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Tender Title: Inductively Coupled Plasma Optical Emission Spectroscopic ICP OES Equipment
Tender Reference Number: GEM/2025/B/5828683
Issuing Authority/Department: Department of Defence Research & Development, Ministry of Defence
The Inductively Coupled Plasma Optical Emission Spectroscopic ICP OES Equipment tender is aimed at sourcing one unit of advanced ICP OES equipment essential for analytical operations within defense and research laboratories. This procurement seeks to ensure that the department can carry out various elemental analyses with precision, therefore enhancing research capabilities and operational efficiency.
Scope of Work and Objectives
The successful bidder will be responsible for delivering the ICP OES equipment, which should comply with specified technical requirements as outlined in the provided documentation. The scope of this tender includes not just the provision of equipment but also its installation, commissioning, and thorough training for personnel on effective operation and maintenance. The objective is to equip the laboratories under the defence research umbrella with state-of-the-art technology that upholds high standards of performance.
Eligibility Criteria
To be eligible for participation in this tender, bidders must fulfill specific conditions:
- Bidder must be a registered entity under the Companies Act or equivalent.
- The bidder should hold necessary certifications and OEM authorization as requested in the Additional Terms and Conditions (ATC).
- Proposals from Micro, Small, and Medium Enterprises (MSEs) and Startups will be considered favorably under special provisions available in this tender.
Technical Requirements
The technical specifications for the ICP OES equipment include parameters such as detection limits, spectral range, accuracy rates, and compatibility with existing laboratory standards. All submissions must include a detailed compliance matrix to demonstrate how the offered product meets the required standards.
Financial Requirements
Bidders must provide a comprehensive financial proposal, including pricing for the equipment, installation costs, and warranty provisions. Compliance with the Earnest Money Deposit (EMD) guidelines is mandatory, wherein a specific percentage of the bid value must be deposited along with the bid submission to ensure accountability.
Document Submission Details
Bids should be submitted electronically through the official procurement portal. Required documents include:
- Copy of registration certificates
- OEM authorization certificate
- Any exemptions related to experience or turnover must be substantiated with valid documentation.
Further guidance on document formats can be found in the linked documents in the official bid documentation.
Special Provisions
This tender encourages participation from MSEs and Startups, providing them with certain benefits such as exemption from bid security and consideration during the evaluation process.
Evaluation Process
The evaluation of bids will be conducted based on total value-wise assessment, ensuring that bids are checked not only for technical compliance but also for their financial viability. The highest priced bid (H1) elimination rule will apply, emphasizing the importance of value for money without compromising on quality.
Delivery Locations
The successful bidder will be required to deliver the ICP OES equipment to specified locations as detailed in the bid documentation. Delivery should be inclusive of installation and commissioning, followed by a requisite inspection from the designated empanelled agency, DRDO.
Contact Information
For further clarifications, bidders are encouraged to review the main document linked below or consult the reference documents for additional technical details and instructions.
Download Main Tender Document
Specification Document
Buyer ATC Document
List of Categories Where Trials Are Allowed
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
To participate in this tender, bidders must meet specified eligibility requirements such as being a registered entity under the Companies Act, holding necessary certifications including OEM authorization, and providing supporting documents if they seek exemption from experience or turnover criteria. Additionally, participation from Micro, Small, and Medium Enterprises (MSEs) and Startups is encouraged.
Bidders must provide a range of required certificates, including a valid OEM authorization certificate and any relevant industry certifications that demonstrate compliance with the technical specifications outlined in the tender documents. Supporting documents must be submitted if exemption from experience or turnover criteria is requested.
Potential bidders should navigate to the official procurement portal to complete the registration process. Registration is mandatory and requires submission of business identification documents, tax registrations, and other relevant compliance documents. Detailed instructions can be found in the main tender document.
The payment terms for this tender will typically include milestone-based payments, which are contingent on successful delivery, installation, and acceptance testing of the equipment. Specific details will be outlined in the final tender agreement, and bidders are encouraged to include their payment suggestions in their proposals.
Benefits for MSEs and Startups include exemptions from certain eligibility criteria, competitive pricing, and preferential consideration during the evaluation process. These provisions aim to encourage participation from smaller enterprises and facilitate their accessibility in government procurement processes. Compliance with ‘Make in India’ policies will also favor local suppliers.
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