Tender Title: Supply of Assorted Lat Files
Tender Reference Number: 7eb1c188
Issuing Authority/Department: Department of Defence Production, Ministry of Defence
The Department of Defence Production is seeking quotations for the provision of lat files in assorted colours, specifically sized at 35 cm x 28 cm (including fold). This tender aims to procure a total quantity of 80,000 units of these files, ensuring efficient availability for operational requirements.
Scope of Work and Objectives
The primary objective is to supply high-quality lat files suitable for various documentation purposes within the defense sector. The selected vendor will be expected to provide items that not only meet specified standards but also demonstrate durability and functionality. This tender is part of our continuous effort to obtain the best material for use by defense personnel.
Eligibility Criteria
To be eligible for this tender, applicants must meet specific eligibility criteria, which include:
- Being a registered entity in accordance with Indian business laws.
- Demonstrating prior experience in supplying similar items.
- Possessing the necessary licenses and permits required for operation.
Technical Requirements
Proposals must adhere to specific technical requirements, which include:
- Materials: The lat files should be made of sturdy and reliable materials suitable for regular use.
- Colour Variety: The assorted colours should be specified in the proposal.
- Dimensions: All files must comply with the required dimensions of 35 cm x 28 cm when unfolded.
- Quality Assurance: Suppliers will need to meet quality standards that ensure long-lasting products.
Financial Requirements
Suppliers will be required to provide detailed financial proposals, including pricing per unit, potential discounts for bulk orders, and a comprehensive scheme outlining payment terms.
Document Submission Details
Interested parties must submit their proposals electronically through the designated portal, including all mandatory documents such as:
- Company registration certificate
- GST registration
- Technical specifications
- Financial proposals
Special Provisions
There are special provisions to encourage participation from Micro, Small, and Medium Enterprises (MSEs). Specific benefits will be accorded to MSEs to foster a competitive environment and promote local manufacturing.
Evaluation Process
Proposals will undergo a rigorous evaluation process that considers technical specifications, price competitiveness, quality assurance, and adherence to compliance requirements. The final decision will hinge on overall value rather than just the lowest price.
Delivery Locations
Successful bidders will be required to deliver the lat files to specified locations as indicated in the contract, ensuring timely and efficient distribution within the defense sector.
Contact Information
For further details and queries, bidders may reach out to the relevant contacts provided during the submission process.
By participating in this tender, suppliers will contribute to the procurement efforts of key resources for the Department of Defence Production, thereby enhancing the efficiency of operational workflows.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, whether as a sole proprietor, partnership, or corporate entity, as per Indian business regulations. Additionally, bidders should showcase experience in supplying similar items to either government or private sectors. Proper licensing and adherence to local laws are mandatory, as well as having robust business practices.
Bidders must provide several essential documents, which typically include a valid company registration certificate, GST registration, and detailed technical specifications of the items being offered. Financial documents such as a breakdown of pricing and any relevant financial statements may also be required to ensure transparency during the evaluation process.
Vendors interested in this tender must complete a registration process via the designated electronic portal. This includes filling out necessary forms, submitting required documents for identity verification, and agreeing to terms and conditions set forth by the Department of Defence Production. It is advisable to review all terms and conditions carefully before submission.
All lat files supplied must meet established quality standards that guarantee their usability and durability. Specifications regarding material composition, construction integrity, and operational usability need to be explicitly outlined in the technical proposal. Vendors may also be subjected to quality checks post-delivery to ensure compliance with agreed standards.
The Earnest Money Deposit (EMD) is a financial security measure that bidders must submit alongside their proposals. The amount will be specified in the tender documents, and it is intended to demonstrate the seriousness of the bid. Non-compliance with EMD requirements can result in disqualification from the tender process.
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