Tender Title: Acrylic Board and Accessories Supply
Tender Reference Number: 22cf1e0c7
Issuing Authority/Department:
Department of Military Affairs, Ministry of Defence
Scope of Work and Objectives:
This tender aims to procure Acrylic boards and associated accessories tailored for specific applications in areas such as wargaming, auditoriums, libraries, and educational spaces. The objective is to enhance the functionality and aesthetics of these environments through high-quality acrylic products. Key items include acrylic boards measuring 3ft x 4ft for wargaming areas, acrylic pocket name tallies of varying sizes, and other niche acrylic products designed for specialized applications.
Eligibility Criteria:
To be eligible for this tender, bidders must be registered entities capable of meeting the specifications outlined in the tender documentation. This includes previous experience in supplying acrylic-related products and adherence to quality standards stipulated by the Department of Military Affairs.
Technical Requirements:
Bidders should ensure that their products meet the specified technical requirements, which include:
- Material Quality: The acrylic should be durable, lightweight, and immune to yellowing or fading.
- Dimensions: Adherence to the outlined dimensions for each product category, such as 3ft x 4ft boards and other specified sizes for name tallies.
- Design & Customization: Ability to customize designs per the buyer’s requirements, particularly for specialized items like the NWC Crest with a wooden base.
Financial Requirements:
All bidders must demonstrate financial stability and provide a clear breakdown of costs associated with the tender. This includes the pricing of individual items, bulk discounts, and any applicable taxes. Bidders may also be required to submit an Earnest Money Deposit (EMD) as part of their financial proposal.
Document Submission Details:
Bidders are required to submit detailed proposals, along with all necessary documentation, in a single packet format. This includes technical specifications, financial breakdown, and proof of eligibility. The submission must be done by the stipulated deadline and can be delivered electronically or physically, as directed in the specific guidelines of the tender.
Special Provisions:
The tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) as well as startups by providing them with special considerations during the evaluation process. This may include additional scoring for proposals submitted by MSEs and adherence to 'Make in India' policies, emphasizing local content and procurement.
Evaluation Process:
Evaluations will be based on a multi-criteria framework involving the technical compliance of the proposal, pricing competitiveness, and the bidder’s past performance record. The Department of Military Affairs will conduct a thorough review and may request clarifications or additional information from bidders.
Delivery Locations:
The products are expected to be delivered to designated locations as specified in the final procurement agreement. Bidders must include a detailed logistics plan outlining their delivery capabilities and timelines.
Contact Information:
For inquiries regarding this tender, bidders are encouraged to reach out through the official communication channels provided in the tender documentation.
Tender BOQ Items
6 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for bidders include being a registered business entity, demonstrating previous experience in supplying acrylic products, and the ability to meet the technical specifications outlined in the tender. Additionally, companies that fall under the category of Micro, Small, and Medium Enterprises (MSEs) will receive special considerations during evaluation. All bidders must also comply with local procurement rules and policies.
The technical specifications required for the acrylic products include high-quality material that is durable and resistant to yellowing or fading, precise dimensions for each item, and the ability to meet customization requirements as per buyer instructions. Bidders must ensure that their offerings align closely with the needs outlined in the scope of work.
Bidders are required to submit an Earnest Money Deposit (EMD) along with their proposal, which will be specified in the tender documentation. The amount of the EMD will depend on the total bid value. Payment terms following the successful selection of the tender will also be detailed in the tender documentation and will include timelines for payment processing after delivery and invoicing.
Proposals must be submitted in a single packet format, which may include electronic submissions. Bidders are encouraged to check the tender documentation for any specific formats required for documents (e.g., PDF, Excel) and ensure that all submissions are clear and formatted for easy review during the evaluation process.
Startups and Micro, Small, and Medium Enterprises (MSEs) benefit from special provisions that include potential additional scoring in the evaluation process. Furthermore, compliance with ‘Make in India’ policies wherein a focus on local content could lead to favorable evaluations for businesses that engage with local production and labor, contributing to the overall goal of supporting small businesses in government contracts.
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