Tender Title: Supply, Installation, and Commissioning of Networking at MBA
Reference Number: GEM/2025/B/6177487
Issuing Authority/Department: Department of Higher Education, Ministry of Education
The Department of Higher Education seeks proposals for the supply, installation, and commissioning of essential networking equipment at the MBA facility. The successful bidder will be responsible for providing a wide range of networking products, ensuring that the infrastructure meets modern communication and operational demands.
Scope of Work and Objectives
The project aims to modernize the existing networking setup, ensuring optimal performance and reliability. The scope includes:
- Supply of Layer 2 switches, Layer 2 POE switches, networking IO boxes, UTP cable boxes, and UTP patch cords.
- Installation of a 9U switch rack, online 2KVA UPS, PVC pipes, UTP cabling work, and UTP patch panels.
- Comprehensive testing and commissioning to confirm functionality and performance.
The objective is to create a robust networking environment that supports the educational goals of the institution.
Eligibility Criteria
To participate in this tender, potential bidders must meet certain eligibility requirements, including:
- Being a registered entity in compliance with local laws.
- Demonstrating prior experience in similar projects within the educational sector.
- Providing proof of financial stability and capability to handle the project scale.
Technical Requirements
The bidder must adhere to the following technical requirements:
- Provision of networking hardware that complies with international quality and safety standards.
- Installation procedures must follow best practices for networking setups, ensuring minimal disruption to the ongoing educational activities.
- All equipment must come with comprehensive warranties and after-sales support.
Financial Requirements
Bidders must ensure that they meet the financial requirements specified in the tender, including:
- Submission of a bid that adheres to the budgetary limits set by the Department of Higher Education.
- Providing necessary financial information as evidence of the ability to fund the project.
Document Submission Details
Interested parties should submit their documents electronically through the designated online platform. Essential documents include:
- Business registration certificates.
- Technical and financial proposals.
- Compliance certificates.
Special Provisions
The tender incorporates special provisions to benefit Micro, Small, and Medium Enterprises (MSEs) and startups. This includes:
- Preference in evaluation metrics for qualifying MSEs.
- Capacity-building support for startups to enhance competitiveness in the bid process.
Evaluation Process
The evaluation of submitted bids will follow a structured process, which will include:
- Technical assessment based on compliance with specifications and standards.
- Financial evaluation, including price competitiveness and value for money.
Delivery Locations
The successful contractor will be required to deliver the products and services to the MBA facility. The transportation requirements must be explicitly stated in the tender submission.
Contact Information
For any inquiries regarding the tender, please reach out to the Department of Higher Education through the official contact methods provided on the tender portal. Ensure that queries are submitted in alignment with the established guidelines to receive timely responses.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity that complies with local procurement laws, as well as having prior experience in undertaking networking projects in the educational sector. Additionally, bidders must provide proof of financial stability and the capability to fulfill the project’s scope as detailed in the tender documentation.
Bidders should ensure that all offered networking hardware complies with international quality standards. This includes offering Layer 2 switches, POE switches, and associated networking equipment capable of supporting the operational demands of an educational institution. Installation practices must minimize any disruptions to ongoing activities.
The tender typically requires an Earnest Money Deposit (EMD) to ensure bidder commitment. While the detailed amount may vary, it is critical for bidders to include this deposit with their submission. The EMD will be refunded after the evaluation process to eligible bidders, but will be forfeited if the bidder withdraws their proposal post-submission.
Documents for the tender must be submitted electronically via the designated tender portal. This includes technical and financial proposals, along with necessary supporting documents such as business registration certificates and compliance certificates. Ensure all files are in accepted document formats as specified in the tender guidelines.
MSEs have special provisions in this tender that offer preferential treatment during the evaluation process. These benefits may include tailored assistance in understanding procurement processes and potential financial relief measures aimed at enhancing their competitiveness against larger firms. Additionally, there are incentives motivating compliance with ‘Make in India’ policies, promoting local content.
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