Tender Timeline
Tender Title: PROCUREMENT OF TONERS AND CARTRIDGES
Reference Number: GEM/2025/B/6128110
The Department of Electronics and Information Technology, under the Ministry of Electronics and Information Technology, has issued a tender for the procurement of toners and cartridges aimed at enhancing operational efficiency in various electronic setups across its functions. This tender invites qualified suppliers to submit their proposals for the supply and delivery of specific toner cartridges for black and white printers, as well as multi-color cartridges for HP Color Laserjet Pro MFPM479fdw printers.
Scope of Work and Objectives
The primary objective of this tender is to procure a total of 37 toner cartridges, which will include black, cyan, magenta, and yellow cartridges specifically designed for the listed printers. The tender aims to ensure that the department maintains a consistent supply of printing materials to facilitate uninterrupted administrative operations.
Eligibility Criteria
To participate in this tender, bidders must meet the following eligibility requirements:
- Be a registered legal entity capable of performance under the scope of the tender.
- Possess a valid GST registration and appropriate licenses for the distribution of toner cartridges.
- Demonstrate previous experience in supplying similar products to government or reputed entities.
Technical Requirements
Bidders are required to provide detailed specifications and quality assurance documentation to confirm that the cartridges meet the necessary technical specifications and quality standards. All cartridges must be compatible with the stated printers and be brand new or OEM certified.
Financial Requirements
Bidders must submit a clear breakdown of their pricing as part of their proposal. The pricing should reflect a competitive rate while ensuring that it aligns with the price evaluation considerations established by the tendering authority. Additionally, compliance with any necessary performance security requirements as outlined in the tender must be adhered to.
Document Submission Details
Proposals must be submitted electronically through the specified procurement platform. Required documents include:
- Completed bid proposal
- Company registration documents
- GST registration
- Technical compliance certificates
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and provides benefits designed to empower startups, while also ensuring compliance with National policies aimed at promoting local content and procurement practices.
Evaluation Process
Bids will be evaluated based on a quantitative scoring mechanism that will assess both the technical and financial proposals. Factors such as product quality, compliance with specifications, and the overall cost-effectiveness of the proposal will play a crucial role in the decision-making process.
Delivery Locations
The successful bidder will be responsible for delivering the cartridges directly to the locations specified by the Department of Electronics and Information Technology within the established timelines.
Contact Information
For further inquiries or clarification related to this tender, bidders are encouraged to reach out to the contact details provided in the tender documentation on the procurement platform.
By adhering to these guidelines and requirements, bidders will contribute to a streamlined procurement process aimed at enhancing the operational capabilities of the Department of Electronics and Information Technology.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The qualification requirements include being a registered entity in accordance with legal mandates, possessing a valid GST registration, and having prior experience in supplying similar products. Participation is open to all entities that fulfill these criteria, thus ensuring a fair competition.
Bidders must submit several required certificates including the company’s registration certificate, GST registration, and any relevant technical compliance certificates that demonstrate the compatibility of the proposed toner cartridges with specified printers. This documentation helps establish credibility and adherence to industry standards.
The registration process involves signing up on the designated procurement platform that hosts the tender. Once registered, entities can access tender details, submit proposals, and upload necessary documents. Detailed instructions for registration will be available on the procurement portal.
Accepted document formats for submissions typically include PDF, DOC, or XLS for proposals and certificates. Bidders should ensure that their documents are clearly labeled and conform to the formats specified in the tender documentation to avoid disqualification.
Payment terms usually require a detailed breakdown in the financial proposal. Payments are generally processed post-delivery of cartridges per the agreed specifications and acceptance criteria. Performance security requirements may also dictate aspects of the financial transactions, ensuring compliance with tender norms.
By addressing these numerous FAQs, we are fostering a clearer understanding of the tendering process and how prospective bidders can prepare for successful participation.
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