Tender Title: Annual Maintenance Contract for Online Analyzers
Reference Number: 2d598d4fd
Issuing Authority/Department: Department of Fertilizers, Ministry of Chemicals and Fertilizers
The Annual Maintenance Contract for Online Analyzers seeks to engage a competent service provider to ensure the optimal performance of online analyzers used within various operational settings. This contract is vital to maintain operational efficiency, minimize downtimes, and uphold quality standards for ongoing analytical processes.
Scope of Work and Objectives
The primary objective of this tender is to procure comprehensive maintenance services for online analyzers. Successful bidders will be responsible for:
- Regular inspection and preventive maintenance to avert potential issues.
- Providing prompt repair services to minimize any disruption.
- Ensuring technical support to end-users.
- Documentation and reporting of maintenance activities.
The successful completion of this contract aims to enhance reliability and improve the longevity of the analytical equipment.
Eligibility Criteria
Eligible bidders must meet the following specific criteria to qualify for participation:
- Be a registered entity (individuals and organizations) capable of providing the requested services.
- Have prior experience in similar maintenance contracts involving analytical instrumentation.
- Demonstrated financial capability to support the execution of the contract effectively.
Technical Requirements
Bidders should ensure compliance with the following technical specifications:
- Capability to service multiple brands and models of online analyzers.
- Availability of qualified personnel trained in analyzer maintenance.
- Provision of tools and equipment necessary for maintenance and repair tasks.
Financial Requirements
Bidders must present a pricing structure that outlines:
- All associated costs for maintenance services.
- Clear payment terms, including payment milestones and expected timelines.
- Details of any Earnest Money Deposit (EMD) required for participation in the tender.
Document Submission Details
Interested bidders are required to submit the following documents:
- Completed bid forms.
- Proof of eligibility (e.g., certificates, registration).
- Technical and financial proposals as per submission guidelines.
Bids must be submitted electronically to ensure a streamlined evaluation process.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups. Bidders qualifying under these categories may benefit from favorable evaluation criteria. The tender may also adhere to the 'Make in India' policies, reflecting a commitment to supporting local industries.
Evaluation Process
The evaluation of bids will follow a structured process which includes:
- Preliminary eligibility assessment.
- Detailed examination of technical proposals.
- Financial proposal review to ensure competitiveness.
Bidders will be notified of the outcomes following the completion of the evaluation process.
Delivery Locations
The services will be provided at locations designated by the Department of Fertilizers, where the online analyzers are deployed. Bidders should confirm their capacity for logistics and support to these locations in their proposals.
Contact Information
For further inquiries or clarification regarding the tender, interested parties may refer to the official contact channels provided on the respective tender platform. Ensure all communications reflect the professionalism expected as part of the tendering process.
By maintaining a focus on operational efficiency, compliance with quality standards, and a capacity for technical and logistical support, this Annual Maintenance Contract for Online Analyzers aims to provide a structured pathway for bidders to achieve successful partnerships with the Department of Fertilizers.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
9 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, capable of providing the required maintenance services. Bidders should have experience with similar contracts and demonstrate financial stability to ensure successful bid execution. Additionally, certifications confirming technical competency in servicing analytical equipment are essential.
Bidders are required to present various certificates confirming their legal registration, tax compliance, and specific training or qualifications for handling online analyzers. Such documentation supports eligibility and enhances the credibility of the bidder within the tender evaluation framework.
The registration process involves creating an account on the designated tendering platform. Bidder registration necessitates the submission of basic organizational details, including legal entity certificates. It is essential to ensure all required fields are accurately filled to facilitate smooth access to tender submissions.
Bidders must comply with outlined quality standards, ensuring they meet technical specifications and service deliverables set forth in the tender documentation. Adherence to local procurement rules, especially for MSEs and startups, is also a crucial aspect of compliance in this tender process.
The payment terms will be structured around agreed deliverables, including milestones tied to maintenance checks and repair services. Bidders should provide a clear breakdown of costs within their proposals, ensuring alignment with the department’s budgetary constraints and payment policies.
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