Tender Title: Ultrasonic Equipment Procurement

Tender Reference Number: GEM/2025/B/6148138

Issuing Authority/Department: Department of Defence Research & Development, Ministry of Defence

Scope of Work and Objectives

The primary objective of this tender is to procure two units of Ultralow Frequency (Infrasound Generator) and two units of Thermocouple with Multimeter. The purpose of these instruments is to enhance research capabilities in the areas of defence and technology. Suppliers are invited to provide units that meet technical specifications and compliance standards outlined by the Department of Defence Research & Development. This procurement aims to facilitate cutting-edge research and development programs that protect and advance national interests.

Eligibility Criteria

To participate in this tender, bidders must meet the following eligibility requirements:

• Be a registered entity with prior experience in supplying similar equipment.
• Compliance with applicable quality standards and technical specifications.
• Must not be inactive or debarred from participating in government tenders.
• Companies must have the necessary certifications related to the products being offered.

Technical Requirements

Bidders are expected to supply:

• Ultralow Frequency (Infrasound Generator) that meets specified technical parameters.
• Thermocouples that are accurate, reliable, and adhere to environmental conditions set by the Department.

Specific technical specifications include:

• Operational Frequency Range
• Calibration details
• Electrical specifications for both devices
• Safety and environmental compliance measures

Financial Requirements

Bidders must submit their financial proposals, ensuring:

• Clear breakdowns of costs associated with each unit.
• Compliance with the budgetary limits indicated by the issuing authority.
• Transparent pricing practices that ensure fair competition.

Document Submission Details

Prospective suppliers must prepare and submit the following documents:

• Technical bid including specifications
• Financial bid in prescribed format
• All compliance certificates and registration documents

Submissions must be compiled in a single readable PDF format, ensuring all required documentation is provided.

Special Provisions

This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups, allowing them to benefit from additional considerations, including:

• Eased compliance standards.
• Preferential treatment during the evaluation process.

Evaluation Process

The evaluation of bids will be conducted in a transparent manner based on the following criteria:

• Technical compliance to specified requirements.
• Financial evaluation of the proposed bids.
• Previous performance of the bidders.

An assessment team will review all submitted documentation thoroughly before making a decision.

Delivery Locations

Successful bidders will be required to deliver the equipment to designated defence research facilities as appropriately directed by the Ministry of Defence. Specific locations will be confirmed upon the awarding of the contract.

Contact Information

For more information regarding this tender, interested parties may refer to the relevant department’s contact points which will be made available upon request.