COAL INDIA LIMITED Tender by Mahanadi Coalfields Limited (GEM/2025/B/6146151)
Tonner Cartridge For Hp Printer
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Tender Title: Tonner Cartridge For Hp Printer
Tender Reference Number: GEM/2025/B/6146151
Issuing Authority: COAL INDIA LIMITED
Department: Ministry of Coal
Scope of Work and Objectives
The purpose of this tender is to invite bids for the supply of Tonner Cartridges for HP Printers. The successful bidder will provide a total quantity of 50 cartridges ensuring adherence to the highest quality standards. The objective is to fulfill the printing needs of the Ministry of Coal with reliable and efficient cartridge supplies that minimize operational downtime.
Eligibility Criteria
To qualify for this tender, bidders must be a registered entity recognized by the relevant governmental bodies. Interested parties should demonstrate their capability to supply the required items and adhere to the strict specifications outlined in the tender documents.
Technical Requirements
Bidders must provide cartridges that meet the technical specifications required for HP printers, ensuring high-quality printing and compatibility with various models. The technical aspects will involve verification of performance metrics and adherence to established quality standards.
Financial Requirements
Bidders must demonstrate financial capability to support large-scale transactions, including providing an Earnest Money Deposit (EMD) as specified in the tender documents. Additional financial assessments may include annual turnover and financial health to ensure sustainability of supply.
Document Submission Details
All required documentation must be submitted electronically through the Gem portal. This includes the completed bid form, proof of registration, financial statements, and any required certifications. Proper adherence to the submission guidelines will ensure elimination of discrepancies during processing.
Special Provisions
Micro, Small, and Medium Enterprises (MSEs) are encouraged to participate in this tender as there may be specific benefits available for qualifying entities. This includes relaxed norms for eligibility and evaluation, aligning with the governmental initiative to promote local businesses.
Evaluation Process
Bids will undergo a structured evaluation based on technical compliance first, followed by financial feasibility. The selection process will ensure that only those submissions that meet both the quality and cost-effectiveness criteria are considered for award.
Delivery Locations
The cartridges will need to be delivered to designated locations as specified by the issuing authority. Bidders must provide a clear and articulate plan for logistics that ensures timely delivery.
Contact Information
For any queries related to this tender, interested bidders can reach out through the official channels established by COAL INDIA LIMITED. It is essential to direct questions appropriately to ensure effective communication.
By participating in this tender, bidders are expected to uphold ethical standards and integrity throughout the submission and evaluation process, contributing to transparent procurement practices within the Ministry of Coal.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity recognized by the governmental authorities. Bidders must demonstrate their capability to deliver Tonner Cartridges for HP Printers and comply with the technical specifications set forth in the tender documents. This includes proving a track record of reliability in similar supply contracts. Documentation may include business registration certificates and any necessary licenses.
Bidders need to provide relevant certificates that affirm their registration and compliance with industry standards. This includes proof of registration with the applicable authorities, any necessary quality certification like ISO, and financial health statements to ensure a sustainable supply chain for the tendered items.
To participate, bidders must be registered on the Gem portal. This includes filling out all necessary details, submitting required documents, and obtaining a registration code if applicable. It is imperative that bidders follow the registration procedures precisely to avoid disqualification during the evaluation and submission phase.
Bidders must submit their documents in the formats prescribed in the tender guidelines. Typically, accepted formats include PDF, DOCX, and XLSX. Clear instructions will be provided in the tender document about acceptable formats and any file size restrictions to facilitate a smooth submission process.
This tender explicitly encourages participation from Micro, Small, and Medium Enterprises (MSEs), offering them a competitive advantage through relaxed eligibility criteria and evaluation metrics. MSEs can leverage these provisions to foster growth within the governmental procurement landscape, aligning with the ‘Make in India’ initiative.
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