Tender Title: Tentage Service Lumpsum Based - Hiring of Services
Reference Number: GEM/2025/B/6126144
Issuing Authority: Department of Military Affairs, Ministry of Defence

The Tentage Service Lumpsum Based tender focuses on hiring comprehensive services crucial for various Events, Operations, and Training (EOT) activities conducted by the Ministry of Defence. The primary objective is to encapsulate all essential services including lighting, flooring, air conditioning, tent rentals, decoration, furniture and equipment rentals, logistics and delivery, power supply, maintenance and support, as well as safety measures.

Scope of Work and Objectives

The selected vendor will be responsible for providing an all-inclusive range of tentage services that not only addresses the identified activities but also ensures a seamless execution in various locations designated for military operations. The contractor must deliver services that enhance functionality and aesthetics while adhering to military standards. This encompasses the setup and dismantling of tents and related services, ensuring the highest level of operational readiness and quality.

Eligibility Criteria

To qualify for this tender, bidders must be registered entities in compliance with relevant governmental and military standards. Experience in managing similar projects in the defense sector or comparable areas is highly recommended. Potential bidders should demonstrate financial stability and technical capacity, ensuring they can meet the tender's demands effectively.

Technical Requirements

The bidder must possess the necessary equipment and personnel to provide the outlined services. Technical expertise in logistics, installation, and maintenance of event infrastructure is essential. Detailed plans for safety measures and adherence to applicable quality standards must be submitted as part of the proposal, reflecting diligence and foresight.

Financial Requirements

Bidders must display a clear financial plan outlining projected costs in alignment with the scope of work. The financial proposal should be detailed and transparent, ensuring all listed items are priced appropriately for tentage services.

Document Submission Details

All proposals must be submitted electronically via the designated portal. Each submission should include a technical proposal, financial proposal, and any relevant certifications. Proposals which are incomplete or not submitted in the correct format may be subject to disqualification.

Special Provisions

This tender has special provisions aimed at Micro, Small, and Medium Enterprises (MSEs). Startups are also encouraged to participate as part of an initiative to bolster local service providers. Clear guidelines on eligibility for such provisions will be included in the tender documents.

Evaluation Process

The evaluation of proposals will be conducted based on a two-fold criteria: technical specifications and financial stability. The proposals will be assessed for completeness, adherence to technical requirements, and value for money. Bidders will be notified accordingly once decisions have been made.

Delivery Locations

Successful bidders will be engaged in multiple locations as specified in the tender scope, predominantly within designated military zones. The capacity to handle logistics across these varied locations is critical for successful contract fulfillment.

Contact Information

For further inquiries regarding this tender, interested parties should consult the official Department of Military Affairs portals where they can find available resources and clarification details required for submissions.