Department of Higher Education Tender by National Institute Of Technology (nit) (GEM/2025/B/6171342)

Tender Title: Office Suite Software (V2)

Tender Reference Number: GEM/2025/B/6171342

Issuing Authority/Department: Department of Higher Education, Ministry of Education

The Office Suite Software (V2) tender aims to procure a comprehensive software solution that enhances productivity and collaboration within educational institutions. The primary objective is to enable users to create, edit, and manage documents efficiently, thereby facilitating an advanced educational environment.

Scope of Work and Objectives

The successful bidder will deliver a modern office suite that includes word processing, spreadsheet, presentation, and email tools. The software must be compatible with existing systems and provide robust data security. Key objectives include:

• Providing user-friendly interfaces for seamless navigation.
• Ensuring compatibility with various operating systems and devices.
• Facilitating real-time collaboration among users.

Eligibility Criteria

To qualify for this tender, bidders must meet the following eligibility requirements:

1. Must be a registered entity and possess a valid registration certificate.
2. Must have experience in delivering office suite software solutions to educational institutions or similar sectors.
3. Bidders must demonstrate financial viability by providing audited financial statements for the last three fiscal years.

Technical Requirements

The software solution must fulfill specific technical specifications, including:

• Support for multiple languages and localizations.
• Integration capabilities with existing educational platforms and tools.
• Compliance with current security standards to protect sensitive data.
• Regular updates to ensure the software remains current against evolving educational demands.

Financial Requirements

Bidders are required to provide a detailed financial proposal, including:

• Licensing fees for the software.
• Costs associated with implementation and user training.
• Yearly maintenance and support costs.

Document Submission Details

All tender submissions must be submitted electronically through the designated tender portal. Bidders must ensure that all documents are submitted in accepted formats, such as PDF or DOCX. An electronic copy of the proposal must be included with a physical copy to be sent to the issuing department.

Special Provisions

Micro, Small, and Medium Enterprises (MSEs) may receive preferential treatment during the evaluation process, encouraging their participation. Furthermore, provisions for startups will also be considered to enhance innovation within the procurement process.

Evaluation Process

All proposals will undergo a thorough evaluation to ensure compliance with the submission criteria. The evaluation will focus on:

• Technical compliance of the proposed solution.
• Financial competitiveness.
• Experience and demonstrated capability of the bidder.

Delivery Locations

The software will be deployed across various educational institutions under the jurisdiction of the Department of Higher Education.

Contact Information

For further inquiries, interested parties should lean towards the official tender portal as direct contact details may not be provided for this tender.