Department of Defence Research & Development Tender by Office Of Dg (ace) (GEM/2025/B/6161586)
Repair, Maintenance, and Installation of Plant/ Systems/Equipments (Version 2) - Office Space; Comp
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Tender Title: Comprehensive AMC for PC Based Bump Test Machine (Payload 1000 Kg)
Issuing Authority
The issuing authority for this tender is the Department of Defence Research & Development, which operates under the Ministry of Defence.
Scope of Work and Objectives
The objective of this tender is to procure comprehensive Annual Maintenance Contract (AMC) services for a PC Based Bump Test Machine with a payload capacity of 1000 Kg. The scope of work includes the repair, maintenance, and installation of the plant/systems/equipment, ensuring optimal performance and reliability over the contract period of three years. Contractors will be expected to provide timely technical support, preventive maintenance, and attend to corrective actions as necessary to maintain high operational standards.
Eligibility Criteria
To qualify for participation, bidders must meet the following eligibility criteria:
- Registration as a legal entity with valid documentation.
- Relevant experience in providing similar maintenance services.
- Compliance with all regulatory and statutory requirements.
Technical Requirements
Bidders must demonstrate adherence to specific technical requirements, including:
- Availability of qualified personnel with adequate training in equipment maintenance.
- Technical expertise in the mechanics and electronics of bump test machinery.
- The capacity to supply necessary spare parts and support services immediately when required.
Financial Requirements
Proposals must include clear financial documents that showcase:
- Demonstrated fiscal stability and capacity to undertake the project.
- Any pertinent financial records or profit-loss statements from the last three financial years.
Document Submission Details
Bidders are required to submit their proposals electronically through the specified portal in accordance with the provided guidelines. All submission documents must be properly formatted and should include technical and financial bids alongside company credentials. Non-compliance with submission formats may lead to rejection.
Special Provisions
Micro, Small, and Medium Enterprises (MSEs) and startups will benefit from specific provisions aimed at supporting their participation in this tender process, including relaxed eligibility criteria and potential financial incentives.
Evaluation Process
The evaluation of submissions will be methodical, noting the following:
- The technical proficiency of the bids will be assessed.
- Financial bids will later be considered after shortlisting technically strong proposals.
- It is essential that proposals reflect the best value for money.
Delivery Locations
Services will primarily be executed at designated locations specified by the Department of Defence Research & Development. Contractors must ensure accessibility and readiness to deploy their services promptly.
Contact Information
For queries, please direct communications to the Department of Defence Research & Development using the contact details found on the issuing authority's website.
Additional Information
All bidders are encouraged to review the tender documentation thoroughly. A complete understanding of compliance requirements and quality standards set forth is essential for proposal acceptance.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Experience Criteria
- Certificate (Requested in ATC)
- OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with valid licensing, having prior experience in the repair and maintenance of similar equipment, and complying with all local regulations. It’s essential to confirm that you meet these stipulations prior to submission.
The registration process necessitates completing the application form available on the designated portal, attaching relevant documentation such as business registration papers, financial statements, and certificates indicating past experience. Ensure that all documents are in accepted formats, which are typically specified in the tender guidelines.
Performance security varies but usually includes financial guarantees ranging from 5% to 10% of the total contract value. This ensures that the contractor can fulfill their obligations, promoting compliance with the contract terms throughout the AMC period.
Yes, the tender includes specific benefits for Micro, Small, and Medium Enterprises, which may involve simplified eligibility criteria, financial grants, or preferential treatment in the evaluation process. These provisions aim to foster greater competition and inclusion within the tendering ecosystem.
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