which is expected to meet the requirements outlined in the specifications section of this document.

Eligibility Criteria

Bidders must meet the following eligibility requirements:

  • Must be a registered entity.
  • Compliance with all local procurement regulations.
  • Experience criteria must be fulfilled as per the documentation requirements specified in the main tender document.
  • Past performance evaluations will factor into the bidding process, with a weightage of 10%.

Technical Requirements

The tender mandates compliance with technical specifications critical for effective solar power generation. Bidders are required to provide detailed technical specifications, including but not limited to, the capacity of the solar panels, battery specifications, and inverter configurations. Bidders must demonstrate a clear understanding of the performance expectations and quality standards expected for solar energy systems.

Financial Requirements

Bidders are required to submit a Earnest Money Deposit (EMD) as part of their submission. Further financial requirements include:

  • Clearly itemized pricing breakdowns.
  • Compliance with payment terms as detailed in the tender documentation.
  • A commitment to price validity for the specified period.

Document Submission Details

All documentation must be submitted electronically via the GeM portal by the specified deadline. The required documents include:

  • Technical bid documents.
  • Financial bid documents, elaborating on the cost structure.
  • Supporting documents that demonstrate past performances and compliance with eligibility criteria.

Special Provisions

This tender contains provisions that may benefit Micro, Small, and Medium Enterprises (MSEs) and startups. Bidders falling under these categories may seek exemptions from certain qualifying criteria, provided they present adequate documentation to justify such exemptions.

Evaluation Process

The bids will be evaluated based on a total value wise evaluation method, meaning that both technical and financial aspects will carry weight in the assessment process. All compliant bids will undergo technical evaluations followed by financial assessments.

Delivery Locations

The delivery for the solar power packs is required to be made to designated locations in Maharashtra, as specified in the tender documentation. All logistical arrangements must ensure that goods are delivered in a timely manner, adhering to the procurement policies.

Contact Information

For further inquiries regarding this tender, bidders can refer to the main document available for download at GeM Bidding Document. For technical clarifications during the evaluation phase, a time allocation of two days is provided.

For additional details on attached categories and trials allowed, bidders can reference the document found here.

General Information

Item Category
Solar power pack with Solar panel (Q3)

Financial Information

Bid Offer Validity
30 (Days)
Past Performance
10 %
Arbitration Clause
No
Mediation Clause
No

Evaluation and Technical Information

Evaluation Method
Total value wise evaluation
Inspection Required
Yes
Technical Clarifications Time
2 Days

Tender Documents

3 Documents
GeM-Bidding-7235873.pdfMain Document
GeM Category SpecificationGEM_CATEGORY_SPECIFICATION
GEM General Terms and Conditions DocumentGEM_GENERAL_TERMS_AND_CONDITIONS

Documents Required from Seller

  • Experience Criteria
  • Past Performance
  • Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
  • the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

Corrigendum Updates

Bid Extended to December 23, 2026 at 09:00 PMModified on December 17, 2024 at 03:09 PM
Bid Opening December 23, 2026 at 09:30 PM

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Frequently Asked Questions

The eligibility requirements for this tender include being a registered entity under local procurement laws, fulfilling experience criteria as specified in the documentation, and demonstrating past performance with a weightage of 10% in the evaluation process. Compliance with all documents related to MSEs or startups is essential for qualification.

Yes, prospective bidders are required to submit several certificates during the bidding process. These include proof of registration, compliance certificates, and any other specific documents requested in the tender’s additional requirements. The documentation should comprehensively support the bid to ensure eligibility.

To register for participation in this tender, entities must be fully registered on the GeM portal. This includes filling out the required registration forms, providing necessary documentation, and fulfilling any conditions set out by the issuing authority.

Bidders are advised to submit documents in commonly accepted formats such as PDF and Word. Supporting documents should be clearly labeled and organized to facilitate the evaluation process.

The technical specifications must outline parameters such as solar panel capacity, battery life, inverter quality, and compliance with relevant energy standards. It’s critical that bidders adhere closely to the specifications outlined in the tender documentation.

The solar power pack must adhere to industry-accepted quality standards to ensure reliability and efficiency. Compliance with national and international solar panel standards, as detailed in the tender, is required.

Compliance requirements necessitate adherence to the outlined eligibility criteria, submission of all necessary documentation, and successful evaluation in both technical and financial criteria according to the scoring mechanism outlined in this tender.

Bidders are typically required to provide a performance security which is detailed within the tender. This is usually a percentage of the total bid amount, to guarantee the fulfillment of contractual obligations.

The payment terms specify that payments will be made based on the successful delivery and installation of the solar power pack as per the agreed terms. Bidders should refer to the comprehensive breakdown in the documentation for exact payment steps.

The evaluation of pricing will be conducted using the total value-wise evaluation method, wherein both technical merits and price considerations weigh equally during the assessment of bids.

All bids must be submitted electronically via the GeM platform to ensure proper tracking and processing. Bidders are encouraged to follow specified guidelines for submission to avoid disqualification.

Bidders should remain cognizant of the timelines outlined in the tender documentation. This includes submission deadlines, bid opening dates, and any specified durations for technical clarifications.

The evaluation process will assess both technical and financial aspects to derive a final selection. Each bid will be individually reviewed against compliance requirements and scoring criteria, as articulated in the tender.

Results of the bid evaluations will be communicated to all participating bidders via their registered contact details, ensuring transparency in the selection process.

Micro, Small, and Medium Enterprises (MSEs) have certain provisions that allow exemptions from specific qualifications if they can substantiate their eligibility for such exemptions. This support aims to encourage participation from smaller entities.

Startups can avail certain advantages in the bidding process, provided they furnish the necessary documentation proving their status. This initiative supports the government’s objective to foster entrepreneurship and local innovations.

This tender aligns with the ‘Make in India’ initiative by promoting domestic manufacturing and sourcing within the country, thereby encouraging local production and reducing import dependencies.

Yes, the tender outlines expected compliance with local content rules that favor locally manufactured products, which is in line with the government’s push towards domestic production and sustainability.

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