Department of Earth Sciences Tender by National Institute Of Ocean Technology (niot) (GEM/2025/B/6160638)

Tender Title: Supply and Installation of Planned Maintenance System for NIOT Research Ships

Tender Reference Number: GEM/2025/B/6160638
Issuing Authority: Department of Earth Sciences, Ministry of Earth Sciences

Scope of Work and Objectives

The tender focuses on the supply and installation of a Planned Maintenance System (PMS) for two research vessels under the purview of the National Institute of Ocean Technology (NIOT). The primary objectives are to enhance maintenance protocols, improve operational efficiencies, and ensure the longevity of the research vessels, including Sagar Tara and Anveshika Manjusha Nidhi. The work includes supplying various components, setting up the system, and providing ongoing support and training as required.

Eligibility Criteria

To qualify for this tender, bidders must meet specific eligibility criteria outlined by the authority. These include:

• Being a registered entity capable of performing the required services.
• Proven experience in providing similar maintenance systems in marine or research environments.
• Compliance with all legal and regulatory requirements pertaining to installations of this nature.

Technical Requirements

Bidders must demonstrate capability to supply a comprehensive Planned Maintenance System that adheres to the following technical standards:

• Integration with existing systems on NIOT vessels.
• User-friendly interface for maintenance logs and reporting.
• Real-time monitoring capabilities and alert systems.
• Inclusion of training modules for crew and maintenance staff.

Financial Requirements

Bidders are required to provide a financial proposal that includes a detailed breakdown of costs associated with:

• Supply and installation of the PMS.
• Annual Maintenance Contract (AMC) for three years post-installation.
• Training charges for on-site staff.

The proposal must also include the Earnest Money Deposit (EMD) details, which should be in accordance with the instructions provided in the tender documents.

Document Submission Details

All submissions must be made electronically in accordance with the guidelines set forth in the tender documentation. Submission formats should include:

• Technical proposal documents (PDF format).
• Financial bid documents (Excel format).

Bidders should ensure all documents are complete, as incomplete submissions will be rejected.

Special Provisions

The tender supports Micro, Small, and Medium Enterprises (MSEs) by providing benefits such as price preference and reduced submission requirements. Startups are encouraged, with provisions in place to ensure equal opportunity.

Evaluation Process

The evaluation of bids will involve a two-stage approach focusing first on technical compliance and then on the financial proposal. Bidders must achieve a minimum score in the technical evaluation to be considered for the financial assessment.

Delivery Locations

Supplies are to be delivered to the relevant NIOT research vessels docked at designated locations within the country, as specified in the tender.

Contact Information

For any queries or clarifications, interested bidders are advised to reach out to the designated contacts mentioned in the official tender notification.