Tender Title: AI BASED ACCESS CONTROL AND WEAPON DETECTOR SYSTEM
Tender Reference Number: GEM/2025/B/6160777
Issuing Authority: Department of Military Affairs, Ministry of Defence

Scope of Work and Objectives

The objective of this tender is to procure a state-of-the-art AI Based Access Control and Weapon Detector System. This system is intended for enhancing security protocols at military installations. The successful bidder will be responsible for providing, installing, and maintaining this advanced system, which aims to ensure the highest standards of security and efficiency while integrating seamlessly with existing infrastructure.

Eligibility Criteria

Bidders must meet the following eligibility requirements:

1. Registration as a legal entity under the relevant governing laws.
2. Proven experience in providing similar technological solutions within the last five years.
3. Display of financial stability and capability, demonstrated through audited financial statements for the past three years.
4. Compliance with all regulatory and legal obligations pertinent to the tender specifications.

Technical Requirements

The technical specifications of the AI Based Access Control and Weapon Detector System include:

• Integration capabilities with existing security infrastructure.
• Use of AI for real-time monitoring and threat detection.
• Support for biometric access control and facial recognition technology.
• High-resolution image capturing facilities, including night vision and 4K resolution cameras.
• Reliability and resilience against cyber threats.
• Detailed documentation on system maintenance and support.

Financial Requirements

Bidders must submit a comprehensive financial proposal that includes:

• Itemized pricing for all components of the system.
• Cost for installation and maintenance services.
• Warranty information and ongoing support fees, if applicable.

Additionally, bidders must provide an Earnest Money Deposit (EMD) as specified in the tender documents, which will be refundable after bid evaluation.

Document Submission Details

All documents must be submitted electronically through the designated procurement portal. Bidders are encouraged to ensure timely submissions to avoid any technical glitches. The documentation package should include:

• Technical proposal aligning with the specifications.
• Financial proposal with clear pricing.
• Relevant certificates proving compliance with quality and safety standards.

Special Provisions

The tender allows for benefits for Micro, Small, and Medium Enterprises (MSEs) and startups, which may include exemptions from certain eligibility criteria and possibly favorable financial terms. Compliance with the 'Make in India' policies and contribution to local content and procurement rules will be considered in the evaluation process.

Evaluation Process

The evaluation process will include:

• Preliminary scrutiny of submitted documents for compliance with eligibility criteria.
• Technical evaluation based on the strength of the proposed system and alignment with given specifications.
• Financial evaluation considering cost, payment terms, and overall value for money.

The final selection will be made based on a combination of technical merit and financial competitiveness.

Delivery Locations

The successful bidder will be required to deliver the system to designated military locations as specified in subsequent documentation. Reliable logistics and timely delivery will be critical for the successful execution of this project.

Contact Information

For any queries, bidders can refer to the official communication channels provided in the tender portal. It is recommended that all queries be directed through the portal to ensure effective tracking and resolution.