Split Air Conditioner (Ceiling Mount Type), as per IS: 1391 (part 2)
Split Air Conditioner (Ceiling Mount Type), as per IS: 1391 (part 2)
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Tender Title: Split Air Conditioner (Ceiling Mount Type), as per IS: 1391 (part 2)
Tender Reference Number: 1ad6ddfd9
The Department of Financial Services, under the Ministry of Finance, has issued a tender for the procurement of Split Air Conditioners (Ceiling Mount Type), complying with the standard IS: 1391 (part 2). This tender seeks suppliers to deliver a total quantity of 43 units.
Scope of Work and Objectives
The objective of this tender is to acquire high-quality Ceiling Mount Type Split Air Conditioners to ensure efficient climate control within various facilities under the department's jurisdiction. The successful vendor will be responsible for supplying the air conditioning units that meet specified technical requirements, ensuring optimal performance and energy efficiency as detailed in the requisite standards.
Eligibility Criteria
Eligible bidders must be registered entities with a proven track record in manufacturing or supplying similar HVAC systems. They must be compliant with all regulations set forth for environmental standards and possess the necessary certifications to demonstrate their product's quality and safety standards.
Technical Requirements
Bidders are required to meet the following technical specifications:
- Compliance with IS: 1391 (part 2).
- Energy efficiency ratings must adhere to the latest norms established by the Bureau of Energy Efficiency (BEE).
- Provision of relevant product brochures and specifications, highlighting key features and benefits.
Financial Requirements
All bidders must submit a comprehensive financial proposal outlining the pricing per unit, including any applicable taxes and delivery charges. It is essential that the pricing is competitive, given the current market dynamics.
Document Submission Details
Bidders are advised to submit their proposals in a structured format. All documents must be submitted electronically through the designated procurement portal. The submission requires certificates of compliance, financial quotes, and other relevant documentation outlined in the tender announcement.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups. Bidders from these categories may receive certain benefits that enhance their chances during the evaluation process, thereby contributing to the government's initiative to boost small business participation.
Evaluation Process
The evaluation of bids will be conducted based on the following:
- Compliance with technical specifications.
- Financial competitiveness.
- Past performance and reliability in fulfilling similar contracts.
- Capacity to deliver the required quantity within stipulated timeframes.
Delivery Locations
The successful vendor will be required to manage the logistics for the delivery of the air conditioning units to the premises specified by the Department of Financial Services. Detailed delivery points will be provided upon the awarding of the contract.
Contact Information
For any inquiries regarding this tender, participants are encouraged to utilize the official communication channels provided in the tender documentation. Any specific questions regarding specifications, submission formats, or eligibility standards should be directed to the procurement office.
Conclusion
Bidders interested in this tender must ensure they thoroughly understand the requirements and comply with all stipulations as outlined. This procurement process not only emphasizes quality but also aims to support local manufacturers and service providers in contributing to the government's operational efficiency.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered business entity, compliance with local and environmental regulations, and possession of certifications to ensure product safety and quality. Bidders must demonstrate experience in supplying similar HVAC systems, making potential partners reliable in fulfilling the demands of the contract.
Potential bidders are required to provide various certificates, including product compliance documentation, industry-standard certifications, and relevant quality assurance certificates. It is crucial to showcase adherence to IS: 1391 (part 2) standards to ensure eligibility for evaluation.
To participate, bidders must complete the registration process on the designated procurement portal where the tender is listed. This typically involves providing business details, submitting necessary licenses and registration documents, and meeting financial qualifications prior to formal proposal submission.
Submissions must adhere to the specified formats outlined in the tender document. Generally, accepted formats include PDF for documentation and Excel for financial proposals. Ensuring documents are correctly formatted is essential for evaluation.
The evaluation process involves assessing bids based on technical specifications, price competitiveness, and overall reliability. The selection committee will rank eligible bidders and award the contract based on a holistic review of capabilities and compliance with outlined criteria. Notification of the results will follow the conclusion of the evaluation process.
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