Department of Military Affairs Tender by Hqids (GEM/2025/B/5955949)
HP CC388A,HP 72 130 ml photo black ink cartridge,HP 72 130 ml Matte Black Ink Cartridge,Hp 72 130 M
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Tender Title: 4288 Rate Contract of IT Consumables of Cartridge or Toner
Reference Number: GEM/2025/B/5955949
Issuing Authority: Department of Military Affairs, Ministry of Defence
The 4288 Rate Contract of IT Consumables of Cartridge or Toner is an essential procurement initiative aimed at supplying various types of ink cartridges, toners, and printer consumables to support the operational efficiency of the Department of Military Affairs. The focus of this tender is to establish a rate contract for high-quality consumables from reputable manufacturers to ensure uninterrupted printing services across departments.
Scope of Work and Objectives
The scope entails providing a wide array of IT consumables, including but not limited to:
- HP CC388A
- HP 72 130 ml Photo Black Ink Cartridge
- HP 72 130 ml Matte Black Ink Cartridge
- HP 72 130 ml Cyan Ink Cartridge
- Samsung toner types
- And various other printer cartridges and toners as listed in the tender documents.
The objective is to procure a total of 547 units distributed among several item categories ensuring that all consumables meet the required specifications for compatibility and performance.
Eligibility Criteria
Bidders must meet strict eligibility requirements, which usually encompass:
- Being a registered entity with valid GST registration.
- Compliance with all statutory regulations and adherence to environmental and safety standards.
- Capability to provide a proof of past performance for similar contracts.
Technical Requirements
Bidders must provide detailed specifications as specified in the tender documentation. The technical requirements focus on:
- Quality certifications (ISO and others as applicable).
- Compliance with Quality Standards.
- Adherence to Testing Criteria set by the Department of Military Affairs to validate product authenticity and performance.
Financial Requirements
Bidders are expected to demonstrate financial stability and sound pricing strategies. Financial documentation might require:
- Submission of bank statements or financial statements from the last Audited Financial Year.
- An Earnest Money Deposit (EMD) will need to be submitted as specified in the tender.
Document Submission Details
All bids must be submitted in accordance with the guidelines outlined in the tender. Bidders should ensure:
- Use of accepted document formats for submissions such as PDFs and Word files.
- All proposals must be sent electronically through the designated platform as outlined by the department.
Special Provisions
The tender may include special provisions beneficial for Micro, Small, and Medium Enterprises (MSEs) and startups, in line with government policies aimed at encouraging local businesses. These provisions may consist of enhanced bidding opportunities or financial support mechanisms.
Evaluation Process
Bids will undergo a meticulous evaluation process which includes:
- Technical evaluation to assess compliance with specifications.
- Financial evaluation based on submitted pricing and overall cost-effectiveness.
- Considerations for local content, procurement laws, and compliance with 'Make in India' initiatives.
Delivery Locations
The consumables will be required to be delivered to specified locations as determined by the Department of Military Affairs. Specific logistics and delivery instructions will be communicated to the successful bidders during contract finalization.
Contact Information
For additional information or queries, bidders must refer to the official government portal for the Department of Military Affairs to obtain necessary contacts and support documentation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, possessing valid GST registration, and meeting compliance with legal, environmental, and safety standards. Additionally, bidders must demonstrate the capability to fulfill the contract through submission of previous work proofs and references.
Bidders must provide certain mandatory certificates, including quality certifications (such as ISO) and any relevant compliance documentation that assures the quality and performance of the proposed products. These certificates validate adherence to industry standards and regulations.
The registration process typically requires bidders to submit an application through the official bidding platform or portal designated by the issuing authority. Documentation such as financial statements, proof of eligibility, and registration as a legitimate business entity must be included in the submission for verification.
Bidders should be aware that a performance security may be necessary upon contract award. This is usually a percentage of the contract value and serves as a financial assurance that successful bidders will execute their obligations according to the agreed terms and specifications.
The tender attracts various benefits for MSEs, including potential price preference, easier qualification processes, and assistance in navigating the bidding landscape. The government actively encourages MSE participation in procurement to stimulate local economic development and innovation.
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