Tender Title: Procurement of IT Hardware and Accessories

Reference Number: 1397b7320

Issuing Authority

The tender is issued by the Department of Military Affairs under the Ministry of Defence. This authority is responsible for overseeing the procurement processes related to military and defense needs.

Scope of Work and Objectives

The primary objective of this tender is to acquire IT hardware and accessories necessary for operational efficiency within the military. The scope encompasses a range of required items, including but not limited to:

• All-in-one PCs
• Visualisers
• Projectors
• PCs or laptops
• Point to Zoom cameras
• HDMI cables (15 meters)
• HDMI switches (4x4)
• Other essential accessories

With a total quantity of 40 pieces, this procurement aims to enhance the technological capabilities of the department, ensuring modern solutions are available for defense needs.

Eligibility Criteria

To qualify for this tender, bidders must meet specific eligibility criteria. These generally include:

• Being a registered legal entity.
• Possessing all necessary licenses and certifications to engage in the supply of IT hardware.
• Meeting experience requirements in similar procurement activities.
• Compliance with all relevant local and national regulations.

Technical Requirements

Bidders must provide items that adhere to the following technical specifications:

• The hardware should have updated and compatible features suitable for military operations.
• Proven quality standards must be met, ensuring durability and reliability in operational settings.
• Providing warranties and after-sales service is essential for all equipment supplied.

Financial Requirements

Bidders are required to submit a comprehensive financial proposal detailing:

• The pricing structure for each listed item.
• Any applicable taxes and shipping costs.
• Competitive pricing is encouraged, with adherence to the established budget for the procurement.

Document Submission Details

All tender documents must be submitted electronically via the designated procurement portal. Documents required typically include:

• Company registration proof.
• Technical proposals that meet the specifications.
• Financial quotes broken down by unit.

Special Provisions

The tender generally emphasizes benefits for Micro, Small, and Medium Enterprises (MSEs) and may include provisions advantageous for startups, promoting inclusiveness in the tender process.

Evaluation Process

Tender submissions will undergo a detailed evaluation process focusing on:

• Compliance with technical and financial requirements.
• Assessment of the bidder's previous performance and reliability.
• Competitive pricing analysis to ensure the best value for the procurement.

Delivery Locations

The delivery of all equipment must be made to specified military bases or facilities as outlined in further correspondence from the department following the tender award.

Contact Information

While specific contact details are not provided in this document, potential bidders are encouraged to visit the official procurement portal for further updates and inquiries.

In conclusion, this tender for the Procurement of IT Hardware and Accessories aims to enhance operational capabilities and support the Department of Military Affairs’ technological advancements. Bidders are to ensure compliance with the outlined criteria and specifications for a successful proposal submission.