The Department of Military Affairs, under the auspices of the Ministry of Defence, is inviting bids for the Hiring of Services related to Tentage, Lighting, Floorings, Decoration, Furniture & Equipment Rentals, and Power Supply. This tender encompasses various essential services tailored to support military and associated social functions, ensuring optimal quality and adherence to specified standards.
Scope of Work and Objectives
The objective of this tender is to secure comprehensive Tentage Services. The successful bidder will be responsible for delivering a full range of services that may include, but are not limited to:
- Setting up and dismantling tent structures
- Providing appropriate lighting solutions
- Ensuring quality flooring and decoration
- Supplying necessary furniture and equipment
- Arranging power supply setups
This initiative aims to facilitate well-organized military events through meticulous execution and high-quality service delivery.
Eligibility Criteria
To qualify for participation in this tender, bidders must meet the following eligibility requirements:
- Be a registered entity with necessary licenses to operate in the relevant sectors
- Demonstrate previous experience in similar service provisions
- Be compliant with all local laws and regulations pertinent to contracting and service delivery
Technical Requirements
Bidders are expected to meet specific technical specifications including:
- Capability to provide custom solutions based on client requirements
- Access to high-grade materials and equipment
- Proven track record in delivering similar projects with references
Financial Requirements
Bid submissions must consider comprehensive financial details, particularly:
- A clear breakdown of pricing structures
- Tax registration details
- Confirmation of adherence to payment terms outlined in the tender
Document Submission Details
Bidders are required to submit the following documents:
- Completed bid form
- Company registration certificate
- Relevant experience documents and references
- Financial statements for the past two years
- Technical proposal addressing service delivery strategies
Proper attention must be paid to ensure all documents are submitted in the prescribed format, ensuring completeness to avoid disqualification.
Special Provisions
This tender supports Micro, Small, and Medium Enterprises (MSEs), aiming to provide preferential treatment to these enterprises. Furthermore, provisions to encourage startups to participate impart critical benefits, fostering innovation and local content development.
Evaluation Process
The evaluation process will be rigorous, focusing on:
- Technical and financial assessment of submitted bids
- Compliance with stipulated requirements and standards
- Overall alignment with project objectives and scopes
Bids will undergo an evaluation score system, determining the overall best value for money while ensuring quality standards are upheld.
Delivery Locations
Services are intended to be delivered at specified military locations as directed by the Department of Military Affairs. Bidders must demonstrate their ability to mobilize resources effectively to these locations.
Contact Information
Potential bidders can reach out for further inquiries regarding this tender through the designated channels provided by the Department of Military Affairs.
For more information and detailed instructions on the tender, please refer to the official documents provided by the issuing authority. Bidders are encouraged to fully understand the requirements and guidelines to ensure compliance and increase the likelihood of successful bids.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity compliant with local laws, having necessary operational licenses, and demonstrating prior experience in similar service provisions. Companies should ensure they meet all criteria before submitting their bids to avoid disqualification.
Bidders must submit several required certificates, including a company registration certificate, tax registration, and previous work references related to tentage and event services. Additionally, any relevant accreditations in quality standards would strengthen the bid.
The registration process involves ensuring your company is legally registered and obtaining the necessary certifications. Bidders need to gather required documents, complete the bid form accurately, and submit all materials in the prescribed manner by the designated deadline.
All accepted document formats must adhere to the specifications detailed in the tender documents. Typically, formats include PDF for scanned documents and Excel for financial details; however, bidders should confirm acceptable formats within the official tender guidelines.
Successful bidders must provide a Performance Security, typically a fixed percentage of the contract value, ensuring commitment to service delivery standards. Payment terms will detail how and when payments will be made, usually contingent on milestone completions as defined in the contract.
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