Department of Defence Tender by Dg Of Defence Estate (GEM/2025/B/6134881)
Tentage Service Lumpsum Based - As per bid document; Decoration, Furniture & Equipment Rentals, Flo
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Tender Title: Tentage Service Lumpsum Based - GEM/2025/B/6134881
Issuing Authority/Department
The tender is issued by the Department of Defence under the auspices of the Ministry of Defence.
Scope of Work and Objectives
The objective of this tender is to solicit bids for comprehensive tentage services, which includes but is not limited to decoration, furniture and equipment rentals, floorings, lighting, air conditioning, theme-based installations, climate control, power supply, logistics and delivery, as well as maintenance and support. The scope of work emphasizes a lumpsum contract where the vendors will provide the entire suite of services necessary for setting up and managing event spaces efficiently and effectively.
Eligibility Criteria
Bidders must meet specific eligibility criteria, outlined in the tender documentation. This involves being a registered and recognized entity with the appropriate experience and capability to deliver end-to-end tentage solutions. Bidders may be required to possess relevant certifications or licenses, which are to be validated during the tender evaluation process.
Technical Requirements
Vendors will need to demonstrate their adherence to specific technical requirements, which include the provision of quality materials and equipment suitable for tentage services. Compliance with safety standards and protocols is paramount, given the nature of the services provided.
Financial Requirements
Bidders must meet certain financial requirements as part of the submission process. This may include the submission of audited financial statements, proof of financial stability, and the capability to manage a sizable contract efficiently.
Document Submission Details
The bidders should carefully review submission details included in the tender documentation to understand the formats and methods specified for submitting proposals. All the necessary documents enhancing the proposal must be included to ensure completeness.
Special Provisions
There are potential special provisions that may benefit Micro, Small, and Medium Enterprises (MSEs) and startups, facilitating their participation in the tender. These details will be available in the bid documentation.
Evaluation Process
The evaluation of bids will be based on predefined criteria established within the tender documentation. This includes assessing the technical compliance and financial stability of the bidders. A scoring system will be employed to ensure a fair assessment process.
Delivery Locations
The services covered under this tender may require delivery at various locations, which will be defined within the tender specifications. It is crucial for bidders to consider their operational logistics in relation to these locations.
Contact Information
For any queries or further clarification, participants are encouraged to refer to the contact details provided in the tender documentation. It's important to note that misleading information should not be reported.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with the necessary licenses and permissions to offer tentage services. Bidders should possess relevant industry experience and showcase their capacity to deliver the services outlined in the tender efficiently. Additional criteria might include proof of financial stability and recommendations from previous clients. It’s essential to review the detailed eligibility section in the tender document for specific requirements and ensure all prerequisites are met before submission.
The technical specifications for this tender involve compliance with safety standards, quality of materials, and suitability for the intended services. Bidders are required to demonstrate their ability to supply high-quality tentage materials and related decor, which includes adherence to safety regulations and installation guidelines. They must ensure that all installed equipment meets the established quality standards, which are also detailed in the bid documentation.
The Earnest Money Deposit (EMD) is a significant aspect of the bidding process, ensuring that bidders demonstrate their commitment to the tendering process. Typically, the EMD amount is specified in the tender documents, and bidders must ensure timely payment of this deposit to be eligible for consideration. Failing to submit the EMD will result in disqualification from the tendering process.
The payment terms outlined in the tender documentation specify the conditions under which payments will be issue. This may include stage-based payments linked to milestones achieved or lump-sum payments once the services have been satisfactorily rendered. Bidders are encouraged to pay close attention to these terms to align their financial planning accordingly.
The tender acknowledges the importance of supporting Micro, Small, and Medium Enterprises (MSEs), potentially offering benefits such as reduced EMD, priority in bid evaluation, and special provisions aimed at facilitating their participation. This approach aligns with broader governmental initiatives to promote the growth and sustainability of MSEs in the procurement process. Details concerning these benefits are elaborated in the tender document.
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