Department of Higher Education Tender by Indian Institute Of Technology (iit) (GEM/2025/B/6173803)
LED Tube Light (Retrofit Type)
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Tender Title: LED Tube Light (Retrofit Type)
Reference Number: GEM/2025/B/6173803
The Department of Higher Education, under the Ministry of Education, is inviting bids for the supply of LED Tube Light (Retrofit Type). This tender aims to procure a total quantity of 500 LED tube lights that meet specific technical and quality specifications, thereby significantly enhancing lighting efficiency in educational institutions.
Scope of Work and Objectives
The primary objective of this tender is to source high-quality LED tube lights that conform to the latest sustainability and energy efficiency standards. Suppliers are expected to ensure that the products are compliant with industry quality standards and to provide full support with installation and maintenance guidelines. The successful contractor will be responsible for timely delivery and adherence to specified technical requirements.
Eligibility Criteria
To qualify for this tender, bidders must be registered entities and fulfill all eligibility requirements as mandated by the Ministry of Education. Interested parties must provide necessary documentation to prove compliance with stated criteria, which may include company registration, tax compliance, and relevant certifications.
Technical Requirements
Bidders are required to meet specific technical standards which include:
- Compliance with energy efficiency criteria.
- Products must be certified to relevant quality and safety standards.
- Specification adherence to the dimensions and brightness parameters outlined in the tender documents.
Financial Requirements
Bidders must submit the necessary financial documentation, including an estimate of total cost, which should encompass all associated charges for the supply, transportation, and any applicable taxes. An Earnest Money Deposit (EMD) will be required to demonstrate commitment to the bid.
Document Submission Details
All tender documents must be submitted electronically in the prescribed format as outlined in the tender guidelines. Bidders should ensure they include all required documents to avoid disqualification.
Special Provisions
The bidding process includes special provisions aimed at promoting participation from Micro, Small and Medium Enterprises (MSEs) and startups. These entities may benefit from relaxed financial criteria and support mechanisms during the evaluation process.
Evaluation Process
The evaluation will be structured to assess both technical qualifications and financial viability. The procurement committee will ensure a fair evaluation of each submission based on compliance with technical specifications, quality standards, and financial proposals.
Delivery Locations
The delivery of LED tube lights will be required at designated educational institutions under the jurisdiction of the Department of Higher Education. Specific locations will be provided upon successful bid selection.
Contact Information
For further inquiries regarding the tender, bidders are encouraged to communicate through the official channels provided, ensuring a smooth process and clarifications on any specific queries related to the tender.
In conclusion, the successful supplier of LED Tube Light (Retrofit Type) will be integral in enhancing the lighting conditions within educational institutions, contributing to a better learning environment.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, demonstrating compliance with necessary quality standards, and providing relevant certifications. Bidders should also present documentation that confirms their legal status, such as a valid business registration and tax compliance.
Suppliers must provide documentation indicating they hold all necessary quality certifications for LED products, such as ISO certifications or compliance with national safety standards. It’s essential to include these certificates in the submission to ensure the bid is evaluated appropriately.
To participate in this tender, interested suppliers must follow the registration process stated in the tender prerequisites. This typically includes registering on the official procurement platform and submitting required documentation electronically, including company credentials.
The Earnest Money Deposit (EMD) is a financial guarantee submitted by bidders to demonstrate their commitment to fulfilling the contract terms. The specific amount for the EMD will be outlined in the tender documents, and it is vital for bidders to ensure its timely submission along with their proposals.
MSEs are provided with specific provisions to encourage their participation, such as a relaxed eligibility criteria and potential financial incentives. This approach aligns with government policies to promote Make in India initiatives and local procurement rules, boosting the economic development of small enterprises.
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