Department of Fertilizers Tender by Joint Venture Of Cil, Ntpc, Iocl, Fcil & Hfcl (GEM/2025/B/6139190)
Spare for Actuator as per Specification Document 1,Spare for Actuator as per Specification Document
Tender Timeline
Tender Title and Reference Number
The tender for Spare for Actuator is issued under the reference number GEM/2025/B/6139190.
Issuing Authority/Department
This tender is released by the Department of Fertilizers, which operates under the Ministry of Chemicals and Fertilizers.
Scope of Work and Objectives
The primary objective of this tender is to procure specific spare parts for actuators as per the detailed specification documents provided. The parts will serve to enhance the operational efficiency of fertilizer production machinery, ensuring that manufacturing processes remain uninterrupted. The total quantity required is 14 units across various spare specifications detailed in the accompanying documents.
Eligibility Criteria
Potential bidders must meet specific eligibility criteria to qualify for participation in this tender. These include being a registered entity under the appropriate jurisdiction, having prior experience in supplying similar spare parts, and fulfilling any financial solvency requirements as stated in relevant regulatory frameworks. Bidders are encouraged to thoroughly review these criteria as outlined in the tender documents.
Technical Requirements
All bidders must comply with the technical specifications outlined in the tender documents concerning quality, dimensions, and functionality of the actuator spares. Consistency with industry standards is paramount, and bidders must provide certifications to validate compliance with specified quality standards.
Financial Requirements
Bidders must demonstrate their financial capability to undertake the project. This includes evidence of past financial performance and the ability to handle large orders of spare parts. Additionally, bidders will be required to submit a Performance Security as part of the financial bid proposal.
Document Submission Details
All documentation pertaining to the tender must be submitted electronically through the designated platform. Bidders should ensure that all required documents are provided in the specified format, adhering to the submission guidelines. Incomplete submissions may lead to disqualification from the bidding process.
Special Provisions
The tender offers provisions for Micro, Small, and Medium Enterprises (MSEs) and startups to encourage participation from smaller businesses. These provisions may include relaxed eligibility criteria and additional points in the evaluation process for qualifying entities.
Evaluation Process
Bidders will be evaluated based on their compliance with the tender specifications, pricing structure, and the overall quality of the offered spare parts. The evaluation process involves careful assessment against predefined criteria, ensuring that the best bidder is selected based on quality and competitiveness.
Delivery Locations
The delivery of all tendered items will be required at predetermined delivery locations specified in the official correspondence from the issuing authority. Bidders are expected to account for logistics in their proposal submissions.
Contact Information
For further inquiries regarding this tender, potential bidders are advised to use the official communication channels provided in the tender documents. It is important to refrain from using unofficial channels to ensure that all communication is documented and accurately addressed.
In summary, the Spare for Actuator tender presents a significant opportunity for suppliers specializing in actuator spare parts. By addressing the stated requirements thoroughly, bidders can enhance their chances of successful participation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with relevant licenses. Bidders should also have prior experience in supplying similar products and must demonstrate financial stability by providing past financial statements. Familiarity with the Department of Fertilizers’ specifications and standards is beneficial. Adherence to these criteria is crucial for ensuring a compliant bid submission.
Bidders are required to submit various certificates that validate their compliance with the technical specifications outlined in the tender documents. These may include quality assurance certifications (like ISO), or specific industry-recognized certifications that ensure the offered products meet acceptable standards. Additional documentation may be requested to substantiate claims made in the bid.
The submission process requires bidders to compile all necessary documents electronically and submit them via the designated platform specified in the tender guidelines. It is important to ensure that the documents are complete and submitted in the requested formats, whether PDF, Word documents, or other specified file types. Late submissions will not be entertained and may lead to disqualification.
Bidders must provide an Earnest Money Deposit (EMD) as part of their submission, showcasing their commitment to the bidding process. Additionally, a Performance Security may be required post-award to ensure the successful execution of the contract terms. Specific amounts and forms for performance security will be outlined in the tender documents.
The evaluation process focuses on several factors, including price competitiveness, compliance with technical specifications, and overall quality offered. The evaluation criteria also reward MSEs and startups with potential advantages in scoring. The final decision will be communicated promptly to all bidders, highlighting the thoroughness of the evaluation process to maintain transparency.
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