Tender Title: Supply and Installation of LED Lighting Solutions
Tender Reference Number: 90d199bd
Issuing Authority
This tender is issued by the Department of Military Affairs, under the Ministry of Defence, tasked with ensuring the procurement of essential supplies and services for operational purposes.
Scope of Work and Objectives
The primary objective of this tender is to solicit bids for the supply and installation of various LED lighting solutions which include, but are not limited to, LED Warm lights, Rice Warm lights, and Focus lights (10 watt warm). Additionally, the tender involves the provision of turf mats in specified dimensions along with auxiliary items like Telescopic Glass Cleaning Wipers, Office Name Talley with engraving, and assorted packaging materials. The goal is to enhance the energy efficiency of lighting solutions and ensure optimal visibility in various operational settings.
Eligibility Criteria
Eligible participants must comply with set qualification requirements which include being a registered entity, possessing necessary licenses, and adhering to technical and financial criteria as prescribed by the issuing authority.
Technical Requirements
Bidders are required to meet specific technical specifications laid out in the tender documentation. These include compliance with quality standards related to energy efficiency and durability of the proposed lighting solutions. The successful bidder must demonstrate their ability to provide reliable products fitting the outlined standards and performance criteria.
Financial Requirements
Participants must present detailed financial proposals that encompass all costs associated with the supply and installation of the indicated items. Additionally, bidders are required to submit an Earnest Money Deposit (EMD) as part of their financial commitment towards the tender.
Document Submission Details
All required documents must be submitted through the appropriate channels specified in the tender notice. This includes bid proposals, technical specifications, financial statements, and any licenses or certificates mandated by the eligibility criteria.
Special Provisions
Provisions for Micro, Small and Medium Enterprises (MSEs) and startups are included to promote inclusivity and encourage participation from diverse entities. These provisions may entail relaxations or support measures in the bid submission process.
Evaluation Process
The evaluation of submitted bids will be conducted based on predefined metrics that assess price competitiveness, technical proficiency, and compliance with specifications. The evaluation process ensures that only the most qualified bidders are selected for contract award.
Delivery Locations
Successful bidders will be responsible for the delivery of goods at designated locations specified by the Department of Military Affairs, ensuring timeliness and adherence to the procurement standards.
Contact Information
For further inquiries related to this tender, interested parties are encouraged to refer to the official contact channels provided in the tender documentation.
Tender BOQ Items
14 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, holding relevant licenses, and fulfilling the technical and financial criteria stipulated by the issuing authority. Bidders must possess experience in supplying and installing lighting solutions similar to those required in this tender. Financial stability and past performance in similar projects may also be considered during the evaluation.
To qualify for this tender, bidders must submit a variety of required certificates including business registration certificates, GST registration, and any necessary compliance certificates relevant to the technical specifications of LED lighting products being offered. Certificates confirming adherence to quality standards and environmental regulations may also be mandated.
The registration process to submit a bid generally entails filling out an online bid application form, submitting requisite documents, and fulfilling the eligibility criteria as outlined in the tender documents. Bidders may need to create an account on the e-procurement platform specified in the tender notice to facilitate submission. Clear instructions will be provided in the procurement documentation.
Payment terms typically involve an initial advance payment upon the signing of the contract, followed by milestone payments linked to project progress and successful delivery of the required goods. Bidders should review the financial bid specifications in the tender documents to understand the specific payment terms and conditions, ensuring clarity on payment timelines.
The tender provides several benefits for Micro, Small, and Medium Enterprises (MSEs) including simplified bidding processes, reduced financial guarantees, and potential price preferences. MSEs are encouraged to leverage these provisions to enhance their competitive position in securing government contracts, helping to foster a more inclusive procurement landscape.
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