Audio Video Setup - 275148d1b
The Audio Video Setup tender, referenced as 275148d1b, is initiated by the Department of Higher Education, under the auspices of the Ministry of Education. This tender seeks to establish a comprehensive audio-visual system for educational institutions to enhance the learning experience and facilitate effective communication.
Scope of Work and Objectives
The main objective of this tender is to procure a wide range of audio-visual equipment that includes AV Processors, speakers, amplifiers, projectors, and supporting accessories. Suppliers are required to provide installation, calibration, and testing services for all equipment, ensuring that they meet specified performance standards. The total quantity for this procurement is 346, covering various audio-visual components suitable for modern educational environments.
Eligibility Criteria
To participate in this tender, bidders must be registered entities capable of providing the specified audio-visual products. The eligibility criteria include:
- Valid registration as a company or organization.
- Proven experience in supplying and installing audio-visual equipment.
- Compliance with local procurement regulations.
Technical Requirements
Bidders must adhere to specific technical requirements for the products offered. These include:
- AV Processors that support various audio formats.
- Speakers that deliver quality sound in educational settings.
- Cinema projectors that meet brightness and resolution standards.
- Compliance with ISO and quality assurance certifications for all audio-visual equipment.
Financial Requirements
Suppliers are required to submit detailed financial documents along with their proposals, demonstrating their ability to fulfill the tender’s requirements. This may include:
- Audited financial statements.
- Evidence of financial capacity to support the procurement process.
- Payment terms that must be outlined clearly in the proposal.
Document Submission Details
Bidders must submit their proposals electronically through the relevant government portal specified in the tender documentation. All required documents, including financial and technical bids, should be uploaded in accepted formats (PDF, DOC, XLS, etc.).
Special Provisions
This tender may include specific benefits for Micro, Small, and Medium Enterprises (MSEs) and startups. Interested bidders are encouraged to clarify any offers of support or incentives related to these provisions during their submission process.
Evaluation Process
The evaluation of bids will be based on a multi-criteria approach, focusing on both the technical adequacy and financial credentials of the proposals. The process includes:
- Assessment of technical requirements.
- Review of financial stability and past project performance.
- Best value for the educational institutions in terms of quality and price.
Delivery Locations
The supplies should be delivered to designated educational institutions across various regions as specified during the bid evaluation. Respondents should be aware of logistical considerations for timely delivery and installation.
Contact Information
For inquiries regarding this tender, bidders may refer to the official communication channels designated by the Department of Higher Education. It is essential that all bidders keep abreast of updates and clarifications issued regarding this tender process.
Through this tender, the Department of Higher Education aims to enhance educational experiences by providing effective audio-visual solutions, thereby contributing to the overall growth and development of students within the educational framework.
Tender BOQ Items
19 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, capable of providing audio-visual equipment, and having prior experience in similar installations. Suppliers must comply with local procurement laws, demonstrating their capacity to fulfill the tender’s specifications effectively.
The technical specifications require that all audio-visual equipment must have quality certifications like ISO, meet minimum performance standards, and support a range of functionalities such as connectivity and compatibility with existing systems. Bidders should ensure their products are suitable for educational environments.
Bidders must submit their proposals electronically via the designated government portal. Accepted document formats include PDF, DOC, and XLS. It’s essential to ensure that all required documentation is complete and meets the stipulated formats to avoid disqualification.
Micro, Small, and Medium Enterprises (MSEs) participating in this tender can expect certain advantages such as relaxed requirements in terms of financial documents and potential priority in evaluation. Startups may also find specific provisions aimed at encouraging participation and fostering local industry compliance with ‘Make in India’ policies.
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