Tender Title: Hiring of Agency for IT Projects- Milestone basis
Tender Reference Number: GEM/2025/B/6162604
Issuing Authority: Department of Financial Services, Ministry of Finance
The Hiring of Agency for IT Projects- Milestone basis tender is an initiative by the Department of Financial Services under the Ministry of Finance aimed at engaging a capable agency to carry out various IT projects in a milestone-based approach. This tender seeks to enhance the efficiency and effectiveness of IT-related services through a collaborative partnership with a specialized agency.
Scope of Work and Objectives
The scope of work encompasses the hiring of an agency that can deliver comprehensive IT project management services, spanning analysis, design, implementation, and support. The objectives include:
- Effective execution of IT projects based on clearly defined milestones.
- Ensuring timely delivery of IT solutions that adhere to quality standards.
- Facilitating seamless communication between stakeholders to mitigate risks and align project goals.
Eligibility Criteria
To qualify for this tender, organizations must meet specific eligibility requirements:
- Must be a registered entity under relevant local or national regulations.
- Possess substantial experience in handling IT projects of a similar nature.
- Ability to demonstrate necessary technical skills and capacity to deliver within specified timelines.
Technical Requirements
Organizations will need to provide documentation that proves their capability in handling IT projects, including:
- A portfolio showcasing previous IT project management and delivery.
- Detailed descriptions of the technologies used and the methodologies applied.
Financial Requirements
Bidders must provide a detailed financial proposal that addresses:
- Pricing structure based on deliverables and milestones.
- Any necessary financial documentation that confirms the organization’s stability.
Document Submission Details
Bidders must submit their proposals electronically through the designated platform. A comprehensive list of required documents, including proof of eligibility and technical capacity, should be included in the submission package to avoid disqualification.
Special Provisions
This tender includes provisions that encourage Micro, Small and Medium Enterprises (MSEs) and Startups. Interested organizations meeting the criteria may avail of benefits aimed at fostering growth and participation in government tenders, including easier documentation and lower fees.
Evaluation Process
Bids will be evaluated based on a multi-dimensional framework that assesses:
- Compliance with eligibility criteria.
- Technical proposals showcasing expertise and approach.
- Financial evaluations based on cost-effectiveness and project milestone delivery.
Delivery Locations
Services provided under this contract will primarily target various governmental entities involved in financial services across multiple locations within the jurisdiction.
Contact Information
For queries regarding this tender, participants may refer to the Department of Financial Services’ official channels. Specific contact details may vary, so it is recommended to check the procurement platform for up-to-date information.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity aligned with local regulations, possessing significant experience in IT project management, and demonstrating technical capabilities to ensure project success. The agency must also comply with all necessary government standards to qualify for participation.
Bidders are expected to meet strict technical specifications, including the provision of a comprehensive portfolio illustrating past IT project work, detailing the methodologies and technologies utilized. Additionally, a clear approach to milestone management and project execution strategies must be outlined.
The Earnest Money Deposit (EMD) requirements will be detailed in the bidding documentation. Generally, the EMD serves as a financial guarantee against bid withdrawal and is typically refundable to non-successful bidders. Please reference the tender documentation for specific amounts and payment procedures.
Bids must be submitted electronically through the specified procurement platform. Acceptable document formats include PDFs and Word documents. It is crucial to follow the submission guidelines meticulously to ensure no exclusion from the evaluation process.
Yes, the tender promotes participation from Micro, Small and Medium Enterprises (MSEs) by offering certain benefits such as relaxed eligibility criteria, reduced fees, and dedicated help during the bidding process. This initiative is geared towards enhancing participation from smaller enterprises and fostering local economic growth.
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