Department of Financial Services Tender by Uco Bank (GEM/2025/B/6133553)
Hiring of Agency for IT Projects- Milestone basis
Tender Timeline
Tender Title: Hiring of Agency for IT Projects - Milestone Basis
Reference Number: GEM/2025/B/6133553
Issuing Authority/Department: Department of Financial Services, Ministry of Finance
The Hiring of Agency for IT Projects - Milestone Basis aims to engage an agency that will undertake various IT projects within the financial domain, structured on a milestone payment basis. The primary objective of this tender is to enhance the efficiency and effectiveness of IT systems that support governmental operations and public services.
Scope of Work and Objectives
The scope of work encompasses a wide range of IT projects that may include software development, systems integration, maintenance of IT infrastructure, and support services. The engaged agency is expected to deliver these services on a milestone basis, meaning payments will be made as different phases or tasks of the project are successfully completed according to predefined standards and timelines. The overall goal is to improve service delivery while ensuring transparency and accountability in execution.
Eligibility Criteria
To qualify for this tender, bidders must meet specific eligibility criteria, including:
- Registration as an entity under relevant laws.
- Demonstrated experience in managing similar IT projects, preferably within the public sector.
- Possession of all necessary certifications required to operate in this field.
Additional details regarding specific experience and qualifications will be outlined in the complete tender documentation.
Technical Requirements
Bidders are required to have a strong technical capacity that includes:
- Proven expertise in IT project management.
- Familiarity with milestone-based project implementation methodologies.
- Capability to deliver solutions that comply with governmental technology standards.
Financial Requirements
Financial stability is crucial for bidders. They must present:
- Recent financial statements demonstrating their financial health.
- Evidence of adequate funding or liquidity to support the project development phases.
Document Submission Details
Bidders must submit all required documents electronically, in accordance with the submission guidelines. Detailed instructions for submission formats and required documentation will be included in the tender documents.
Special Provisions
This tender may contain provisions favoring Micro, Small, and Medium Enterprises (MSEs) and startups, facilitating their participation in government projects. Specific eligibility criteria or benefits for these entities will be highlighted in the tender document.
Evaluation Process
The evaluation of submissions will be conducted based on defined metrics that emphasize the bidder's experience, technical capabilities, and proposed pricing structure. An assessment committee will review all bids to ensure objectivity in the selection process.
Delivery Locations
All IT solutions or services are expected to be delivered as specified in the individual project descriptions included in the tender. Locations may vary based on project requirements.
Contact Information
Bidders seeking further clarification or information regarding this tender are encouraged to refer to the contact details outlined in the tender documentation.
By responding to this tender, participants contribute to enhancing the IT infrastructure that supports government operations. All interested parties are urged to carefully review the tender documents to fully understand the requirements and avoid disqualification on technicalities.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
7 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Corrigendum Updates
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Frequently Asked Questions
The eligibility requirements include being a registered entity under applicable laws, demonstrating prior experience in managing similar IT projects, and possessing all necessary certifications relevant to the field. Bidders must provide detailed documentation showcasing their capabilities to fulfill the contract requirements.
To participate in this tender for IT projects, bidders must submit all relevant certifications, including but not limited to certifications of incorporation, GST registration, and any industry-specific certifications that verify their capacity to execute IT projects. Ensuring compliance with these standards is crucial for bid acceptance.
The registration process involves submitting an expression of interest along with necessary documentation to verify eligibility. Bidders may need to register on the GEM portal to access the tender and submit proposals. Best practices include preparing documentation in advance to prevent delays during the submission.
All submissions must adhere to the specified document formats outlined in the tender documents. Generally, common formats such as PDF, DOCX, and XLSX are acceptable. Ensuring adherence to these formats is essential for the evaluation committee to easily access and review submitted materials.
The Earnest Money Deposit (EMD) is typically a prerequisite for participation in tenders to ensure serious commitment from bidders. The specific EMD amount will be detailed within the complete tender documentation, along with information on acceptable payment methods and conditions for refund upon contract completion or disqualification reasons.
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