Department of Food and Public Distribution Tender by Food Corporation Of India (fci) (d4ab3e3e)

Min 23.8 Inch Interactive Display Stand Inclination,Table Mount Modular Multi Connection Solution R

Chennai, Tamil nadu
Goods
Qty:1,425

Tender Timeline

Tender Issue
May 17, 2025 at 5:21 PM

Tender Title: Video Conferencing Equipment Supply and Installation

Reference Number: d4ab3e3e

Issuing Authority/Department

Department of Food and Public Distribution, Ministry of Consumer Affairs, Food and Public Distribution

Scope of Work and Objectives

The primary objective of this tender is to supply and install a comprehensive video conferencing solution that includes a variety of high-quality equipment. The successful bidder will be required to provide a complete modular multi-connection solution that is capable of meeting the needs of modern conferencing requirements. Specifically, the tender focuses on the provision of the following key components:

  • Min 23.8 Inch Interactive Display Stand
  • Retractable lid with integrated power sockets
  • USB and HDMI matrix switchers
  • Boundary microphone system
  • Ceiling speakers and amplifiers

The goal is to ensure a seamless video conferencing experience that promotes effective communication within the department.

Eligibility Criteria

To be eligible for this tender, bidders must fulfill the following criteria:

  • Registration as a legal entity within the country
  • Proven experience in the supply and installation of similar audio-visual systems
  • Compliance with industry standards for quality and safety
  • Financial stability to manage bulk orders

Technical Requirements

The technical specifications required in this tender include:

  • Minimum 8 input HDMI switcher supporting 4K output and HDR
  • USB 3.2 Gen 1 Extender for seamless connectivity
  • High-quality ceiling speakers and boundary microphones
  • Installation to be compliant with local and international audio-visual standards

Bidders must provide complete documentation demonstrating compliance with these specifications.

Financial Requirements

Bidders are expected to submit a comprehensive financial proposal that includes:

  • Pricing for all equipment listed in the tender
  • Installation and logistics costs
  • Ongoing maintenance options if applicable

Document Submission Details

All bids must be submitted electronically through the designated government e-procurement platform by the specified deadline. Required documentation includes:

  • Technical proposal
  • Financial proposal
  • Company profile and registration details
  • Reference projects with contact details

Special Provisions

The tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) as well as startups, with provisions that may allow for preferential treatment in the bidding process.

Evaluation Process

The evaluation process will consist of:

  • Technical assessment to ensure compliance with specifications
  • Financial assessment to review cost proposals
  • Past performance and capability evaluation

Successful bidders will be notified following the completion of the evaluation.

Delivery Locations

Equipment delivery and installation will be required at various locations as specified by the Department of Food and Public Distribution within the tender documentation.

Contact Information

For any inquiries regarding the tender, bidders may contact the Department of Food and Public Distribution through the official communication channels provided on the government e-procurement portal.

Tender BOQ Items

28 Items
1.

Min 23.8 Inch Interactive Display Stand Inclination

Qty:1
Unit:pieces
10
2.

Table Mount Modular Multi Connection Solution Retractable Lid

Qty:1
Unit:pieces
10
3.

1 Double Power Socket Slot 6 Insert Slots

Qty:1
Unit:pieces
10
4.

Dual Power Socket Universal

Qty:2
Unit:pieces
10
5.

AC Power Cord Right Angle India 6ft 250V AC

Qty:3
Unit:pieces
10
6.

Wall Plate Insert Cable Pass Through Black

Qty:2
Unit:pieces
10
7.

USB 3.2 Gen 1 Extender Transmitter Receiver kit

Qty:1
Unit:pieces
10
8.

USB Matrix Switcher

Qty:1
Unit:pieces
10
9.

HDMI Matrix switcher with Minimum 8 inputs and minimum 8

Qty:1
Unit:pieces
10
10.

4K HDMI transmitter which supports HDR pport HDR 10 HDMI

Qty:3
Unit:pieces
10
11.

4K HDMI receiver which supports HDR

Qty:3
Unit:pieces
10
12.

HDMI and USB Trasmitter and Receiver set

Qty:4
Unit:pieces
10
13.

Mounting Brackets for transmitter and receivers

Qty:2
Unit:pieces
10
14.

Boundary microphone Condenser Type

Qty:13
Unit:pieces
10
15.

Supply Installation Testing and commissioning

Qty:1
Unit:pieces
10
16.

Amplifier

Qty:2
Unit:pieces
10
17.

Ceiling speakers

Qty:8
Unit:pieces
10
18.

Control Processor

Qty:1
Unit:pieces
10
19.

7 in. Tabletop Touch Screen Black Smooth

Qty:1
Unit:pieces
10
20.

24 port managed switch with POE 2 SFP ports

Qty:1
Unit:pieces
10
21.

HDMI Cables 6 feet

Qty:14
Unit:pieces
10
22.

USB Cables 6 Should be 2.0 480 mbps bandwidth support

Qty:8
Unit:pieces
10
23.

Cat6 cables 4 shielded twisted pair cables 23AWG

Qty:610
Unit:pieces
10
24.

RJ45 connectors

Qty:30
Unit:pieces
10
25.

Microphone cable

Qty:305
Unit:pieces
10
26.

Speaker cables

Qty:305
Unit:pieces
10
27.

Stereo Audio Control Cable

Qty:100
Unit:pieces
10
28.

Supply Installation testing and commissioning

Qty:1
Unit:pieces
10

General Information

Item Category
Min 23.8 Inch Interactive Display Stand Inclination , Table Mount Modular Multi Connection Solution Retractable Lid , 1 Double Power Socket Slot 6 Insert Slots , Dual Power Socket Universal , AC Power Cord Right Angle India 6ft 250V AC , Wall Plate Insert Cable Pass Through Black , USB 3.2 Gen 1 Extender Transmitter Receiver kit , USB Matrix Switcher , HDMI Matrix switcher with Minimum 8 inputs and minimum 8 , 4K HDMI transmitter which supports HDR pport HDR 10 HDMI , 4K HDMI receiver which supports HDR , HDMI and USB Trasmitter and Receiver set , Mounting Brackets for transmitter and receivers , Boundary microphone Condenser Type , Supply Installation Testing and commissioning , Amplifier , Ceiling speakers , Control Processor , 7 in. Tabletop Touch Screen Black Smooth , 24 port managed switch with POE 2 SFP ports , HDMI Cables 6 feet , USB Cables 6 Should be 2.0 480 mbps bandwidth support , Cat6 cables 4 shielded twisted pair cables 23AWG , RJ45 connectors , Microphone cable , Speaker cables , Stereo Audio Control Cable , Supply Installation testing and commissioning
Ministry Name
Ministry of Consumer Affairs Food and Public Distribution
Department Name
Department of Food and Public Distribution
Organisation Name
Food Corporation Of India (fci)
State
Tamil nadu
City
Chennai

Financial Information

OEM Average Turnover
₹210.00 Lakh (s)
Minimum Turnover
₹26.00 Lakh (s)
Bid Offer Validity
30 (Days)
Arbitration Clause
No
Mediation Clause
No

Evaluation and Technical Information

Evaluation Method
Total value wise evaluation
Inspection Required
Yes
Technical Clarifications Time
2 Days

Tender Documents

5 Documents
GeM-Bidding-7854174.pdfMain Document
BOQ DocumentBOQ BOQ
BOQ DocumentBOQ BOQ
Buyer uploaded ATC documentATC ATC
GEM General Terms and Conditions DocumentGEM_GENERAL_TERMS_AND_CONDITIONS

Documents Required from Seller

  • Experience Criteria
  • Bidder Turnover
  • Certificate (Requested in ATC)
  • OEM Authorization Certificate
  • OEM Annual Turnover
  • Additional Doc 1 (Requested in ATC)
  • Additional Doc 2 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
  • the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

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Frequently Asked Questions

The eligibility requirements include being a registered entity, having proven experience in audio-visual installations, and demonstrating financial stability to handle extensive orders. Bidders must also comply with industry safety and quality standards.

Bidders should ensure that their technical specifications align with the requirements outlined in the tender, including a minimum 8 input HDMI switcher that supports 4K and HDR, USB 3.2 Extender, high-quality microphones, and ceiling speakers. Compliance with local and international audio-visual standards is crucial.

Tender documents must be submitted electronically via the designated government e-procurement platform. Bidders should ensure that all required documentation, including technical and financial proposals, are submitted before the specified deadline to qualify for consideration.

Yes, the tender includes special provisions to encourage MSE participation, such as potential relaxation in eligibility criteria and preferential evaluation processes to enhance speed and efficiency for small businesses entering the government tendering space.

Payment terms for this tender may vary but typically involve milestone payments based on delivery and installation phases. Bidders will also need to provide performance security as specified in the tender documentation to ensure compliance with contract obligations.

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