Department of Financial Services Tender by Uco Bank (GEM/2025/B/6109004)
Hiring of Agency for IT Projects- Milestone basis
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Tender Title: Hiring of Agency for IT Projects- Milestone basis
Reference Number: GEM/2025/B/6109004
Issuing Authority: Department of Financial Services, Ministry of Finance
The Department of Financial Services under the Ministry of Finance invites bids for the hiring of an agency for IT projects on a milestone basis. This initiative aims to enhance the effectiveness of IT-related projects within the department, facilitating improved service delivery throughout various financial services. The selected agency will be responsible for developing, managing, and implementing various IT solutions that align with governmental objectives and standards.
Scope of Work and Objectives
The scope entails comprehensive IT project management, including planning, execution, monitoring, and closure based on predefined milestones. The agency will need to demonstrate competency in areas such as software development, IT infrastructure management, data analytics, and cybersecurity. Key objectives include:
- Efficient project execution adhering to timelines and budgets.
- Ensurance of compliance with government IT policies.
- Facilitation of digital transformation across services.
Eligibility Criteria
To qualify for participation in the tender, agencies must meet specific eligibility requirements including:
- Registration as a legal entity with relevant incorporation documents.
- Proven experience in handling IT projects of similar scale and complexity.
- Financial stability is necessary including submission of previous financial statements.
Technical Requirements
The proposal must include a detailed understanding of technical specifications relevant to IT project execution. This includes:
- Demonstrable experience in software development methodologies.
- Capability in deploying IT solutions that meet quality standards defined by the department.
- Evidence of compliance with security standards and regulations.
Financial Requirements
Agencies are expected to provide details regarding their financial capability to undertake the project. This includes:
- An Earnest Money Deposit (EMD) as specified in the tender document.
- Submission of financial records demonstrating sufficient liquidity to finance the project milestones.
Document Submission Details
Bidders are required to submit all necessary documentation electronically through the designated portal. The submission must include:
- Technical proposal
- Financial proposal
- Any other required certifications and documents as outlined in the tender.
Special Provisions
Special considerations exist for Micro, Small, and Medium Enterprises (MSEs) and startups, ensuring they receive preferential treatment in the evaluation process. Agencies fulfilling the criteria under these classifications can benefit from expedited evaluations and potentially favorable terms.
Evaluation Process
Proposals will be evaluated based on a comprehensive assessment of technical capabilities, financial viability, and operational effectiveness. A scoring system will be implemented to ensure transparency throughout the selection process. Evaluators will pay particular attention to the sustainability of proposed solutions as well as the capacity of the agency to deliver on promised milestones.
Delivery Locations
The work will primarily be conducted across identified government locations required for project deployment. Agencies must demonstrate readiness to mobilize resources and personnel to these locations as necessary.
Contact Information
For additional details and clarifications, bidders may contact the Department of Financial Services. Specific contact numbers and email addresses will be provided in the tender documentation.
This tender opportunity represents a significant engagement for firms specializing in IT services, intent on supporting governmental digital initiatives. Organizations are encouraged to thoroughly review tender requirements and prepare competitive proposals to secure the project.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
7 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Corrigendum Updates
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Frequently Asked Questions
The eligibility requirements for participating in this tender include being a registered entity, possessing relevant experience in IT project management, and showcasing financial stability via previous financial statements. Agencies must comply with all local laws and regulations, demonstrating their capacity to deliver on the defined project milestones effectively.
The agency must conform to established technical specifications, including experience in various software development methodologies, cyber-security practices, and compliance with quality standards defined by the government. Adequate documentation showcasing previous IT project success will be critical in the evaluation process, ensuring that all deliverables meet or exceed the standards set forth.
Agencies must prepare to submit an Earnest Money Deposit (EMD) along with their proposal. Additionally, providing evidence of financial security that confirms capability to manage the project budget is crucial. Performance security requirements will likely be outlined in the tender document, stipulating necessary financial assurances throughout the project lifespan.
The evaluation and selection process will be conducted using a structured methodology focusing on both technical and financial assessments. Bidders will be scored based on the completeness and quality of their proposals, with special emphasis on milestones and sustainability of the proposed solutions. Notification of results will be communicated to all applicants once evaluations are complete.
The tender provides specific benefits for Micro, Small, and Medium Enterprises (MSEs), including preferential consideration in the evaluation process and potential exemptions from certain requirements. Startups are also encouraged to apply, as the government aims to promote inclusivity and innovation through the ‘Make in India’ initiative, supporting local content and entrepreneurial ventures in the IT sector.
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