Tender Title: Physical Stock Verification of Production-Related Items

Reference Number: GEM/2025/B/6167499

The Department of Defence Production, under the Ministry of Defence, invites bids for the Physical Stock Verification of Production-Related Items as part of the custom bid services for the year 2025-26. This tender aims to obtain a detailed and accurate stock verification report for production-related items to ensure accountability and to improve inventory management.

Scope of Work and Objectives

The primary objective of this tender is to conduct a comprehensive physical verification of production-related items, which entails the following scope:

• Verification of stock quantities, conditions, and locations.
• Identification of discrepancies between physical stock and recorded inventory.
• Assessment of stock obsolescence and proposed measures for inventory optimization.
• Provision of a detailed report highlighting findings, recommendations, and corrective action plans.

Eligibility Criteria

To be eligible for participation, bidders must demonstrate compliance with the following criteria:

• Registration as a legal entity in accordance with applicable laws.
• Experience in handling stock verification projects, preferably within the defense sector.
• Capable of providing qualified personnel for the project.
• Financial stability to sustain project demands.

Technical Requirements

The successful bidder must meet the following technical requirements:

• Provision of skilled personnel with experience in physical stock verification.
• Ability to utilize advanced inventory management software and tools.
• Compliance with industry best practices for stock verification.
• Implementation of quality control measures to ensure data accuracy during verification.

Financial Requirements

Bidders must be prepared to submit:

• Proof of financial capability to undertake the project.
• A detailed pricing proposal including breakdowns for verification services.
• Any necessary documentation for transparency and accountability.

Document Submission Details

Bids must be submitted electronically in the required formats to the specified submission portal. It is essential to ensure that all required documents are included as part of the submission to avoid disqualification.

Special Provisions

This tender recognizes the benefits for Micro, Small, and Medium Enterprises (MSEs) and provisions set for startups. These include support measures and potential exemptions from specific compliance requirements to promote participation from smaller entities.

Evaluation Process

The evaluation process will assess submitted bids based on:

• Compliance with eligibility and technical criteria.
• Clarity and feasibility of the proposal.
• Cost-effectiveness and adherence to budgetary guidelines.
• Experience and qualifications of the bidding team.

Delivery Locations

The physical verification operations will primarily take place at various production sites across the country. Bidders must be prepared to accommodate travel and logistics as required.

Contact Information

For further inquiries, bidders may refer to the official contact channels provided in the tender documentation. It is encouraged to reach out for clarification on any aspects of the tender to ensure complete understanding.

The Physical Stock Verification of Production-Related Items tender is a significant opportunity for qualified bidders to contribute to the accuracy and efficiency of defense production inventory management. Interested participants should meticulously review the requirements and prepare their bids to align with the tender specifications.