Tender Title: Integrated PPM and Roadmapping Tool for Projects Under LTDRP

Reference Number: GEM/2025/B/6087604

Issuing Authority

The tender is issued by the Department of Defence Research & Development, under the Ministry of Defence. This authority encompasses various specialized departments aimed at enhancing the capabilities of defense and research projects.

Scope of Work and Objectives

The objective of this tender is to procure an Integrated Project Portfolio Management (PPM) and Roadmapping Tool tailored for projects under the Long-Term Defence Research Programme (LTDRP). The chosen solution will need to facilitate comprehensive project tracking, resource allocation, and scheduling to ensure improved execution of defense-related initiatives.

The scope includes:

• Development of a robust tool that integrates various project management functionalities.
• Customized features to cater to specific needs under the LTDRP.
• Ensuring the tool supports effective decision-making through real-time data and analytics.

Eligibility Criteria

To be eligible for participation in this tender, bidders must meet the following criteria:

• Must be a registered entity with local compliance.
• Demonstrate experience in providing similar tools to defense or other governmental projects.
• Proof of financial stability and the ability to undertake such projects effectively.

Technical Requirements

Bidders should ensure their proposed solutions meet the following technical specifications:

• Compatibility with existing defense architecture and infrastructure.
• Ability to integrate with current software used in project management.
• Provision of user-friendly interfaces and extensive training materials for end-users.

Financial Requirements

Participants in this tender should be prepared to disclose their financial capabilities and readiness, which includes:

• Submission of their latest financial statements.
• Proof of capital adequacy and the capability to support the project financially.

Document Submission Details

All documents must be submitted electronically through the designated portal. Bidders must ensure their proposals, including technical and financial documents, adhere to the established formats required by the issuing authority.

Special Provisions

The tender offers benefits for Micro, Small, and Medium Enterprises (MSEs) and startups, which are encouraged to participate. These benefits may include relaxation in certain eligibility clauses, and financial incentives specific to MSEs.

Evaluation Process

Proposals will be evaluated based on technical competence as well as financial viability. The evaluation matrix will consider:

• Compliance with technical specifications.
• Overall functionality and user experience of the proposed tool.
• Comparison of pricing against budget constraints.

Delivery Locations

The deliverables will primarily be utilized at various facilities connected to the LTDRP. Specific locations may include defense establishments and research and development centers.

Contact Information

For any clarification regarding this tender, please reach out to the Department of Defence Research & Development. Further details will be provided on their official communication channels as necessary to ensure transparency and clear communication.

This comprehensive overview aims to guide interested bidders effectively as they prepare their submissions for this vital tender, ensuring all aspects of compliance and capability are aptly addressed.