Department of Higher Education Tender by Indian Institute Of Technology (iit) (GEM/2025/B/6119249)
Upgradation of VIC-2D Software Suite to VIC-3D Software Suite
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Tender Title: Upgradation of VIC-2D Software Suite to VIC-3D Software Suite
Reference Number: GEM/2025/B/6119249
Issuing Authority: Department of Higher Education, Ministry of Education
Overview
The Department of Higher Education, under the Ministry of Education, invites bids for the upgradation of the VIC-2D Software Suite to the VIC-3D Software Suite. This initiative aims to enhance the functionalities and capabilities of the existing software, paving the way for improved educational tools and resources within higher education institutions.
Scope of Work
The successful bidder will be responsible for upgrading the current VIC-2D Software Suite to the VIC-3D Software Suite. The scope includes but is not limited to:
- Detailed analysis and assessment of current software performance.
- Implementation of the upgraded software solution to ensure seamless integration.
- Providing training and support to staff to maximize the utilization of the new software suite.
- Ensuring the upgraded software meets all required technical specifications and quality standards.
Objectives
The primary objectives of this upgrade are to improve user experience, enhance technical capabilities, and support innovative educational methodologies through advanced software solutions.
Eligibility Criteria
To qualify for bidding, participants must adhere to the following eligibility criteria:
- The bidder must be a registered entity with relevant experience in software development and upgrades.
- Proven track record in delivering similar software solutions within educational sectors.
- Compliance with all statutory requirements and regulations.
Technical Requirements
Bidders must meet the following technical requirements:
- The upgraded software suite must be compatible with existing hardware and software configurations.
- Provision of detailed documentation regarding software functionalities and features.
- Adherence to recognized quality standards in software development and deployment.
Financial Requirements
Bidders are required to submit financial documents that demonstrate:
- The financial stability of the bidding entity.
- Evidence of previous contracts with comparative values and execution timelines.
- Clear breakdown of costs involved in the software upgrade process.
Document Submission Details
Interested bidders should prepare and submit their bids electronically through the designated platform. All submissions must be clear, well-organized, and adhere to the specified formats. Additional guidance on submission processes may be provided in the bidding portal after official notices are published.
Special Provisions
Bidders are encouraged to highlight provisions or benefits for Micro, Small, and Medium Enterprises (MSEs) and startups. Such entities may receive support to ensure fair participation in the bidding process.
Evaluation Process
The evaluation of bids will be conducted based on:
- Compliance with technical specifications.
- Financial viability and cost-effectiveness.
- Past performance and experience in similar projects.
- Clarity and completeness of submitted documentation.
Delivery Locations
The successful bidder will be required to deliver the upgraded software suite to specified educational institutions as designated by the Department of Higher Education.
Contact Information
For any inquiries, bidders may refer to the official communication channels provided in the tender notices.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with experience in software upgrades, particularly within the education sector. Bidders must demonstrate a proven track record in relevant projects and comply with all statutory regulations. It’s essential to ensure that your organization has the necessary certifications and registrations to qualify for this tender opportunity.
Bidders must submit relevant certificates that affirm their qualifications and compliance with industry standards. These may include business registration certificates, tax compliance documents, and certifications proving previous successful software implementations. If required, bidders should also present evidence of adherence to quality standards recognized in the software industry.
The technical specifications for the VIC-3D Software Suite include compatibility with existing system configurations, advanced functionality enhancements, and adherence to quality assurance processes. Bidders should provide documentation outlining the specifications and capabilities of the software to ensure it meets educational needs effectively.
Bidders should present a clear outline of their payment terms, which may include milestones based on project phase completion and successful delivery increments. Performance security requirements may involve submitting an Earnest Money Deposit (EMD) to ensure compliance with the terms of the contract, along with any guarantees that may be needed during the project duration.
Yes, the tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and supports startups. Bidders representing these sectors should ensure their compliance with ‘Make in India’ policies by facilitating local resources and materials in their proposals. This initiative aims to promote local entrepreneurship and innovative solutions in the software domain, particularly for educational enhancements.
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