Tender Title: Physical Verification of Bulk Materials, Stores, Spares, and Movable Assets
Tender Reference Number: GEM/2025/B/6166056
Issuing Authority: Department of Fertilizers, Ministry of Chemicals and Fertilizers

This tender seeks a qualified vendor to provide physical verification services for bulk materials, stores, spares, and movable assets within the Department of Fertilizers for the fiscal year 2025-2026. The aim of the project is to ensure accurate inventory management and control of assets, promoting operational efficiency across the department.

Scope of Work and Objectives

The primary objective is to carry out a comprehensive physical verification of specified bulk materials and assets. The services will include but are not limited to:

• Detailed inspection and assessment of inventory.
• Verification of quantities and quality of materials.
• Reporting discrepancies and maintaining accurate documentation of findings.
• Recommendations for improvements based on the assessment.

Eligibility Criteria

To be considered for this tender, bidders must meet the following eligibility requirements:

• Must be a registered entity in accordance with the relevant laws.
• Past experience in providing similar services to government or large organizations.
• Should possess the necessary manpower and resources to carry out the verification process effectively.

Technical Requirements

Bidders are required to demonstrate a sound understanding of inventory verification techniques. This should include:

• Utilization of advanced verification tools and technologies.
• Comprehensive methodology for verifying and documenting inventories.
• Ability to comply with safety and quality standards outlined by the Ministry.

Financial Requirements

Participants must provide financial documentation including:

• Recent balance sheets and income statements.
• Evidence of financial stability to execute the contract.
• Submitted proposals should include a detailed breakdown of costs associated with the verification services.

Document Submission Details

Bids must be submitted electronically through the online portal, ensuring all required documents are provided. Any deviations in document format may lead to disqualification. It is essential to ensure compliance with the requested documentation standards.

Special Provisions

This tender may include special provisions benefiting Micro, Small, and Medium Enterprises (MSEs) and Startups, enhancing their participation in government contracts.

Evaluation Process

Submissions will undergo a rigorous evaluation process based on criteria including:

• Compliance with eligibility requirements.
• Quality and thoroughness of the proposed methodology.
• Financial proposal competitiveness.
• Relevant past experience.

Delivery Locations

The physical verification services will be conducted at multiple locations as identified by the Department of Fertilizers across the country.

Contact Information

For further assistance regarding this tender, interested bidders may refer to the official communication channels as detailed on the official tendering platform.

This tender represents a crucial opportunity for entities specializing in inventory verification services to engage with a key government department, thereby contributing to the effective management of national resources.