Comprehensive AMC for 42HP VRF LG Make Air Conditioning System with Reference Number: GEM/2025/B/6328221
Custom Bid for Services - Comprehensive AMC for 42HP VRF LG make Air Condition System and 16HPX09n
Tender Timeline
Tender Title: Comprehensive AMC for 42HP VRF LG Make Air Conditioning System with Reference Number: 2ba2374c1
Issuing Authority:
Ministry of Heavy Industries and Public Enterprises
Department:
Department of Heavy Industry
Scope of Work and Objectives
The tender is aimed at providing a Comprehensive Annual Maintenance Contract (AMC) for the VRF (Variable Refrigerant Flow) Air Conditioning System, specifically for 42HP LG make systems. This contract will also include maintenance services for 16 units of outdoor units (ODU) and 18 units of indoor units (IDU) of the LG VRF Multi V-IV AC System. The primary objective is to ensure optimal performance of the cooling systems across the installations at BHEL Ranipet for a duration of two years.
Eligibility Criteria
Interested bidders must ensure they meet the required eligibility criteria, including:
- Registration as a legal entity compliant with Indian regulations.
- Previous experience in providing AMC services for HVAC systems.
- Possession of necessary certifications and licenses to operate in this domain.
Technical Requirements
The bidders must provide detailed specifications regarding the servicing and maintenance capabilities for the LG make VRF air conditioning systems. This includes the procurement of genuine replacement parts and adherence to best practices in HVAC maintenance. Bidders must also demonstrate competency in executing repairs and servicing to maintain high operational efficiency.
Financial Requirements
Financial capability will be assessed through the submission of financial statements from the last three years, showcasing sufficient liquidity to support the project objectives, alongside any required earnest money deposits as per the tender guidelines.
Document Submission Details
All required documentation should be submitted electronically via the designated government portal. Bidders must ensure that all documents are in PDF format for compatibility and ease of access. The submission should include:
- Technical bid
- Financial bid
- Qualification documents
Special Provisions
Special provisions will be available for Micro, Small, and Medium Enterprises (MSEs) and startups, allowing them a certain percentage of margin of consideration during the evaluation process. This initiative aims to encourage participation from smaller businesses in government tenders.
Evaluation Process
The evaluation process will involve a comprehensive review of both technical and financial bids. Bidders will be selected based on their ability to meet all outlined criteria, with significant weight given to past performance and technical capabilities.
Delivery Locations
Services are to be rendered at BHEL Ranipet, and all logistics concerning equipment and part delivery must be coordinated to meet site requirements effectively.
Contact Information
For any queries regarding this tender, potential bidders should refer to the official Ministry of Heavy Industries and Public Enterprises website or the government tender portal. Detailed contact points will be provided through official correspondences.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
14 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for participation include being a legally registered entity in India, having previous experience in providing comprehensive annual maintenance contracts for HVAC systems, and possessing necessary certifications. Bidders should demonstrate their capability through documented proof and compliance with local regulations.
The technical specifications require bidders to provide comprehensive details on their servicing and maintenance processes tailored for LG make VRF air conditioning systems. This includes adherence to OEM standards, use of genuine parts, and capability in maintaining energy efficiency. Successful bidders will be expected to prove their expertise in HVAC operational standards.
Bidders are required to submit all documents electronically through the designated government portal. It is crucial to ensure all documents are in PDF format. Submission must include the technical bid, financial bid, and any qualifications required by the tender guidelines.
Payment terms are defined within the contract, typically involving phased payments based on deliverables achieved and satisfactory service delivery. Additionally, successful bidders will need to provide a performance security to ensure compliance with the contract, which will be released upon successful completion of the contract period.
The provisions for MSEs and startups allow these entities to benefit from a margin of preference during evaluation. This means that they may have additional considerations in pricing or technical evaluation as part of the commitment to encourage participation from smaller enterprises, helping them compete effectively in the tendering process.
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