Tender Timeline
Tender Title: Audio Video Conferencing Solution
Tender Reference Number: 2b3b81d3f
Issuing Authority/Department: Ministry of Electronics and Information Technology
Scope of Work and Objectives:
This tender invites bids for the procurement of an Audio Video Conferencing solution aimed at enhancing communication and collaboration within the public sector. The primary objective includes the supply, installation, and integration of various high-quality audio and video components to facilitate effective conferencing solutions. The intended configuration will improve remote communication capabilities within governmental departments.
The scope encompasses the following components:
- 4K Cameras
- Amplifiers for ceiling speakers
- Ceiling speakers
- Digital Signal Processors
- Control systems
- Additional audio visual equipment
Successful bidders will be required to provide a complete solution that not only meets but exceeds the technical specifications stated in the tender documentation.
Eligibility Criteria:
To qualify for participation, bidders must:
- Be a registered entity with appropriate licenses and certifications.
- Demonstrate experience in providing similar audio/video solutions in the past.
- Meet the technical and financial capability as outlined in the tender specifications.
Technical Requirements:
The solution must adhere to the following technical specifications:
- High definition 4K video capabilities.
- Seamless integration with existing IT infrastructure.
- Supported by adequate customer service and technical support.
- Compliance with current quality standards and protocols.
Financial Requirements:
Bidders should possess sound financial capabilities to ensure optimal execution of the order. Proof of financial stability, through bank statements or financial audits, may be requested.
Document Submission Details:
All bids must be submitted in the specified format outlined in the tender documents. Supporting documents such as registration certificates and financial statements must be included and must adhere to accepted digital formats.
Special Provisions:
Consideration will be given to Micro, Small, and Medium Enterprises (MSEs) as well as startups. This is in accordance with current policies promoting new businesses and enhancing local procurement options.
Evaluation Process:
Bids will undergo a thorough evaluation process, based on a combination of technical compliance, financial stability, and previous experience. Points will be assigned based on the completeness of the solution offered and the value for money proposed.
Delivery Locations:
The successful bidder shall deliver the goods to designated government locations, as specified in the tender documents at the time of award.
Contact Information:
For further clarification regarding the tender, bidders may reach out via the official contact details provided within the tender documents.
Additional Information:
All participants are advised to thoroughly review the tender documentation to ensure compliance with the submission requirements and to facilitate a successful bidding experience. It is crucial for bidders to familiarize themselves with the provided scope and requirements to enhance their proposals effectively.
Tender BOQ Items
18 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with relevant licenses, evidence of experience in similar projects, and demonstrable technical and financial capacity. Bidders must comply with government regulations and provide necessary certifications as detailed in the tender documents.
The technical specifications require high-quality 4K camera resolution and compatibility with existing infrastructure. Bidders must ensure that all components meet industry standards and are capable of delivering optimal performance in various conferencing scenarios.
The registration process necessitates the submission of various certificates including business registration, GST registration, and financial statements. All documents must be provided in electronic format, as specified, to ensure valid participation in the tender bidding process.
The payment terms will be based on a milestone framework, contingent upon successful delivery and installation of the equipment. Additionally, a performance security deposit may be required, typically as a percentage of the contract amount to ensure compliance with the delivery commitments outlined in the bid.
Provisions are in place to support Micro, Small, and Medium Enterprises (MSEs) and startups. Such benefits may include waiver of fees, direct assistance in technical bidding, and added points in the evaluation process. Compliance with governmental policies promoting ‘Make in India’ will enhance opportunities for local suppliers.
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