Department of Defence Research & Development Tender by Office Of Dg R & D (r & M) (GEM/2025/B/6139166)

Tender Title: Supply of Office Furniture

Reference Number: GEM/2025/B/6139166

The Department of Defence Research & Development, under the Ministry of Defence, invites qualified vendors to submit bids for the Supply of Office Furniture. This tender encompasses the provision of various office furniture items, including Executive Tables, Computer Tables, Office Chairs, Metal Shelving Racks, and Classroom Stools, tailored to meet institutional standards and requirements.

Scope of Work and Objectives

The primary objective is to supply a total of 347 units of office furniture categorized as follows:

• Executive Tables (V3): Designed for high-level office use.
• Computer Tables (V2): Suitable ergonomic designs for contemporary office environments.
• Office Chairs (V3): Comfort-oriented chairs designed for prolonged use.
• Metal Shelving Racks: Adjustable type options that conform to IS 1883 (V2) and IS 3312 (V3) standards.
• Classroom Stools: Simple yet functional stools designed for educational environments.

Bidders must ensure all supplied items adhere to the specified quality standards and regulatory compliance.

Eligibility Criteria

To be eligible for this tender, bidders must meet the following criteria:

• Be a registered legal entity with valid documentation.
• Have previous experience in supplying office furniture or similar products.
• Compliance with all local laws and regulations applicable to the goods being tendered.

Technical Requirements

All furniture items must conform to the detailed specifications outlined in the tender documents including, but not limited to:

• Compliance with Indian Standards (IS).
• Durable materials and finishes for longevity and use in a professional environment.
• Customizable options may be acceptable if they meet the fundamental requirements.

Financial Requirements

Bidders are expected to provide a competitive pricing structure. A Performance Security in the form of a Bank Guarantee or equivalent document must be submitted to ensure the fulfillment of contract obligations. Additionally, all financial documents need to be clearly laid out in the bid submission.

Document Submission Details

Bids must be submitted in the prescribed format, ensuring that all required documents are included. Incomplete submissions may result in disqualification. Vendors are encouraged to utilize electronic submission methods where applicable.

Special Provisions

This tender process encourages participation from Micro, Small, and Medium Enterprises (MSEs) and start-ups, providing them with necessary advantages as part of the government's initiatives to promote local businesses.

Evaluation Process

Submissions will be evaluated based on compliance with technical specifications and price competitiveness. The evaluation will assign weightage to both qualitative factors (quality and reliability) and quantitative aspects (cost and delivery timelines).

Delivery Locations

Items may need to be delivered to multiple locations as specified in the final contract documentation.

Contact Information

Further inquiries can be directed to the appropriate department within the Ministry of Defence, details of which will be made available upon accessing the tender documentation.