Tender Title: Reconciliation Automation Tool
Reference Number: GEM/2025/B/6156066
Issuing Authority/Department: Ministry of Electronics and Information Technology, Department of Electronics and Information Technology
The Ministry of Electronics and Information Technology invites bids for the procurement of a Reconciliation Automation Tool aimed at enhancing the efficiency and effectiveness of financial reconciliations across various electronic platforms. This innovative tool is expected to consolidate reconciliations, automate transaction matching, and provide reporting capabilities to streamline processes within governmental and associated institutions.
Scope of Work and Objectives
The primary objective of this tender is to acquire a comprehensive Reconciliation Automation Tool that will serve the following purposes:
- Automate and accelerate the reconciliation of financial transactions.
- Enhance accuracy and reduce potential discrepancies in financial reporting.
- Provide users with analytical tools to generate reports and visual insights.
- Facilitate easy integration with current financial systems and databases within the Ministry and other associated departments.
Bidders must present a detailed plan on how they intend to achieve these objectives, including any proprietary technologies or methodologies proposed for use.
Eligibility Criteria
To qualify for participation in this tender, bidders must meet the following eligibility requirements:
- Must be a registered entity in compliance with applicable laws and regulations.
- Possess relevant experience in providing similar tools or solutions, demonstrated through case studies or references.
- Meet any additional criteria prescribed by the Ministry concerning technical and operational capabilities.
Technical Requirements
The tool should fulfill specific technical requirements, including but not limited to:
- User-friendly interface and user experience design.
- Capacity to handle large datasets while ensuring speed and efficiency.
- Robust security protocols to protect sensitive financial data.
- Compatibility with multiple platforms and scalable architecture.
Financial Requirements
Bidders are required to submit a detailed financial proposal, including pricing models, comprehensive cost estimates for implementation, and maintenance plans. Furthermore, any costs associated with ongoing updates and support services should be clearly outlined.
Document Submission Details
Interested bidders must submit all required documentation, including technical proposals and financial bids, by following the guidelines laid out in the tender documents. Submission should occur electronically through the designated portal, ensuring that all files are correctly formatted as required.
Special Provisions
The tender supports provisions for Micro, Small, and Medium Enterprises (MSEs). Therefore, qualifying MSEs may benefit from preferential treatment concerning pricing evaluation and additional support during the bidding process.
Evaluation Process
Bids will be evaluated based on several criteria, primarily focusing on:
- Technical viability and adherence to specifications.
- Cost-effectiveness of the proposed financial model.
- Experience and reputation of the bidder in delivering similar solutions.
Delivery Locations
The Reconciliation Automation Tool will be implemented primarily within offices operated by the Ministry of Electronics and Information Technology and its associated departments across various locations.
Contact Information
For any clarifications or inquiries related to this tender, bidders can reach out to the appropriate channels outlined in the official tender documentation.
This Reconciliation Automation Tool procurement aims to enhance the operational capabilities of the Ministry's financial management processes, fostering efficiency, transparency, and improved financial governance.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, having prior experience in similar project delivery, and meeting any additional specifications as set forth in the tender documents. Bidders must demonstrate their operational abilities and provide references or case studies from comparable projects completed in the past.
Bidders are typically required to submit several certificates including, but not limited to, business registration, GST registration, and any compliance certificates relevant to software development and data security standards. Additionally, any sector-specific certifications which validate expertise in financial tools may enhance a bid’s competitiveness.
You can register for the tender by visiting the official e-procurement platform where the tender is listed. Complete the registration process by filling out the necessary forms and submitting all required documentation, ensuring compliance with the prescribed formats.
Payment terms typically involve a pre-defined schedule based on milestones or project phases. Bidders should outline their proposed payment structure in the financial proposal, clearly stating conditions for deliverables and completion in alignment with the project’s progress.
Micro, Small, and Medium Enterprises (MSEs) participating in the tender may receive benefits such as price preference, support during the bidding process, and preferential evaluation of their proposals. This is part of the government’s initiative to strengthen local businesses and encourage greater participation from the MSE sector in public procurement.
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